Digital Collections Coordinator

University of Toronto; Toronto; On-site; CAD 77,000 - 98,000; Full time

Job summary

The University of Toronto Scarborough Library is seeking a Digital Collections Coordinator to contribute to and create special digital collections as part of the Digital Scholarship Team.

Reporting to the Associate Librarian, Research & Digital Initiatives, you will manage digitization, description, uploading, and quality control for digital objects, while training and supervising staff in the Emerging Professionals program.

Qualifications

• Bachelor's degree in digital technologies or related field, or equivalent combo of education and experience.
• Minimum four years in an academic library environment configuring digital asset management and content management systems.
• Advanced computer skills with Microsoft Excel; familiarity with metadata schemes (MODS, Dublin Core).
• Experience with digital asset management systems and CMS (Drupal, Omeka, Islandora).
• Excellent written and oral communication skills.
• Ability to supervise staff and guide casual employees.

Responsibilities

• Implement plans and process improvements for collections administration activities.
• Create and update catalogue records.
• Stay current on copyright, access and privacy laws and new technologies.
• Maintain digital platform information.
• Create and edit web pages with interactive media.
• Coordinate with technical staff to resolve web issues.
• Direct the activities of a staff-appointed employee and casual staff.

Skills

Microsoft Excel

Metadata schemes

Communication skills

Organizational skills

Time management

Education

Bachelor's degree in digital technologies

Tools

Drupal

Omeka

Islandora

Microsoft Word

Outlook

Job description

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Date Posted: 08/27/2026
Req ID: 50008
Faculty/Division: UofT Scarborough
Department: UTSC:Library Rsrch & Digital Initiatives
Campus:University of Toronto Scarborough (UTSC)
Position Number: 00056292
Existing Vacancy: Yes

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The UTSC Library is a leader in academic library service and program development. The library supports research and study by housing an extensive network of scholarly materials in many formats. The library offers an extensive reference and research service and holds a local collection of about 400,000 print items, journal subscriptions, sound recordings, videos and films, a leisure reading collection, special research and archival collections. The library’s collections are complemented by our services and professional staff of librarians and technicians that support the daily operation of a library that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging academic experience.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Be a part of the UTSC Library team!

The University of Toronto Scarborough Library offers a dynamic and professional environment that fosters a culture built on respect, accountability, teamwork and a shared commitment to customer service. This position will collaborate extensively with various Library units in offering innovative and comprehensive solutions for a variety of Library initiatives. Our core mission is to support the learning, teaching and research needs of all UTSC undergraduate and graduate programs.

Reporting to the Associate Librarian, Research & Digital Initiatives, your role as Digital Collections Coordinator is responsible for contributing to and creating special digital collections for the U of T Scarborough Library as part of the Digital Scholarship Team.

Working with a wide variety of library stakeholders, you will implement plans and process improvements for collections administration activities in the Library’s Islandora Repository, as well as creating metadata and supporting digitization, description, uploading and performing quality control for digital objects. You will also train and supervise casual employees as part of the library’s Emerging Professionals program, in addition to supervising a staff-appointed employee.

Your responsibilities will include:

• Implementing plans and process improvements for collections administration activities
• Creating and updating catalogue records
• Keeping well-informed on applicable copyright, access and privacy laws as well as new technology
• Maintaining information on digital platforms
• Creating and editing web pages with interactive media
• Liaising with technical staff to resolve web management issues
• Directing the activities of a single ongoing staff-appointed employee and casual staff

Essential Qualifications:

• Bachelor's Degree with a specialization in digital technologies or related degree, or an acceptable equivalent combination of education and experience
• Minimum four (4) years' of related experience working in an academic library environment configuring digital asset management systems and content management systems
• Advanced computer skills with Microsoft Excel; metadata schemes utilized within an academic community (e.g. MODS, Dublin Core); configuring digital asset management systems and content management systems (e.g. Drupal, Omeka, Islandora). Intermediate computer skills with Microsoft Word and Outlook.
• Demonstrated comfort learning new and evolving technologies at a quick pace
• Excellent written and oral communication skills
• Demonstrated ability to manage the development of collections objects and authority records
• Experience supervising and providing direction to staff
• Strong organizational and time management skills
• High level of accuracy and attention to detail
• Working knowledge of Copyright, Access and Privacy Laws
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience working with software developers and systems administrators
• Experience working with Faculty and Librarians in an academic environment

To be successful in this role you will be:

• Adaptable
• Organized
• Resourceful
• Team player

NOTE:

This is a TERM position until September 2027.

Closing Date: 09/09/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Library Services
Recruiter: UTSC HR

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .