Executive Administrator

Regent College; Vancouver; On-site; CAD 58,000 - 64,000; Full time

Job summary

An established industry player is seeking an Executive Administrator who will play a pivotal role in supporting senior leadership and executing strategic initiatives. This full-time position involves managing administrative tasks, overseeing event planning, and collaborating with the Executive Team to implement the organization's mission and vision. The ideal candidate will possess strong organizational, communication, and problem-solving skills, along with a Bachelor's degree in a relevant field. Join a dynamic team dedicated to fostering spiritual transformation and community engagement, and enjoy a supportive work environment with generous benefits.

Benefits

Generous vacation policy

Sick time

Group health care benefits

RRSP matching program

Professional development support

Qualifications

• Strong background in administrative support and event planning.
• Proficient in various office software and excellent communication skills.

Responsibilities

• Provide high-level administrative support to the Executive Team.
• Oversee donor relations and manage calendar tasks for leadership.

Skills

Administrative Support

Event Planning

Project Management

Communication Skills

Conflict Resolution

Organizational Skills

Problem Solving

Confidentiality

Education

Bachelor’s degree in Leadership or Office Administration

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Quickbooks

Planning Center

Power Automate

HUMI

Dext

Float

ApprovalMax

Job description

Do you want to be a key contributor and make an impact on the success of an organization?

Do you want to work closely with senior leadership and collaboratively contribute to implement the mission, vision and values and strategic initiatives?

You are gifted in executive and administrative support and technically skilled. You excel in event planning and project management.

You can exercise sound judgment and demonstrate tact, professionalism, sensitivity while always maintaining confidentiality.

You are an adaptable detailed problem solver whose strengths include communication, organizational, and conflict resolution skills. You are a self-starter and thrive in an environment that fosters initiative and being proactive.

We are looking for an Executive Administrator who will provide high-level administrative and executive support to the Executive Pastor, Executive Team, and Senior Associate Pastor.

If you have been searching for an opportunity to thrive in a collaborative team setting, we would love to hear from you. Come join our team and contribute to Tenth’s vision to be a church where people of all different backgrounds can discover Christ, experience spiritual transformation, and seek justice for all.

WAYS YOU WILL CONTRIBUTE:

1. Oversee and work collaboratively with the Executive Pastor, Senior Associate Pastor, and Executive Team to implement the Mission, Vision, and Values of Tenth Church and Tenth Staff.
2. Assist in the preparation of the annual budget.
3. With the Executive Pastor, maintain software systems and database management (HUMI, Dext, Float, Quickbooks, ApprovalMax, PowerAutomate, Teams, Planning Center Online etc).
4. Manage records of Executive Team meetings and track tasks.
5. Oversee donor relations: counting money, responding to donor queries, depositing money, and recording donations in PCO batches.
6. Organize and perform administrative tasks including managing calendar and tasks for Executive Pastor, Executive Team, and Senior Associate Pastor and responding to emails, MS Teams messages and meeting requests.
7. Spearhead event planning and execution as assigned by Executive Pastor.
8. Serve as project manager of Executive special projects.
9. Create reports as required by Executive Pastor to assist in management decision making.
10. Collaborate with Executive Pastor on planning and executing leadership team meetings and events.
11. Partner with Executive Assistant to Senior Pastor to book appointments for Senior Pastor whenever required.

WHAT YOU BRING:

1. Bachelor’s degree, preferably in Leadership, Office Administration, Office Management, or a similar degree.
2. Proficient in office software (Microsoft Outlook, Teams, Word, Excel, PowerPoint, Quickbooks, Planning Center, Power Automate, HUMI, Dext, Float, ApprovalMax etc).
3. Must possess excellent written and verbal communication skills.
4. Organized with proven administrative, event planning, and project management abilities.
5. The ability to engage in effective conflict resolution.
6. Experienced in effective leadership.
7. Proven record of working collaboratively with others and developing healthy teams.
8. Trustworthy and able to keep information confidential.
9. Spiritual maturity and evidence of having engaged in ongoing, personal spiritual formation.

This is a full-time position where you will work 40 hours per week.

Salary is commensurate with experience. The salary range is $58,000 per annum to $64,000 per annum.

Benefits and perks include generous vacation policy, sick time, group health care benefits, RRSP matching program, and professional development and financial support towards spiritual direction.

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

At Tenth Church, we are dedicated to employment equity and a workplace reflective of the diversity of the multicultural communities in which our sites reside.

Learn more about us at Tenth Church | Church in Vancouver, BC