Event Services Project Lead

Government of Alberta; Edmonton; On-site; CAD 77,000 - 100,000; Full time

Job summary

Avenue.io Inc. in Edmonton (Downtown) is seeking an Event Services Project Lead to manage complex, multi-stakeholder events across the Alberta public service. Two positions are available in a full-time, permanent role.

You will lead events from start to finish, align with APS leaders, ministry representatives, and vendors, and oversee logistics, governance, and risk to ensure high-quality participant experiences. The role emphasizes service excellence and stakeholder collaboration.

Qualifications

• Minimum recruitment standard: University graduation and 2 years of progressively responsible related experience.
• Experience leading events and/or stakeholder engagement in a public sector environment.
• Experience preparing briefing materials to secure decisions from senior leadership.

Responsibilities

• Lead events from start to finish: develop workplans, coordinate timelines, plan resources.
• Coordinate with APS leaders, ministry representatives, vendors to move events forward.
• Oversee event setup and onsite operations, troubleshoot issues, ensure quality.
• Navigate governance with senior leaders via established approval processes.
• Manage risks and shifting priorities; propose practical solutions as needed.
• Gather feedback and implement improvements to tools, processes and standards.

Skills

Systems Thinking

Drive for Results

Creative Problem Solving

Education

University graduation

Job description

Job InformationJob Title:Event Services Project Lead (2 positions)
Job Requisition ID:88952
Ministry: Arts, Culture and Status of Women and Public Service Commission
Location:Edmonton (Downtown)
Full or Part-Time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary/Wage: Permanent
Scope:Open Competition
Closing Date:November 10, 2026
Classification: Program Services 3 and Program Services 3E
Salary: $2,935.39 to $3,850.29 /bi-weekly ($76,613 - $100,492 /year)

Arts, Culture and Status of Women (ACSW) leads programs and services that improve Albertans’ quality of life through support for creative industries, non-profits and community outreach.

The Public Service Commission (PSC) provides human resources services to the Government of Alberta. The Learning and Engagement (L&E) Branch in the PSC designs and delivers programming for the Alberta Public Service (APS) with the goal of helping the workforce achieve its goals.

Through engaging events, ACSW and the PSC strengthen the connection between the Alberta Public Service (APS) and the communities we serve.

Role Responsibilities

Can you bring structure and momentum to event planning that involves multiple stakeholders, changing priorities, and tight timelines? Are you skilled at coordinating events, navigating briefings, and managing logistics while keeping the client experience front and centre?

If so, we want you on our team.

Arts, Culture and Status of Women, alongside the Public Service Commission have opportunities for you to shape the public service and the province of Alberta through effective event management.

The Event Services Project Lead is a key enabler for events within and across the province of Alberta. In this role, you will:

• Lead events from start to finish: Develop workplans, coordinate timelines and plan resources to ensure a reliable line of sight across event initiatives.
• Bring people and plans together: Work with APS leaders, ministry representatives, corporate service teams and vendors to keep events moving from planning through delivery.
• Deliver seamless experiences: Oversee event setup and onsite operations, coordinate service providers, and troubleshoot issues to ensure events run smoothly.
• Navigate governance: Coordinate materials, logistics, and decisions through established approval processes, including matters involving senior leaders.
• Manage risks and changing priorities: Anticipate emerging issues, adjust plans, develop practical solutions, and elevate high-risk or sensitive matters when needed.
• Improve how events are delivered: Gather feedback, document lessons learned, and implement improvements to tools, processes, and service standards.

To be successful in this role, you need to:

• Be an exceptional organizer: You can manage interconnected timelines, approvals, logistics, and deliverables without losing sight of the details.
• Take ownership: You work independently, anticipate what is needed, and keep projects moving while knowing when to seek direction.
• Build strong working relationships: You can bring together people with different roles, priorities, and perspectives to achieve a shared outcome.
• Communicate strategically: You provide clear updates, ask the right questions, and adapt your approach for senior leaders, partners, vendors, and colleagues.
• Stay composed when plans change: You can assess emerging issues, identify workable options, and adapt quickly without losing sight of what matters.
• Focus on service excellence: You care about the experience of participants and stakeholders and consistently deliver work that is timely, professional, and dependable

The Job Description is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Systems Thinking: Considers inter-relationships and emerging trends to attain goals.
• Drive for Results: Actively sets goals and remains open to advice on reaching them.
• Creative Problem Solving: Is open to new ideas and breaks problems down to identify solutions.

Qualifications

Your cover letter and resume will be used to assess your qualifications, including your written communication skills and your attention to detail.

Ensure your cover letter meets all of the following criteria:

• Includes a professional salutation;
• Identifies the relevant job opportunity (i.e. Event Services Project Lead);
• Is concise, without spelling/grammatical errors;
• Clearly identifies the number of years of experience you have working in a public sector organization (e.g. federal/provincial/municipal government, school board, hospital, etc.); and
• Provides a clear and concise example of a time you used written communication to secure an important decision/approval from leadership.

Ensure your resume meets all of the following criteria:

• Includes the starting and ending month & year of each role;
• Is concise, without spelling/grammatical errors;
• Has a clear, consistent layout that demonstrates your attention to detail; and
• Provides information about each role using clear and concise bullet points.

Applications without a cover letter and resume that meet all of the above criteria will not be considered.

Note: Prior to selecting a shortlist of candidates for interviews, applicants may be requested to submit a short written assignment.

Minimum recruitment standard: University graduation and 2 years of progressively responsible related experience.

Equivalency: Related education or experience is considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education

Other requirements (i.e. “must haves” to be considered for the role):

• Experience leading events and/or stakeholder engagement in a public sector environment;
• Experience preparing clear, concise briefing materials to secure decisions from senior leadership;
• Knowledge of public sector policies, organizational structures and machinery of government decision-making.

Assets (i.e. “nice to haves”):

• Experience coordinating vendors or service providers and monitoring deliverables, timelines and service requirements;
• Experience planning high-profile events involving elected officials, senior executives or multiple ministries.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

To be considered for this competition, you application must include a well-written cover letter and resume. Carefully review the Qualifications section to see the specific requirements for the cover letter and resume that are unique to this role.

This is a full-time permanent position working 7.25 hours per day / 36.25 hours per week, Monday through Friday.

This competition may be used to fill future vacancies at the same or lower levels across the Government of Alberta.

Final candidates will be required to undergo a criminal records check (CRC).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Public Service Pension Plan (PSPP).
• Alberta Public Service Benefit Information.
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance.