Events Coordinator

Alberta Cancer Foundation; Calgary; On-site; CAD 44,000 - 56,000; Full time

Job summary

Alberta Cancer Foundation is seeking an Events Coordinator to provide administrative, logistical, and operational support for a range of events, including Tour Alberta for Cancer. The role reports to the Manager, Events and is temporary, full-time for 10 months to cover a maternity leave.

The position involves coordinating with the Events team and other departments to ensure fundraising, stewardship and community engagement objectives are met.

Qualifications

• Post-secondary education in event management or related field, or equivalent experience.
• 1–3 years of experience in event planning, fundraising, or community engagement.
• Comfortable speaking at events on behalf of the Foundation.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) is expected.

Responsibilities

• Support the planning, coordination, and execution of Alberta Cancer Foundation events, including donor engagement and community fundraising initiatives.
• Assist with event logistics such as venue coordination, catering, vendor management, registration, signage and day-of operations.
• Support participant communications, registration, and stakeholder engagement activities.
• Maintain event records, budgets, registration data, attendance, and documentation.
• Manage swag and inventory for events.

Skills

Communication skills

Organizational skills

Problem-solving

Public speaking

Education

Post-secondary education in Event Management, Hospitality, Communications, Marketing, or Business Administration

Tools

Microsoft Office Suite

Job description

Make a Meaningful Impact in the Lives of Albertans

At the Alberta Cancer Foundation, we exist to create more hope and more moments for Albertans facing cancer, no matter where they live or the type of cancer they’re facing. But we can’t do it alone. It is the collective actions of our team –alongside our volunteers, partners and donors –that are pivotal to ensuring every Albertan facing cancer has the support they need and the treatment they deserve, now and into the future.

Opportunity

Reporting to the Manager, Events, the Events Coordinator provides administrative, logistical, and operational support for Alberta Cancer Foundation (ACF) events, including community events, partnership events, stewardship events, donor engagement activities, and the Tour Alberta for Cancer. Working collaboratively with the Events team and other Foundation departments, this role supports the successful planning, coordination, and delivery of events that advance fundraising, stewardship, and community engagement objectives.

This position acts as an ambassador for the Alberta Cancer Foundation and plays a key supporting role in ensuring a positive experience for participants, sponsors, volunteers, donors, and community partners.

Please Note: This position is temporary, full-time for 10 months to cover a maternity leave.

How You'll Contribute

Event Management

• Support the planning, coordination, and execution of Alberta Cancer Foundation events, including stewardship events, donor engagement activities, partner events, community fundraising initiatives, and the Tour Alberta for Cancer.
• Assist with event logistics including venue coordination, catering, vendor management, registration, signage, supplies, and event-day operations.
• Support participant communications, registration administration, and stakeholder engagement activities.
• Provide operational support before, during, and after events to ensure a positive guest or participant experience.
• Attend community and partner events on behalf of the Foundation

Stewardship & Donor Engagement

• Support stewardship and donor engagement activities through the coordination of recognition events, donor experiences, and appreciation initiatives.
• Assist with RSVP tracking, event communications and fulfillment of event-related stewardship commitments.
• Collaborate with internal teams to help deliver exceptional experiences for donors, participants and partners.

Administration

• Maintain accurate event records, budgets, registration information, attendance tracking, and event documentation.
• Support donation processing, event reconciliation, reporting, and CRM data entry.
• Prepare correspondence, presentations, and other administrative documents related to event activities.
• Track event deliverables, timelines and follow-up activities to support successful event execution.
• Manage ACF SWAG and inventory

What You'll Bring to the Team

• Post-secondary education in Event Management, Hospitality, Communications, Marketing, Business Administration, or a related field; or an equivalent combination of education and experience.
• 1 to 3 years of experience supporting the planning and execution of events, fundraising initiatives, community engagement activities, or related projects.
• Comfortable and confident to attend events and possibly speak on behalf of the Foundation
• A minimum of intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and general office technology.
• Strong organizational and problem- solving skills; proving calm, resourceful and resilient when under pressure.
• Relevant work or volunteer experience is an asset
• Clear Background Check
• Driver’s License & access to personal vehicle

Why Join the Alberta Cancer Foundation?

We offer a flexible, supportive workplace where your well-being matters—along with a competitive compensation package, professional development opportunities, and the chance to work alongside a passionate, mission-driven team.

This posting will remain open until October 5, 2026