Event Director (Contract), XGL Calgary

Jobgether; Calgary; On-site; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Contract term Oct 2026–May 2027

Potential renewal

Travel expenses covered

Lodging and per diem

Job summary

Jobgether, on behalf of a partner company, seeks an Event Director (Contract) based in Calgary, Canada. You will own the multi-day festival's operations and finances, coordinating production, sponsorship, venue, and sport stakeholders to deliver a world-class event.

This senior role oversees safety, permits, procurement, transportation, ticketing, and reporting, with a nine-month term from Oct 2026 to May 2027 and potential renewal.

Qualifications

• 10+ years of experience in managing sport/music multi-day festival events.
• Proven experience working with federations, music stakeholders, and broadcast production teams.
• Demonstrated ability to manage complex budgets exceeding $1 million.
• Excellent Excel skills and proficiency with event management tools.

Responsibilities

• Develop and execute the master event timeline with leadership and partners.
• Serve as the primary liaison for funding partners, sport organizations, and venue partners.
• Lead event security, medical services, emergency planning, and contingency planning.
• Oversee regional RFPs, supplier selection, procurement, and contracting.
• Partner with the Community Advisory Lead to develop volunteer programs and promotions.
• Coordinate event and broadcast production readiness with operations and venue teams.
• Develop transportation plans for spectators, athletes, VIPs, staff, and contractors.
• Manage relationships with international sport bodies in coordination with senior leadership.
• Establish financial reporting processes and provide updates to stakeholders.
• Oversee venue design, infrastructure, and course construction needs.
• Secure permits with municipal and safety authorities.
• Ensure spaces for teams, media, and fans are secured.
• Coordinate competition schedules and athlete services.
• Define broadcast venue requirements and lead regional RFPs for broadcast services.
• Ensure sponsor activations and VIP experiences are delivered per contract.
• Oversee ticketing, fan zones, and merchandise operations.
• Coordinate music staging and production in line with artist bookings.

Skills

Event management

Budget management

Stakeholder management

Leadership

Cross-functional leadership

RFPs

Contract management

Broadcast coordination

Safety planning

Excel skills

Tools

Event management software

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Event Director (Contract), XGL Calgary based in Canada.

As Event Director, you will take full operational and financial ownership of a major multi-day sport and music festival in Calgary.
You will serve as the senior on-the-ground leader, coordinating production, broadcast, sponsorship, community, venue, and sport stakeholders.
The role spans event planning, safety, permitting, procurement, infrastructure, transportation, ticketing, and financial management.
You’ll work closely with national and international sport organizations to ensure competition and athlete services meet global standards.
You will also oversee sponsor activations, VIP experiences, fan engagement, and commercial requirements.
This is a high-visibility opportunity requiring strong leadership, precision, and the ability to deliver under demanding timelines.
The engagement runs from October 2026 through May 2027, with the possibility of renewal.

Accountabilities

• Develop and execute the master event timeline in collaboration with internal leadership, the Operations Director, and sport and event partners.
• Serve as the primary liaison for funding partners, sport organizations, venue partners, and other key stakeholders.
• Lead event security, medical services, emergency preparedness, and contingency planning.
• Oversee regional RFPs, supplier selection, procurement, and contracting for event delivery services.
• Partner with the Community Advisory Lead to develop and execute volunteer programs and promotional opportunities.
• Coordinate event and broadcast production readiness with operational and venue teams.
• Develop transportation plans covering spectators, athletes, cross-country teams, VIPs, staff, contractors, and other stakeholders.
• Manage relationships with international sport governing bodies in coordination with senior event and sport leadership.
• Establish financial reporting processes and provide required updates to event stakeholders and funding partners.
• Oversee venue design, temporary infrastructure, course construction, and related site requirements.
• Secure municipal, health, safety, and road-closure permits in coordination with relevant stakeholders.
• Ensure appropriate event spaces are secured for teams, athletes, broadcast crews, contractors, media, and fans.
• Coordinate competition schedules, field‑of‑play requirements, and athlete and team services.
• Determine broadcast venue requirements and lead regional RFP processes for broadcast production services.
• Ensure sponsor activations, signage, VIP hospitality, and other contractual rights are delivered as agreed.
• Oversee ticketing operations, fan zones, merchandising, and crowd‑flow management.
• Procure music staging and production requirements in coordination with artist booking activities.
• Define the overall venue look and feel and ensure the event brand presence is effectively executed.
• Manage the event operating budget and provide regular financial reporting and updates.
• Recruit, lead, and mentor contract coordinators supporting event delivery.

Requirements

• 10+ years of experience managing sport and/or music multi-day festival events.
• Proven experience working directly with international or national sports federations, music stakeholders, and broadcast production teams.
• Demonstrated experience managing complex event budgets exceeding $1 million.
• Expert proficiency with event management software; strong Excel skills are an asset.
• Strong ability to lead cross‑functional teams while working under tight deadlines and maintaining exceptional attention to detail.
• Demonstrated ability to coordinate numerous stakeholders and workstreams within a complex live‑event environment.
• Comfortable serving as the senior on‑the‑ground leader for a high‑profile, multi‑stakeholder event.
• Strong operational, financial, organizational, communication, and problem‑solving skills.
• Ability to make effective decisions in fast‑paced environments where safety, timing, quality, and stakeholder expectations are critical.

Benefits

• Full‑time equivalent contract commitment from October 1, 2026 through May 31, 2027, approximately 9 months.
• Option for contract renewal.
• Flat contract fee paid in monthly installments.
• All event‑related travel expenses covered.
• Lodging and per diem expenses covered for event‑related travel.
• Opportunity to lead a high‑profile, multi‑day international sport and music event.
• Calgary‑based engagement with significant stakeholder and event leadership responsibility.