Executive Administrative Secretary to Directors

Nova Scotia; Halifax; On-site; CAD 48,000 - 54,000; Full time

Benefits offered by this job

Defined Benefit Pension Plan

Health Insurance

Vacation and Leave

Job summary

The Department of Finance and Treasury Board in Nova Scotia seeks an Administrative Secretary to support the Executive Directors of SLTC and Health Services. You will manage time, handle confidential financial information, and coordinate ministerial materials with excellent MS Office and Adobe Creative Cloud proficiency.

This term position requires a secretarial/business diploma and 3 years of related experience, offering a structured benefits package and opportunities for career development

Qualifications

• 1-year secretarial/business administration diploma completed with 3 years related experience.
• Advanced skills in MS Office (Outlook, Word, Teams, Excel, PowerPoint) and Adobe Creative Cloud.
• Strong data entry, proofreading and grammatical skills with excellent time management.

Responsibilities

• Respond to enquiries from internal and external stakeholders.
• Prepare correspondence and provide administrative and secretarial support on confidential matters.
• Maintain a computerized log of Ministerial correspondence.
• Track finance activities and produce reports and briefing notes.
• Coordinate monthly forecast documents for the Advisory Team.
• Maintain and improve the Advisory Services electronic filing system.
• Schedule meetings and prepare materials; arrange rooms and assist planning.
• Perform other administrative duties as required.

Skills

Data entry

Proofreading

Time management

Prioritization

Communication

Education

Secretarial/Business Administration diploma

Tools

MS Office

Adobe Creative Cloud

Job description

The Department of Finance and Treasury Board in Nova Scotia seeks an Administrative Secretary to support the Executive Directors of SLTC and Health Services. You will manage time, handle confidential financial information, and coordinate ministerial materials with excellent MS Office and Adobe Creative Cloud proficiency.

This term position requires a secretarial/business diploma and 3 years of related experience, offering a structured benefits package and opportunities for career development