Events and Activities Coordinator

Abbotsford Downtown Business Association; Abbotsford; On-site; CAD 50,000 - 55,000; Full time

Job summary

Abbotsford Downtown Business Association is seeking an energetic, organized Events & Activations Coordinator to help make downtown active, welcoming and engaging throughout the week. This new role builds a calendar of recurring activities in Jubilee Park, West Railway Plaza and downtown spaces, and helps artists, performers and community members bring ideas downtown.

The ideal candidate is self-starting, detail oriented and comfortable coordinating permits, spaces and logistics, with

Qualifications

• Some hands-on experience coordinating events, community programs, arts or cultural activities.
• Strong interpersonal, written and verbal communication skills.
• Demonstrated ability to organize schedules, people and logistical details.
• Comfort using standard digital tools for calendars, documents, spreadsheets and project coordination.
• Availability for occasional evenings and weekends.
• Post-secondary education in event management, recreation, arts and culture, tourism, hospitality or a related area is an asset but not required.
• A valid driver’s license, access to transportation and event-related certifications are assets.

Responsibilities

• Develop a regular schedule of recurring, recognizable activities that gives people more reasons to visit downtown throughout the week.
• Plan and deliver smaller ADBA events and activations, such as art and wine walks, sip-and-shop events, block parties, performances, workshops and seasonal activities.
• Help transition exhibitions, workshops, cultural programming and other community-led activities from Open Space into public spaces and downtown businesses.
• Operate a concierge-style activation process: receive ideas, assess the best location, connect organizers with businesses or public spaces, and coordinate the practical details.
• Make participation easy for businesses by bringing forward suitable activities and minimizing the work required from the business owner.
• Coordinate busking, small performances, curated markets, pop-ups and other plaza or park programming.
• Identify and support artists, volunteers, contractors and community members who can lead activities on behalf of the ADBA, including through volunteer roles or modest honoraria.
• Lead the ADBA’s responsibilities within collaborative and partner-led events.
• Coordinate permits, road closures, highway-use requirements, insurance, vendors, equipment, schedules, safety planning and other event logistics.
• Provide clear permitting and logistical information to community organizers whose activities are supported, but not directly hosted, by the ADBA.
• Maintain event calendars, budgets, contacts, documentation and post-event evaluations.
• Work closely with ADBA staff, downtown businesses, community organizations, artists, cultural groups, volunteers and municipal partners.

Skills

Event coord

Communication

Relationship building

Budgeting

Project coordination

Organizational skills

Education

Post-secondary education in events

Tools

Calendar tools

Spreadsheets

Job description

• Abbotsford Downtown Business Association
• Other
• Full Time|
• Permanent
• 33660 South Fraser Way Abbotsford, Abbotsford
• Accessible Employer: No
• Open to International applicants with valid Canadian Work permits: Yes

The Opportunity
The Abbotsford Downtown Business Association is seeking an energetic, organized and community-minded Events & Activations Coordinator to help make downtown active, welcoming and engaging throughout the week.

This is a new role focused on building a dependable calendar of recurring activities in Jubilee Park, West Railway Plaza, downtown businesses and other public spaces. The Coordinator will develop ADBA programming while also making it easier for artists, performers, facilitators, cultural groups and community members to bring their own ideas downtown.

The position is well suited to an event professional who is ready to take ownership, build relationships and grow alongside an ambitious downtown organization.

Key Responsibilities

• – Develop a regular schedule of recurring, recognizable activities that gives people more reasons to visit downtown throughout the week.
• – Plan and deliver smaller ADBA events and activations, such as art and wine walks, sip-and-shop events, block parties, performances, workshops and seasonal activities.
• – Help transition exhibitions, workshops, cultural programming and other community-led activities from Open Space into public spaces and downtown businesses.
• – Operate a concierge-style activation process: receive ideas, assess the best location, connect organizers with businesses or public spaces, and coordinate the practical details.
• – Make participation easy for businesses by bringing forward suitable activities and minimizing the work required from the business owner.
• – Coordinate busking, small performances, curated markets, pop-ups and other plaza or park programming.
• – Identify and support artists, volunteers, contractors and community members who can lead activities on behalf of the ADBA, including through volunteer roles or modest honoraria.
• – Lead the ADBA’s responsibilities within collaborative and partner-led events.
• – Coordinate permits, road closures, highway-use requirements, insurance, vendors, equipment, schedules, safety planning and other event logistics.
• – Provide clear permitting and logistical information to community organizers whose activities are supported, but not directly hosted, by the ADBA.
• – Maintain event calendars, budgets, contacts, documentation and post-event evaluations.
• – Work closely with ADBA staff, downtown businesses, community organizations, artists, cultural groups, volunteers and municipal partners.

Responsibilities & Qualifications

The Ideal Candidate

• – You are outgoing, dependable and comfortable starting conversations with people you do not yet know. You enjoy turning loose ideas into organized, achievable activities and are equally comfortable brainstorming something creative and working through a detailed event checklist.

You Are

• – A self-starter who can move work forward with appropriate guidance.
• – Highly organized, with strong attention to detail and follow-through.
• – Creative, practical and interested in testing new ideas.
• – Comfortable coordinating several activities or deadlines at once.
• – Collaborative and enthusiastic about working as part of a small team.
• – Interested in building relationships with businesses and community partners.
• – Calm and resourceful when plans change or problems arise.
• – Eager to learn and grow professionally.

Qualifications

• – Some hands-on experience coordinating events, community programs, arts or cultural activities, markets, festivals, hospitality, recreation or related projects. Volunteer and post-secondary experience will be considered.
• – Strong interpersonal, written and verbal communication skills.
• – Demonstrated ability to organize schedules, people and logistical details.
• – Comfort using standard digital tools for calendars, documents, spreadsheets and project coordination.
• – Availability for occasional evenings and weekends.
• – Post-secondary education in event management, recreation, arts and culture, tourism, hospitality or a related area is an asset but not required.
• – A valid driver’s license, access to transportation and event-related certifications are assets.

50,000-55,000