Event & Sponsorship Research Coordinator – Remote, Canada

Engaged HR; Canada; Hybrid; CAD 25,000 - 32,000; Part time

Benefits offered by this job

Remote work

Flexible hours

Job summary

Canada Homestay Network Society is seeking an Event & Sponsorship Research Coordinator to identify and evaluate opportunities across Canada. Working remotely, you will apply a consistent evaluation framework to determine which events and sponsorships align with CHN priorities.

The role is part-time up to 15 hours per week with a starting wage of between $18.00-23.00/hour. You will research organizers, assess audiences, and provide evidence-based recommendations.

Qualifications

• Excellent interpersonal and relationship-building skills.
• Strong research and analytical skills; ability to gather information from multiple sources and translate findings into recommendations.
• Strong written and verbal communication; coordination and follow-up.
• Ability to build effective relationships with multiple stakeholders and cross-functional teams.
• Strong organizational and project management skills; manage multiple opportunities and deadlines.
• Sound judgment, curiosity and problem-solving; adapt to changing priorities.
• Ability to assess opportunities against established criteria including audience fit, strategic alignment, cost and value.
• Fluency in English and French is mandatory.

Responsibilities

• Discover and research relevant events, community initiatives and sponsorship opportunities across Canada.
• Evaluate opportunities using CHN's criteria and scoring framework.
• Follow CHN's event selection criteria guidelines to determine focus areas.
• Ensure research reflects CHN’s priorities and objectives.
• Assess audience fit, demographics, alignment with CHN values, geographic relevance, cost and impact.
• Communicate with organizers to gather information, pricing and sponsorship details.
• Recommend whether CHN should attend, sponsor, monitor or decline opportunities with rationale.
• Maintain a national event and sponsorship calendar and pipeline; track deadlines.
• Identify partnerships beyond traditional event participation.
• Track decisions, costs, outcomes and lessons learned to improve future planning.
• Build relationships with community organizations, event organizers and partners.
• Ensure events/sponsorships are secured and planned with lead time.
• Communicate expectations and timelines to colleagues responsible for execution.
• Other duties as assigned.

Skills

Event research

Sponsorship research

Data analysis

Communication

Relationship building

Project management

Bilingual EN/FR

CHN systems

Tools

CHN systems

Job description

Who We Are

The Canada Homestay Network Society is a family-run, non-profit society, that has helped tens of thousands of students find a home away from home in Canada. We connect international students with compassionate and caring families in Canada, creating enriching cultural experiences for both students and host families for the past 30 years.

Be part of something that matters! Join a team that connects international students with compassionate and caring families in Canada, creating enriching cultural experiences for both students and host families.

About the Event & Sponsorship Research Coordinator position

Reporting to the Program Lead, the Event & Sponsorship Research Coordinator will understand how events operate. The key responsibility is applying a consistent evaluation framework to determine which opportunities are worth pursuing based on factors such as audience demographics, event purpose, tone and relevance, geographic priorities, expected reach, cost, alignment with CHN priorities and values, potential impact, and overall value for money. Working remotely, the Event and Sponsorship Research Coordinator will proactively discover opportunities across Canada, research organizers and audiences, assess sponsorship packages, and make clear, evidence-informed recommendations about where CHN should invest its time and marketing dollars. Opportunities may include both events attended by CHN representatives and sponsorships where CHN has no staff presence.

This is a fully remote, permanent, part-time (up to 15 hrs per week) vacant position with a starting wage of between $18.00-23.00/hour.

Key Responsibilities

• Discover and research relevant events, community initiatives and sponsorship opportunities across Canada;
• Evaluate opportunities using CHN's established criteria and scoring framework;
• Follow CHN's event selection criteria guidelines to determine which events and opportunities to focus on;
• Ensure research and recommendations reflect CHN’s national and regional priorities and broader organizational objectives;
• Assess audience fit, demographics, alignment with CHN values, geographic relevance, cost, anticipated impact, and potential value;
• Communicate with event organizers to gather and verify information, pricing and sponsorship details;
• Recommend whether CHN should attend, sponsor, monitor or decline opportunities, with clear rationale for recommendations;
• Maintain a national event and sponsorship calendar, opportunity pipeline, and track upcoming decision deadlines;
• Identify opportunities for strategic partnerships beyond traditional event participation;
• Track decisions, costs, outcomes and available measures of impact, and lessons learned to help CHN continually improve its event and sponsorship investment decisions and inform future planning;
• Build and maintain relationships with community organizations, event organizers, and charitable and non-profit partners;
• Ensure approved events and sponsorships are secured and planned with sufficient lead time;
• Ensure clear communication of expectations, timelines and participation requirements to colleagues responsible for execution;
• Other duties as assigned;

The successful candidate will have

• Excellent interpersonal and relationship-building skills, including experience engaging with the public through events and community initiatives;
• Strong research and analytical skills, including the ability to gather information from multiple sources, assess its reliability and translate findings into clear recommendations;
• Strong written and verbal communication skills, including coordination and follow-up;
• Ability to build effective relationships with multiple stakeholders and cross-functional teams;
• Strong organizational and project management skills, with the ability to manage multiple opportunities, deadlines and priorities simultaneously;
• Sound judgement, curiosity and problem-solving skills, with the ability to adapt to changing priorities and circumstances, and make recommendations when information is incomplete;
• Ability to assess opportunities objectively against established criteria, including audience fit, strategic alignment, cost and anticipated value;
• Comfort working with data, tracking results and identifying trends and insights over time;
• Working knowledge of office and communication tools, and ability to learn and effectively use CHN systems and tracking tools;
• Understanding of marketing, sponsorship, community engagement and/or partnership development is an asset;
• Knowledge of Canada’s diverse communities and the ability to consider regional and cultural differences when evaluating opportunities is an asset;
• Fluency in English and French is mandatory.

We look forward to connecting with you!

Our recruitment process relies on human review. We do not use artificial intelligence (AI) tools to screen, select, or assess candidates.