Executive Administrative Assistant

Ericsson; Toronto; On-site; CAD 69,000 - 90,500; Full time

Benefits offered by this job

Health benefits

Retirement / Pension plan

Stock Purchase Plan

Paid vacation and personal days

Maternity / Parental leave

Job summary

Ericsson Canada Inc. seeks an Executive Assistant to provide high-level administrative support and strategic guidance for management and unit leadership teams in a fast-paced, global company.

You will coordinate calendars across time zones, manage travel and events, and act as a trusted advisor to executives, safeguarding confidentiality and driving operational efficiency. This role offers strong benefits and growth opportunities, with a clear pathway to influence at the strategic level within

Qualifications

• Bachelor's degree or equivalent experience required.
• 6+ years as Administrative Assistant with 2+ years supporting Executive/Chief of Staff.
• Advanced proficiency in Microsoft Office and coordinating across time zones.

Responsibilities

• Provide comprehensive administrative support and strategic guidance for executives.
• Coordinate calendars, travel arrangements, and meetings with multiple stakeholders.
• Manage inquiries, optimize engagements, and maintain high confidentiality with senior leaders.
• Lead preparation and follow-up for staff meetings and executive events.
• Drive improvements in administrative processes and use of tools.

Skills

Executive support

Calendar management

Travel coordination

Communication

Strategic guidance

Confidentiality

Education

Bachelor's degree in human resources or related discipline or equivalent experience

Tools

Microsoft Office Suite

Job description

Join our Team

At this time, Ericsson Canada Inc. does not provide immigration assistance/sponsorship now or in the future for this position.

About this opportunity

Join the Ericsson team to contribute to a culture of integrity, innovation, and inclusiveness. We are seeking an Executive Assistant to provide high-level administrative support and strategic guidance for our management and unit leadership teams. In this pivotal role, you will spearhead the coordination of activities within various projects, acting as a trusted advisor and representative for your unit. In addition to overseeing authorization of orders and invoices, you will provide strategic insights and recommendations aimed at enhancing operational efficiency and effectiveness. Upholding our Code of Business Ethics with rigor, you will address any concerns of bribery or corruption with diligence and integrity. This role offers a unique opportunity to elevate your administrative skills to a strategic level, driving organizational excellence and underpinning the core functions of the business with strategic acumen.

What you will do

• Provide comprehensive administrative support and guidance, integrating strategic thinking into day-to-day activities, including calendar management and decision-making processes.
• Prioritize and manage inquiries and requests, proactively troubleshooting conflicts, and providing strategic recommendations to optimize engagements.
• Nurture strong relationships with customers, coordinating communications, and ensuring exceptional service to enhance client satisfaction and loyalty.
• Utilize exceptional organizational skills to oversee and support scheduling, call management, and decision-making processes, aligning them with the strategic goals of the organization.
• Efficiently prioritize and manage multiple tasks and deadlines, demonstrating foresight in anticipating needs and proactively addressing challenges to support objectives.
• Manage travel arrangements and associated planning, ensuring alignment with strategic objectives and optimizing executive time and resources.
• Lead the preparation, execution, and follow-up of staff meetings, all-employee meetings, special events, training sessions, and workshops, contributing strategic insights and ensuring alignment with organizational objectives.
• Provide strategic support in the utilization of Ericsson’s current administrative tools and processes.
• Drive continuous improvement to administrative processes with a focus on streamlined operations to enhance organizational effectiveness.
• Collaborate, network, and communicate effectively with other assistants within and outside the organization, fostering synergies and sharing best practices.
• Drive improvement and implementation of administrative processes, leveraging your strategic acumen to streamline operations and enhance organizational effectiveness.

The Skills You Bring

• Bachelor’s degree in human resources or related discipline or equivalent experience.
• Minimum of 6 years of experience as an Administrative Assistant, including at least 2 years of experience supporting the Executive Assistant level or performing Chief of Staff responsibilities.
• Advanced proficiency in the Microsoft Office Suite, with a demonstrated ability to leverage technology to enhance administrative processes.
• Extensive experience in arranging complex schedules, managing time and logistics across multiple time zones, with a global perspective and understanding.
• Self-driven professionals with the ability to thrive in ambiguous situations, independently driving activities with minimal supervision while maintaining a strategic focus.
• Exceptional problem-solving skills, with a keen eye for structure and execution, driving results in a dynamic and fast-paced environment.
• High integrity, strong work ethic, and the ability to maintain confidentiality while dealing with diverse groups of stakeholders, including senior executives, staff, customers, and community leaders.
• Excellent communication skills and executive presence, with the ability to articulate complex ideas clearly and concisely to diverse audiences.
• Ability to excel in a large, international corporate environment, navigating complex organizational structures and driving collaboration across diverse teams and geographies.
• Flexibility to communicate and complete tasks during non-traditional working hours on a limited basis, demonstrating a commitment to supporting organizational goals and objectives.

Ericsson is proud to be an Equal Opportunity employer, learn more.

If you need assistance or to request an accommodation due to a disability, please contact Ericsson at [e-mail].

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees in this position. They are not an exhaustive list of all responsibilities, duties and skills required for this position, and you may be required to perform additional job tasks as assigned.

Primary country and city: Canada (CA) || Toronto (Country/ City)

Job details: Assistant

Compensation And Benefits At Ericsson

At Ericsson, we know that our people are the key to our success. We offer a competitive package to help with your individual needs and goals.

Your Pay

The salary offered is dependent on various factors including, but not limited to, location, and the candidate’s combination of job-related knowledge, qualifications, skills, education, training, and experience.

The salary range for this position is

• Ontario: $69,000 - $90,500

Short-Term Variable Compensation Plan

Your pay also includes the opportunity for an annual bonus. Actual bonus payouts are based on performance of the business against the unit’s objectives, individual performance, and the individual bonus target. Certain eligibility and pro-ration rules apply.

Your Health

Ericsson offers excellent health benefits including the choice of 3 medical and dental plan options that allow an employee to select the level of coverage that suits their needs. Core level coverage is paid for fully by Ericsson.

Your Financial Security

We invest in both your short and long-term financial wellbeing. Ericsson’s Group Retirement & Savings Program offers an automatic 2% company contribution into the Pension Plan. Ericsson also offers a 50% match of employee’s contribution into the Registered Retirement Savings Plan, up to 8% of the employee’s contribution (maximum of 4% match). This leads to a total company contribution potential of 6%. Employees will also receive basic life insurance and basic accidental death and dismemberment coverage at two-times annual base pay at no cost, as well as short-term disability coverage. Employees also have the option to participate in Ericsson’s Stock Purchase Plan.

Your Time

Your work-life balance is important to us. New employees are provided a minimum of 18 days of accrued vacation, plus at least 3 personal days, minimum 10 holidays, 1 volunteer day, and sick days. Please note paid time off is pro-rated based on the employee’s start date. Furthermore, Ericsson provides up to 10 weeks of paid maternity leave and 6 weeks of parental or adoption leave at 100% of pay.

Additional Benefits

Ericsson offers many other company-paid benefits such as financial wellness programs, educational assistance, matching gifts, wellness account, and recognition programs.