Executive and Legal Assistant

Cressey Development Group; Vancouver; On-site; CAD 72,000 - 80,000; Full time

Job summary

An established industry player in real estate is seeking an Executive and Legal Assistant to provide comprehensive support to senior executives. This dynamic role involves coordinating corporate legal agreements, managing sensitive information with discretion, and facilitating smooth communication across the organization. The ideal candidate will thrive in a fast-paced environment, showcasing strong organizational and communication skills. Join a team committed to creating exceptional homes and communities, where your contributions will play a vital role in shaping the future of the firm.

Qualifications

• 3+ years experience as an Executive Assistant, preferably in financial services or legal.
• Strong proficiency in Microsoft Office, especially Excel, Outlook, and Word.

Responsibilities

• Support the CFO and President in advancing organizational objectives.
• Coordinate corporate legal agreements and maintain corporate documentation.

Skills

Microsoft Office

Organizational Skills

Problem-solving Skills

Communication Skills

Adaptability

Attention to Detail

Education

Post-secondary education in legal administration

Business administration

Job description

Cressey Development Group provided pay range

This range is provided by Cressey Development Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$72,000.00/yr - CA$80,000.00/yr

Who We Are

Located in Vancouver, Cressey Development Group is a leading real estate firm established over 55 years ago. We create exceptional homes, communities, and commercial spaces that redefine how people live, work, and connect. With a commitment to superior design and quality construction, Cressey continues to build on a legacy of excellence. This is Where Great Places Begin. This is Cressey.

Job Overview

Reporting to the Chief Financial Officer (CFO), the Executive and Legal Assistant provides comprehensive support to both the CFO and the President in advancing organizational objectives. This role is actively involved in the coordination and execution of general business operations and serves as a key point of contact for executive support, while also assisting with a wide range of corporate legal and administrative matters.

Key Responsibilities

• Support the execution and coordination of corporate legal agreements, including:
• Construction and term financing (new and refinancing), assisting with the completion of conditions precedent.
• Maintenance of central securities registers, Directors' Resolutions, share certificates, corporate minute books and annual filings.
• Incorporation and dissolution of legal entities.
• Maintain and organize corporate legal documentation, including financial reports and periodic statutory filings.
• Serve as a liaison with external partners, specifically legal counsel, lenders, private bankers and insurance consultants.
• Handle sensitive corporate matters with discretion and professionalism, ensuring confidentiality at all times.
• Prepare a variety of documents with accuracy and efficiency, including stakeholder reports, presentations, spreadsheets, and correspondence.
• Maintain and update corporate organizational charts.
• Reconcile and process expense reports for executive team
• Act as the primary point of contact between senior executives and internal/external stakeholders, facilitating smooth communication and follow-up.
• Coordinate comprehensive travel arrangements for executives, including meeting planning and preparation of briefing materials.
• Provide calendar management for the CFO and President, prioritizing requests, resolving scheduling conflicts, and coordinating meeting logistics.
• Organize and coordinate meetings, including preparing agendas, distributing background materials, and compiling summary documents to support effective decision-making.
• Provide personal executive assistance to the C-suite as needed.
• Perform additional administrative and support duties as required.

Skills and Qualifications

• Post-secondary education in legal administration, business administration, or a related field (e.g., Legal Assistant or Paralegal diploma) is an asset, but not required with strong, relevant experience.
• 3+ years experience as an Executive Assistant; financial services or legal firm experience is preferred
• Highly Proficient in Microsoft Office (specifically Excel, Outlook, and Word)
• Adaptable and comfortable in a fast-paced, ever-changing environment.
• Proven ability to deal with sensitive materials with a high degree of tact and discretion
• Polished and professional business communication skills
• Outstanding organizational skills with the ability to effectively multi-task, time manage, and prioritize tasks
• Strong attention to detail with excellent problem-solving and analytical skills
• Quick learner and works well independently and in a team setting
• Adaptable to change and continuously seek out improvements to existing processes

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

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