Event Planner

HUB International; Vaughan; On-site; CAD 59,000 - 72,000; Full time

Benefits offered by this job

Incentives and bonuses

RRSP matching

Flexible time off

Tuition reimbursement

License fees covered

Event and travel discounts

Job summary

Hub Financial, a division of HUB International, is seeking an Event Planner to organize, coordinate, and execute national events from concept to completion in Vaughan, Ontario. The role involves budgeting, vendor negotiations, and end-to-end logistics with emphasis on registration, communications, and on-site execution.

Ideal candidates bring post-secondary education from a community college, up to three years' related experience, strong communication, and robust project management skills.

Qualifications

• Post-secondary education from a credited community college.
• Up to three years of related event planning experience.
• Strong written and verbal communication abilities.
• Excellent attention to detail and problem-solving skills.
• Good time management and multitasking abilities.
• Proven teamwork and cross-functional collaboration.
• Strong project management and organizational skills.

Responsibilities

• Coordinate events from concept to completion, including budgets and timelines.
• Source venues, vendors, caterers, and AV providers and manage relationships.
• Oversee transportation, accommodations, and on-site staffing.
• Manage event registration and communications.
• Coordinate CE credits for national events within two weeks after the event.
• Assist with planning internal sales meetings and post-event reports.
• Evaluate event success through feedback and analysis.

Skills

Event planning

Communication

Time management

Teamwork

Project management

Attention to detail

Education

Post-secondary education at a community college

Job description

About Hub Financial

Hub Financial, a division of HUB International, is one of Canada’s largest independent Managing General Agencies (MGA). Specializing in life insurance, investments, and wealth management, we provide independent financial advisors with a wide range of products, resources, and tools to help their business succeed. Our services include access to top-tier insurance solutions, cutting-edge technology platforms, and operational support all designed to streamline business processes and improve client outcomes. At Hub Financial we empower independent advisors to grow their practices, enhance their client service, and deliver comprehensive financial solutions.

About The Role

The Event Planner is responsible for organizing, coordinating, and executing events from concept to completion. This includes managing budgets, selecting venues, negotiating with vendors, developing event timelines, and ensuring all logistics are in place to deliver a seamless and memorable experience for attendees.

What You’ll Do

• Collaborate with the Team to define event objectives, themes, and goals
• Develop detailed event plans, budgets, and timelines for National Events
• Source and manage vendors including venues, caterers, and AV providers
• Coordinate event logistics such as transportation, accommodations, and on-site staffing
• Manage event registration processes and communications
• Oversee setup, execution, and breakdown of events
• Travel for National Roadshows
• Co-ordinate, apply for and issue CE credits for all National events within two weeks following the event
• Assist with administrative tasks
• Evaluate event success through feedback and post-event reports
• Co-ordinate advisor X-Mas gifts, including sourcing, purchasing and sending
• Assist with planning internal sales meetings

What You’ll Need for Success

• Post‑secondary education obtained at a credited community college
• Up to three years’ related experience
• Demonstrated strong ability to communicate effectively (written and verbal)
• Strong attention to detail and strong problem‑solving skills
• Ability to work efficiently and effectively, utilizing good time management skills
• Demonstrated strong teamwork skills and experience collaborating with others
• Strong project management and organizational skills
• Excellent communication and negotiation abilities
• Ability to multitask and perform under pressure
• Creativity and attention to detail

What’s in it for you?

Your well‑being is our priority, and we back this up with a wealth of benefits:

• Competitive Compensation: Benefit from a pay structure that includes incentives, bonuses, and opportunities to increase your earnings.
• Work-Life Balance: Enjoy flexible work arrangements and generous time off to support your personal and professional life.
• Tailored Benefits: Access a personalized benefits package, including company‑matched RRSPs, designed to meet your unique needs.
• Career Growth and Support: Invest in your future with HUB! Take advantage of our sponsored training and development programs, tuition reimbursement opportunities, and coverage for professional license fees and membership dues—everything you need to support your growth and excel in your career.
• Exclusive Perks: Take advantage of discounts on events, travel, accommodations, and personal home & auto insurance.

Compensation

The expected salary for this position is 65,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid‑time‑off benefits, and eligible bonuses, and commissions for some positions.

Why Choose HUB?

When you choose HUB, you're choosing a competitive, exciting, and friendly work environment that strategically positions you for longevity and offers significant advancement, growth, and success opportunities.

About HUB International Headquartered in Chicago, Illinois

Hub International Limited is a leading full-service global insurance broker and financial services firm providing risk management, insurance, employee benefits, retirement and wealth management products and services. With more than 19,000 employees in offices located throughout North America, HUB’s vast network of specialists brings clarity to a changing world with tailored solutions and unrelenting advocacy, so clients are ready for tomorrow. We’re not just an insurance broker, we’re a team of passionate professionals dedicated to innovation, excellence, and empowering our clients and communities through personalized support and expertise.

Recruiting & Availability

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team [e-mail]. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Acknowledgement

Hi, we’re HUB. In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected. When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support. And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.

AI Disclosure

AI and Automation Notice HUB International uses limited AI and automation tools within our recruitment systems to enhance efficiency in the hiring process and in the candidate experience. These tools do not independently make hiring decisions or screen out candidates — all decisions are made through human review. HUB International is committed to creating an inclusive and accessible recruitment process for all candidates. If you require accommodations at any stage of the interview process, please let us know, and we will work with you to ensure a fair and equitable experience.

Department Marketing

Required Experience: 2-5 years of relevant experience

Required Travel: Up to 25%

Explore More

If you’re interested in learning how you can grow your career at HUB, visit our Careers Page to explore our opportunities.