Event Project Manager

Théâtre Paradoxe; Montreal; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Group insurance

Job summary

The Théâtre Paradoxe in Montreal seeks a versatile, detail‑oriented Events Coordinator to oversee coordination of events from client brief through wrap‑up.

Under the supervision of the assistant director, you will work with clients, vendors, and internal teams to translate needs into successful events, prepare proposals, and occasionally serve as venue manager during events. Evening/weekend work may be required.

Qualifications

• Degree in event management, administration, or related field.
• 3–5 years of experience in event coordination.
• Fluent in French and English.
• Strong interpersonal and customer service skills; proficient with Microsoft Office.
• Ability to manage multiple projects simultaneously.
• Excellent organizational skills and prioritization.
• Independent with high attention to detail.
• Interest in events, cultural, or nonprofit sectors.
• Valid work permit.

Responsibilities

• Coordinate event projects from start to wrap-up.
• Serve as liaison between clients, vendors, and theatre departments.
• Prepare service proposals and bids when needed.
• Occasionally act as venue manager during events.
• Oversee deadlines, budgets, and quality standards.
• Handle admin and financial follow-up for events.
• Support business development activities.
• Be available evenings or weekends for major events.

Skills

Multitasking

Customer service

Communication

Attention to detail

Independence

Education

Degree in event management or related field

Tools

Microsoft Office

Job description

Permanent Position | Full-time | 35 hours per week

Who are we?

The Théâtre Paradoxe is much more than just an event venue. The Théâtre Paradoxe, a heritage gem nestled in a former church in Montreal, combines architectural splendor with innovative staging. Environmentally responsible and socially committed, it offers a spectacular and emotionally charged setting for concerts, weddings, and exceptional events. A place that elevates every moment. It is a vibrant, creative, and socially engaged space where corporate events, culture, and social impact come together.

Beyond its location, Paradoxe stands out for its social mission: through the Groupe Paradoxe, we support young people every year as they embark on a path toward social and professional integration in the events industry. Working at Paradoxe means making a tangible contribution to this mission, while thriving in a stimulating, people-oriented, and constantly evolving environment.

We are looking for a versatile, detail-oriented, and resourceful person who enjoys coordinating multiple projects at once and collaborating with a wide range of stakeholders to deliver an exceptional customer experience.

Your Role

Under the supervision of the assistant director, you will be responsible for the overall coordination of events held at Théâtre Paradoxe.

You will serve as the primary point of contact for clients once a sale is finalized and will ensure that their needs are translated into successful events. You will coordinate with various internal and external stakeholders, monitor deadlines, and help deliver a customer experience that meets Théâtre Paradoxe’s standards.

You will also help support business development activities, particularly by preparing service proposals and bids. Depending on programming needs, you may also be asked to serve as a venue manager during certain events.

Main Responsibilities

Coordination and management of event projects

• Oversee events from confirmation through to the final wrap-up
• Plan and facilitate pre-production meetings
• Analyze client needs and propose tailored solutions
• Develop schedules, run-of-show plans, and operational documents
• Identify, plan, and coordinate the technical, logistical, and personnel requirements necessary for event execution
• Serve as the liaison between clients, vendors, and the theater’s various departments
• Ensure that deadlines, budgets, and quality standards are met

Sales Support and Customer Service

• Participate in venue tours with clients and partners
• Assist with the preparation of service proposals and bids
• Develop and maintain relationships with suppliers and partners
• Follow up with clients before, during, and after events
• Identify opportunities for upselling based on client needs
• Contribute to customer loyalty and the visibility of Théâtre Paradoxe

Field Operations and Management

• Be present at certain events to ensure they run smoothly
• Occasionally serve as a venue manager
• Oversee operations and serve as a point of contact for teams, vendors, and customers
• Conduct or verify event closings and review sales reports, inventory, deposits, coat check, box office, and other post-event documents
• Ensure compliance with the theater’s policies, procedures, and quality standards

Administration

• Handle administrative and financial follow-up related to events
• Monitor suppliers, contracts, and invoices
• Contribute to the continuous improvement of tools, processes, and work methods

Organizational Life

• Be available occasionally in the evenings or on weekends for major events
• Contribute to the organization’s social mission and outreach
• Work in a unique location in Montreal
• Contribute to a concrete and meaningful social mission
• Help organize a variety of events: corporate, cultural, community, and private
• Grow within a dynamic, multidisciplinary team

Qualifications

• Degree in event management, administration, or a related field
• At least 3 to 5 years of experience in event coordination
• Excellent command of French and English
• Excellent interpersonal and customer service skillsProficiency with Microsoft Office and collaborative tools
• Ability to manage multiple projects simultaneously
• Excellent organizational skills and ability to prioritize
• High degree of independence and attention to detail
• Interest in the events, cultural, or nonprofit sectors
• Valid work permit

Conditions

• Group insurance
• Primarily weekday daytime hours. Occasional evening and weekend work required depending on the event schedule
• Start date: December 2026 | January 2027

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