Event Coordinator

Royal College of Physicians and Surgeons of Canada; Ottawa; Hybrid; CAD 51,000 - 64,000; Full time

Job summary

The Royal College of Physicians and Surgeons of Canada seeks an Event Coordinator responsible for planning and executing various events. This role involves coordinating logistics, managing client relationships, and ensuring the successful delivery of events. The ideal candidate will bring a college diploma in event planning, relevant experience, and strong communication skills, with opportunities for hybrid work.

Qualifications

• At least 3 years of directly related experience.
• Working towards or completion of Certified Meeting Professional (CMP) designation is an asset.
• Proficiency in computer software relevant to event planning.

Responsibilities

• Coordinating logistics with internal and external suppliers to produce and support events.
• Evaluating events and recommending continuous improvement.
• Building and maintaining relationships with clients to ensure their requirements are met.

Skills

Bilingualism

Event Planning

Negotiation

Education

College diploma in Meetings and Events planning

Job description

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Job Title:

Event Coordinator

EMHS

Permanent

Detailed Description

Today, the Royal College has over 55,000 members and the vision remains to advance the learning for specialist physicians to deliver the best health care for all. The Royal College partners and collaborates to lead the evolution of specialty medical education and standards; support specialist physicians, learners and teams to continuously improve; and advocate for excellence in specialty medicine by supporting innovation, well-being, equity and person-centered care. We are a national, nonprofit organization established in 1929 by a special Act of Parliament to oversee the medical education of specialists in Canada.

Reporting to the Manager, EMHS, the incumbent is responsible for coordinating the logistics of events taking place in Royal College facilities, in other facilities offsite in Ottawa and across Canada, whether in person, virtual or hybrid, and for providing advice and guidance to clients to ensure the successful production and support of events and optimal use of Royal College meeting space.

Under the direction of the Team Lead, Conference Management, the incumbent leads, coordinates, and implements various conference planning activities to support the delivery of Royal College conferences taking place in Royal College facilities, in other facilities offsite in Ottawa and across Canada, whether in person, virtual or hybrid.

Here’s an insight into your typical day to day:

• Coordinates logistics with internal and external suppliers to produce and support events to EMHS/Royal College standards. This includes:
• Researches options, develops and coordinates Requests for Proposal, recommends or selects suppliers including venues, and negotiates contracts
• Processes all event details in USI (Momentus Technologies) software and implements all logistics (e.g., meeting room setup, food & beverage, equipment or furniture rentals)
• Evaluates events and makes recommendations for continuous improvement
• Researches, recommends, implements and communicates standards, guidelines and best practices
• Builds and maintains relationships with clients to ensure all requirements are understood and met, and clients feel supported.
• Coordinates and implements arrangements for conferences including but not limited to food and beverage, technology, travel and accommodation, shipment and materials management, destination management company (DMC) services (e.g., entertainment, floral/décor arrangements, shuttle transportation), registration, exhibits and sponsorship, evaluations, etc. as per requirements of Royal College conferences.
  
  

Does this sound like you?

• Level of education, training, and experience equivalent to a College diploma in Meetings and Events planning or related field.
• At least 3 years’ of directly related experience.
• Working towards or completion of Certified Meeting Professional (CMP) designation is an asset.
• Ability to travel to conference sites in Ottawa and across Canada, typically one per year.
• Proficiency in the operation of broad-based computer software and ability to adapt to changing technologies.
• Bilingualism is an asset.
  
  

How to get noticed?

Please apply through our UKG recruitment platform with your résumé, covering letter and salary expectations by July 11, 2025.

The Royal College invites applications from all qualified applicants. The Royal College is strongly committed to employment equity and diversity in the workplace and encourages applications from Black, racialized/visible minorities, Indigenous/Aboriginal people, women, persons with disabilities, and 2SLGBTQIA+ persons.

We sincerely thank all applicants for their interest; however, we will only contact those under consideration. An eligibility list may be established for similar positions of various tenures. The list will be retained for a maximum period of 18 months.

The Royal College supports a hybrid work environment which includes a combination of working both onsite in Ottawa and from home.

The Royal College will provide support in its recruitment processes to applicants with disabilities, including accommodation that considers an applicant’s accessibility needs. If you require accommodations during the interview process, please contact [e-mail]

Please note that the job advertisement will no longer be available once the position has closed.

Annual Salary

Band 4 - Salary ranges from $51,106.00 to $63,933.00

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitals and Health Care

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