Event Services Project Lead

Government of Alberta; Edmonton; On-site; CAD 77,000 - 100,000; Full time

Benefits offered by this job

Positive workplace culture

Work-life balance

Job summary

The Government of Alberta is seeking an experienced Event Services Project Lead in Edmonton (downtown) to coordinate complex events across ministries. This permanent, full-time role requires strong planning, vendor management, and stakeholder engagement to deliver high-quality participant experiences.

You will develop workplans, oversee on-site operations, and navigate governance processes. A university degree and at least two years’ public sector experience are required.

Qualifications

• Experience leading events and stakeholder engagement in a public sector environment.
• Experience preparing clear, concise briefing materials to secure decisions from senior leadership.
• Knowledge of public sector policies, organizational structures and decision-making.

Responsibilities

• Lead events from start to finish: develop workplans, coordinate timelines and plan resources.
• Bring people and plans together: work with APS leaders, ministry representatives, and vendors.
• Deliver seamless experiences: oversee event setup, on-site operations and service providers.
• Navigate governance: coordinate materials, decisions through approval processes with senior leaders.
• Manage risks and changing priorities: anticipate issues and adapt plans.
• Improve delivery: gather feedback and implement improvements to tools and processes.

Skills

Event planning

Stakeholder engagement

Briefing materials

Public sector knowledge

Education

University degree

Job description

Select how often (in days) to receive an alert:

• Job Title: Event Services Project Lead (2 positions)
• Job Requisition ID: 88952
• Ministry: Arts, Culture and Status of Women and Public Service Commission
• Location: Edmonton (downtown)
• Full or Part-Time:Full time
• Hours of Work:36.25hours per week
• Permanent/Temporary: Permanent
• Scope: Open competition
• Closing Date: November 10, 2026
• Classification: Program Services 3 and Program Services 3E
• Salary: $2,935.39 to $3,850.29 /bi-weekly ($76,613 - $100,492 /year)

Arts, Culture and Status of Women (ACSW) leads programs and services that improve Albertans’ quality of life through support for creative industries, non-profits and community outreach.

The Public Service Commission (PSC) provides human resources services to the Government of Alberta. The Learning and Engagement (L&E) Branch in the PSC designs and delivers programming for the Alberta Public Service (APS) with the goal of helping the workforce achieve its goals.

Through engaging events, ACSW and the PSC strengthen the connection between the Alberta Public Service (APS) and the communities we serve.

Role Responsibilities

Can you bring structure and momentum to event planning that involves multiple stakeholders, changing priorities, and tight timelines? Are you skilled at coordinating events, navigating briefings, and managing logistics while keeping the client experience front and centre?

If so, we want you on our team.

Arts, Culture and Status of Women, alongside the Public Service Commission have opportunities for you to shape the public service and the province of Alberta through effective event management.

The Event Services Project Lead is a key enabler for events within and across the province of Alberta. In this role, you will:

• Lead events from start to finish: Develop workplans, coordinate timelines and plan resources to ensure a reliable line of sight across event initiatives.
• Bring people and plans together: Work with APS leaders, ministry representatives, corporate service teams and vendors to keep events moving from planning through delivery.
• Deliver seamless experiences: Oversee event setup and onsite operations, coordinate service providers, and troubleshoot issues to ensure events run smoothly.
• Navigate governance: Coordinate materials, logistics, and decisions through established approval processes, including matters involving senior leaders.
• Manage risks and changing priorities: Anticipate emerging issues, adjust plans, develop practical solutions, and elevate high-risk or sensitive matters when needed.
• Improve how events are delivered: Gather feedback, document lessons learned, and implement improvements to tools, processes, and service standards.

To be successful in this role, you need to:

• Be an exceptional organizer: You can manage interconnected timelines, approvals, logistics, and deliverables without losing sight of the details.
• Take ownership: You work independently, anticipate what is needed, and keep projects moving while knowing when to seek direction.
• Build strong working relationships: You can bring together people with different roles, priorities, and perspectives to achieve a shared outcome.
• Communicate strategically: You provide clear updates, ask the right questions, and adapt your approach for senior leaders, partners, vendors, and colleagues.
• Stay composed when plans change: You can assess emerging issues, identify workable options, and adapt quickly without losing sight of what matters.
• Focus on service excellence: You care about the experience of participants and stakeholders and consistently deliver work that is timely, professional, and dependable

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Systems Thinking: Considers inter-relationships and emerging trends to attain goals.
• Drive for Results: Actively sets goals and remains open to advice on reaching them.
• Creative Problem Solving: Is open to new ideas and breaks problems down to identify solutions.

Qualifications

Your cover letter and resume will be used to assess your qualifications, including your written communication skills and your attention to detail.

Ensure your cover letter meets all of the following criteria:

• Includes a professional salutation;
• Identifies the relevant job opportunity (i.e. Event Services Project Lead);
• Is concise, without spelling/grammatical errors;
• Clearly identifies the number of years of experience you have working in a public sector organization (e.g. federal/provincial/municipal government, school board, hospital, etc.); and
• Provides a clear and concise example of a time you used written communication to secure an important decision/approval from leadership.

Ensure your resume meets all of the following criteria:

• Includes the starting and ending month & year of each role;
• Is concise, without spelling/grammatical errors;
• Has a clear, consistent layout that demonstrates your attention to detail; and
• Provides information about each role using clear and concise bullet points.

Applications without a cover letter and resume that meet all of the above criteria will not be considered.

Note: Prior to selecting a shortlist of candidates for interviews, applicants may be requested to submit a short written assignment.

Minimum recruitment standard: University graduation and 2 years of progressively responsible related experience.

Equivalency: Related education or experience is considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education

Other requirements (i.e. “must haves” to be considered for the role):

• Experience leading events and/or stakeholder engagement in a public sector environment;
• Experience preparing clear, concise briefing materials to secure decisions from senior leadership;
• Knowledge of public sector policies, organizational structures and machinery of government decision-making.

Assets (i.e. “nice to haves”):

• Experience coordinating vendors or service providers and monitoring deliverables, timelines and service requirements;
• Experience planning high-profile events involving elected officials, senior executives or multiple ministries.

To be considered for this competition, you application must include a well-written cover letter and resume. Carefully review the Qualifications section to see the specific requirements for the cover letter and resume that are unique to this role.

This is a full-time permanent position working 7.25 hours per day / 36.25 hours per week, Monday through Friday.

This competition may be used to fill future vacancies at the same or lower levels across the Government of Alberta.

Final candidates will be required to undergo a criminal records check (CRC).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Positive workplace culture and work-life balance.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Cindy Zaiffdeen at [e-mail] .