Events Manager (Contract)

TO Live; Toronto; On-site; CAD 67,000 - 72,000; Full time

Job summary

TO Live in Toronto is seeking an experienced Events Manager to lead the planning, coordination and execution of corporate, private and internal events within the Patron & Events Services team on a full-time contract (minimum 1-year).

Reporting to the Senior Manager of Events, you will collaborate with the Executive Chef, Senior Manager of Food & Beverage, and TO Live’s Sales Managers to manage budgets, vendor coordination, menu planning, health and safety, and staffing to deliver

Qualifications

• 3–5 years experience in event management.
• Ability to manage multiple projects concurrently.
• Strong communication and organizational skills.
• Experience in a unionized environment.
• Proficient in MS Word, Excel, PowerPoint; Momentus knowledge preferred.

Responsibilities

• Coordinate and execute all operational aspects of corporate, private and internal events.
• Manage event planning and logistics, including client meetings, budgets, and vendor sourcing.
• Coordinate event supplies, services, and vendor relationships.
• Collaborate with Executive Chef and clients on menu planning.
• Plan and oversee event space layouts and health and safety compliance.
• Assist in planning TO Live internal receptions and meetings.
• Determine staffing levels for food service and bar.
• Ensure safety regulations are observed by all staff.
• Work with Sales Manager to keep costs within budget.

Skills

Event management

Client communication

Organizational skills

Budgeting

Project management

Hospitality orientation

Multi-tasking

Creativity

Tools

Microsoft Word

Excel

PowerPoint

Momentus

Job description

Salary Range: $67,000.00 To $72,000.00 Annually

Events Manager (Contract)

TO Live

Toronto, Canada

TO Live is seeking an experienced Event Manager to join our Patron & Events Services department on a full-time contract (minimum 1-year) basis.

The Event Manager, reporting to the Senior Manager of Events, will collaborate closely with the Executive Chef, Senior Manager of Food & Beverage, and TO Live’s Sales Managers to lead the planning, coordination, and execution of corporate, private, and internal events.

ACTIVITIES AND RESPONSIBILITIES

• Coordinate and execute all operational aspects of corporate, private and internal events.
• Manage event planning and logistics, including client meetings, event details, budgets and sourcing external vendors and resources as required.
• Coordinate event supplies and services including, rental equipment, staffing, florists and other vendors
• Collaborate with Executive Chef and clients to determine a proper menu for each event.
• Plan and oversee event space layouts in accordance with client requirements and health and safety regulations, including furniture, food stations, bars, coat check, entertainment, décor and related elements.
• Assist in the planning and execution of TO Live internal receptions and meetings
• Determine the appropriate staffing levels for both food service and bar required to deliver on event requirements.
• Ensure health and safety regulations are strictly observed by all staff working during set-up and event days, as per Toronto Public Health guidelines
• Work with Sales Manager to ensure that all costs and expenditures are within the budgeted levels agreed upon in the estimate.
• Ensure that all written communication represents a professional image to customers, clients and staff.
• Input and update relevant event information into event and billing software
• Ensure appropriate product inventory is taken prior to and at the conclusion of each event.
• Maintain professional, positive and effective communication with clients, guests, vendors and staff.
• Perform other related duties as assigned.

JOB SPECIFICATIONS

• Three to five years experience in event management.
• The ability to work well independently on several projects concurrently, and possess excellent communication, organizational and creative thinking skills.
• Focus on maximizing revenue consistent with providing the client with value and exceptional service.
• Effective management skills within a unionized environment.
• Ability to manage simultaneous deadlines.
• Software proficiency in Microsoft Word, Excel, Power Point, is required; knowledge and experience in the event management booking software Momentus is preferred.
• Strong initiative and hospitality orientation; Project Management, organizational and prioritizing skills; problem solving and detail oriented.
• Demonstrate flexibility, pleasant persona coupled with sound judgment, discreet and able to maintain confidential information.

Working Conditions

• Ability to move freely and quickly for long periods of time.
• Able to lift 30 lbs.
• Variable hours of work depending on event schedules including late nights, early mornings, and weekends.
• Lack of natural light in workplace.
• Travel between TO Live venues as required.

The Organization:

TO Live is one of Canada’s largest multi-arts organizations, operating three iconic venues: Meridian Hall, the St. Lawrence Centre for the Arts and Meridian Arts Centre. In addition, TO Live presents a full range of performing arts, theatrical and concert events at these venues in both downtown and uptown Toronto. With these two hubs of creativity and content creation, TO Live has a unique place and perspective to activate creative spaces by inspiring local and international artists, connect audiences and to be the nexus for new ideas, elevate artistic potential, and be the catalyst for creative expression that is reflective of Toronto’s diversity.

No phone calls or emails please. TO Live thanks all applicants in advance. Only those candidates selected for an interview will be contacted.

Together with the Toronto Public Service’s (TPS) initiatives, which TO Lives follows and adheres to, TO Live encourages applications from Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, LGBTQ2S persons, and others who may contribute to fostering innovative ideas and solutions.

We ask that you complete the questions provided as part of the online application to assist us in ensuring our recruitment process and programs are equitable and accessible. Your responses are voluntary and the information that you provide is strictly confidential.

We are committed to inclusive, barrier-free recruitment and selection processes and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources department will work with applicants requesting accommodation at any stage of the hiring process.

Our recruitment process does not involve the use of artificial intelligence tools. All final hiring decisions are made by human reviewers.