Executive Administrative Assistant to the Director

CanadianNanny.ca; Dartmouth; On-site; CAD 42,000 - 62,000; Full time

Job summary

Halifax Water is seeking an Administrative Assistant I to support the General Manager/Director in the Corporate Services Department. This role requires strong organization, confidentiality, and a high level of professionalism in handling sensitive information.

The incumbent will manage correspondence, scheduling, and filing, while assisting with budget-related analysis and tender documents. A minimum of five years’ experience and Grade 12 education with related secretarial training are expected.

Qualifications

• Completion of Grade 12 and a related business or secretarial program.
• Minimum five years of related experience; senior administrative support is an asset.

Responsibilities

• Provide administrative and senior clerical support to the General Manager/Director.
• Prepare correspondence and reports from instructions or dictation.
• Schedule appointments and manage meeting logistics; record minutes.
• Maintain filing systems and budget data; process invoices.
• Assist with contracts, tender documents and progress claims as required.
• Serve as a resource for Commission Board members and the public.

Skills

Microsoft Office 365

ERP

Data entry

Communication

Organization

Attention to detail

Confidentiality

Education

Grade 12 with secretarial/business program

Tools

SharePoint

Teams

Planner

Copilot

Project

Job description

Halifax Water is seeking an Administrative Assistant I to support the General Manager/Director in the Corporate Services Department. This role requires strong organization, confidentiality, and a high level of professionalism in handling sensitive information.

The incumbent will manage correspondence, scheduling, and filing, while assisting with budget-related analysis and tender documents. A minimum of five years’ experience and Grade 12 education with related secretarial training are expected.