Events Coordinator

Easter Seals Alberta; Calgary; On-site; CAD 52,000 - 66,000; Full time

Job summary

Easter Seals Alberta is seeking an Event Coordinator to lead signature and community events from our Calgary office. This full-time role involves planning, logistics, vendor management, and on-site execution with occasional travel within Southern Alberta.

The successful candidate will have a Diploma/certificate in Event Management or related field and 3–5 years of event coordination experience, with a focus on customer service and teamwork.

Qualifications

• Diploma or certificate in Event Management, Marketing, Communications, or related field.
• 3–5 years of event coordination, fundraising events, or related experience.
• Proven customer service experience with event logistics and on-site challenges.

Responsibilities

• Lead planning and execution of Easter Seals Alberta events, managing timelines and budgets.
• Coordinate internal teams, volunteers, vendors, and stakeholders for successful events.
• Oversee on-site event operations and represent Easter Seals Alberta.
• Implement event safety and risk management procedures.
• Conduct post-event reporting and evaluations for improvement.
• Support third-party fundraising initiatives and community representation.

Skills

Customer service

Organization

Communication

Relationship-building

Independent work

Driver's license

Education

Diploma or certificate in Event Management

Job description

Event Coordinator – Full Time

Are you passionate about working with Albertans with disabilities and supporting your local community? Do you have what it takes to champion our Vision to Inspire Potential, Build Community and Enrich Lives?

Easter Seals Alberta is a provincial not-for-profit organization that has been in existence for 70 years. Our mission is to provide services that foster inclusion, independence and recreation for individuals with disabilities and medical conditions. We strive to ensure that the resources Albertans need for an independent and full life are available.

Easter Seals fosters a work environment that’s inclusive as well as diverse, where our people can be themselves. Every idea and perspective is valued to reflect the people we serve.

Reporting to the Manager of Experiences, the Events Coordinator will be responsible for working collaboratively across the organization to lead signature and community events in support of Easter Seals Alberta, to reach revenue targets and to meet the demand of supports for clients of Easter Seals Alberta.

As an Event Coordinator, you will:

• Embrace a culture of continuous learning and development to ensure all individuals, families, professionals, and the ESA team have access to the most current information and resources.
• Provide exceptional, customer-focused support with empathy, understanding, and professionalism, ensuring every individual and organization receives the highest level of service.
• Communicate appropriately and effectively with all team members. Encourage, support, and empower all team members to be the best version of themselves.
• Respect and follow office procedures, policies, and protocol.
• Have the ability to adapt and go above and beyond to support emergent needs internally with colleagues and externally with families.

Responsibilities

Event Coordination & Logistics

• Lead the planning and execution of Easter Seals Alberta events, managing timelines, logistics, budgets, vendors, and event-day operations.
• Coordinate internal teams, volunteers, vendors, and stakeholders to deliver successful events and exceptional participant experiences.
• Oversee on-site event operations, resolve issues, and represent Easter Seals Alberta during assigned events.
• Implement event safety and risk management procedures in accordance with organizational policies.
• Conduct post-event reporting, evaluations, and debriefs to support continuous improvement.
• Support third-party fundraising initiatives and organizational representation at community events.

Sponsorship Support

• Support the cultivation, solicitation, and stewardship of event sponsors and donors.
• Coordinate sponsor benefits, recognition, communications, and fulfillment activities to ensure sponsorship commitments are delivered effectively.
• Build and maintain positive relationships with sponsors, donors, and community partners.
• Maintain accurate sponsorship records and support post-event stewardship and reporting.

Qualifications

• Diploma or certificate in Event Management, Marketing, Communications, or a related field, or an equivalent combination of education and experience.
• Minimum 3–5 years of event coordination, event management, fundraising event, or related experience, with demonstrated success managing multiple projects and events simultaneously.
• Demonstrated experience providing exceptional customer service while managing event logistics, stakeholder relationships, and on-site challenges.
• Strong organizational, communication, and relationship-building skills, with the ability to manage competing priorities and deadlines in a fast-paced environment.
• Proven ability to work independently, exercise sound judgment, and represent Easter Seals Alberta professionally at events and community functions.
• Valid Class 5 Driver's License and access to reliable transportation.

Schedule

This is a full-time position working 40 hours per week, primarily from the Easter Seals Alberta office. While the majority of work is completed during regular business hours, this role requires flexibility to support event delivery throughout the year, including occasional evening and weekend work.

The successful candidate will be required to travel within Southern Alberta and provide on-site support for Easter Seals Alberta events.

Other

• Full-time position (40 hours/week), reporting to the Experiences Manager.
• In-office role with travel to other locations as required.
• Successful police information and vulnerable sector check required.

What We Offer

• Fun, dynamic team culture.
• Opportunities for continuous growth and learning.
• Ability to make a meaningful difference in the lives of others.
• Flexible scheduling within organizational needs.

We are an equal opportunity employer committed to building an inclusive and accessible workplace. We encourage applications from all qualified candidates. Accommodations are available throughout the recruitment process and employment.

If you require accommodation at any stage, please let us know and we will work with you to meet your needs.