Event Coordinator – Rockies, AB

Cantrav Services inc.; Canmore; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Benefit package

Job summary

Cantrav Services inc. in Canmore, Canada, seeks an organized Event Coordinator to support Program Operations and Event Production teams.

You will assist with planning, logistics, supplier coordination, and program materials, working closely with Program Managers and other departments to ensure seamless delivery. This role is ideal for a hands-on team player who thrives in a dynamic environment, handles multiple priorities, travels to sites, and occasionally works evenings or weekends; the

Qualifications

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities and adapt to changing circumstances.
• Detail-oriented with strong problem-solving capabilities.
• Comfortable working independently and as part of a collaborative team.
• Proficient with Microsoft Office, including Excel, Word, Outlook, and PowerPoint and AI tools.
• Experience in events, hospitality, tourism, travel, or project coordination is considered an asset.
• Knowledge of Quebec (Montreal and Quebec City) is an asset.

Responsibilities

• Support Program Managers and Event Managers with the planning, coordination, and execution of client programs.
• Coordinate program logistics, including transportation, accommodations, dining, activities, social event design/installation and entertainment booking and management.
• Liaise with suppliers and partners to obtain information, confirm services, and manage program deliverables.
• Prepare and maintain operational documents including manifests, schedules, service orders & BEOs, and program materials.
• Provide administrative support for ongoing projects and day-to-day operations.
• Assist with proposal preparation, research, and other business development initiatives as required.

Skills

Organizational skills

Time management

Verbal and written communication

Multitasking

Detail-oriented

Independent & collaborative

MS Office & AI tools

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

AI tools

Job description

Cantrav is seeking an organized, adaptable, and highly motivated Event Coordinator to support both our Program Operations and Event Production teams.

This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their day, and is willing to jump in wherever needed to help the team succeed. The Program Coordinator provides logistical, administrative, supplier, and operational support while working closely with Program Managers and other departments to ensure programs are delivered seamlessly.

We're looking for a team player with a positive attitude, strong attention to detail, and a "yes, can-do" approach to problem-solving.

RESPONSIBILITIES:

• Support Program Managers and Event Managers with the planning, coordination, and execution of client programs.
• Coordinate program logistics, including transportation, accommodations, dining, activities, social event design/installation and entertainment booking and management.
• Liaise with suppliers and partners to obtain information, confirm services, and manage program deliverables.
• Prepare and maintain operational documents including manifests, schedules, service orders & BEOs, and program materials.
• Provide administrative support for ongoing projects and day-to-day operations.
• Assist with proposal preparation, research, and other business development initiatives as required.

WHAT YOU'LL NEED:

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities and adapt to changing circumstances.
• Detail-oriented with strong problem-solving capabilities.
• Comfortable working independently and as part of a collaborative team.
• Proficient with Microsoft Office, including Excel, Word, Outlook, and PowerPoint and AI tools.
• Experience in events, hospitality, tourism, travel, or project coordination is considered an asset.
• Knowledge of Quebec (Montreal and Quebec City) is an asset.
• Valid Class 5 driver's license required, with the ability to travel to program sites, venues, and supplier locations as needed.
• Willingness to work flexible hours, including occasional evenings and weekends.
• Ability to perform light lifting and assist with event setup when required.
• Ability to stand, walk, and move throughout event venues for extended periods.

Qualified candidates can expect a salary range of $55,000 - $65,000 per year.

• This role entitles the candidate to coverage under Cantrav's benefit package.