Estimator/Contract Administrator

Forest Contractors Ltd; Vaughan; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading construction company in the Greater Toronto Area is seeking a full-time Estimator/Contract Administrator. The role involves estimating project costs and managing the bidding process with a focus on quality and detail. Ideal candidates should have a solid background in construction management and strong analytical skills, alongside competitive salary and growth opportunities.

Benefits

Competitive salary with performance-based bonus

Medical, dental, and vision benefits

Registered retirement savings plan (RRSP) with employer matching

Career development opportunities

Strong company culture and work-life balance

On-site gym

Qualifications

• 3+ years of relevant experience in estimating in the construction industry.
• Experience with Road projects and infrastructure projects preferred.
• Proficiency with various estimating software is an asset.

Responsibilities

• Estimating costs for construction projects based on bids and specifications.
• Gathering quotes from subcontractors and suppliers for bids.
• Project managing contracted projects, including cost tracking and client communication.

Skills

Project coordination

Effective communication

Analytical and planning skills

Time management

Problem-solving

Organizational skills

Education

University Degree or College Diploma in Engineering or Construction Management

Tools

Bid2Win (B2W)

CostX

HeavyBid

Timberline

MicroStation

Microsoft Project

Job description

Estimator/Contract Administrator

Awarded one of Canada’s Best Managed companies, The Forest Group is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area. Focused on asphalt paving, concrete, landscape construction and other exterior construction, Forest has provided quality solutions for over 20 years.

We are currently looking for a full time Estimator/Contract Administrator to join our growing team!

Our ideal hire would have an in-depth understanding of construction management procedures and experience in planning, scheduling, and assessing project specific needs such as materials, licenses, permits, and equipment. We are looking for a motivated self starter, who works well within a team or independently.

As an Estimator/Contract Administrator, you will be responsible for:

• Estimating cost of materials, labour and equipment for construction projects based on contract bids, quotations, schematic drawings and specifications.
• Accurately interpreting detailed technical specifications for bid documents.
• Full quantity take-offs, ensuring timely and accurate estimates, proposals and bid documents.
• Adhering to the tendering process and setting up cost monitoring reporting systems and procedures.
• Generating Requests for Information (RFIs) to the Client/Engineer of Record on scope elements related to construction package. Lead the response and closure of associated RFI’s.
• Gathering quotes from various subcontractors and suppliers and implementing them into bids.
• Collaboratively completing the full-cycle bid process.
• Serving as the primary point of contact to clients during the entire bidding process.
• Understanding the labour variances between project types and apply appropriate corrective factors.
• Assembling all elements of an estimate including a lead sheet to summarize all the elements.
• Debriefing with the Chief Estimator after award of contract/job to discuss quoted material.
• Participating in presentation of estimates/proposals to senior management.
• Preparing change orders as required.
• Ensuring compliance with all client requirements, processes, and metrics.
• Communicating all customer requests and needs to appropriate team members.
• Participating in project development activities including scope definition and clarification, pre-construction planning, control estimate development.
• Follow awarded contracts, estimate extra work and change orders
• Negotiate and award contracts
• Prepare cost and expenditure statements and forecasts at regular intervals for the duration of a project
• Contract administer the projects, including preparation of contracts and purchase orders, tracking project costs, attending site meetings, ordering materials, client invoicing, dispute resolution, and other related project management tasks.
• Project manage your won projects.
• During project construction, liaise, consult and communicate with Site Supervisors for cost maintenance and future pricing; provide pricing and cost assistance for requested potential changes in scope.
• Other duties will be assigned as required

Qualified candidates will possess:

• 3+ years of relevant experience in estimating in the construction industry preferably in Road projects and infrastructure projects.
• A University Degree or College Diploma in Engineering or Construction Management or a combination of education and industry experience
• Experience using Bid2Win (B2W) estimation software is considered an asset
• Knowledge of and experience using CostX is considered an asset
• Proficiency with HeavyBid software is considered an asset
• Previous experience with quantity takeoff and estimating experience using HeavyBid, Timberline, Chief Estimator or MC2 Software, Hard Bid, AutoCAD, MicroStation.
• Experience in P3 procurement processes is an asset
• Experience with Microsoft Project
• Strong computer skills and an enthusiasm for innovation
• A proven track record of project coordination and team collaboration
• Ability to adapt to changing market conditions
• Effective communication skills
• Excellent analytical and planning skills
• Excellent time management skills
• Effective problem-solving skills
• Strong organizational skills and high attention to detail
• Ability to multitask and prioritize various tasks with conflict deadlines.

Why join The Forest Group?

• We offer a competitive salary with the potential for a performance-based bonus.
• We provide a competitive benefits package including but not limited to; medical, dental, vision, and additional benefits (i.e massage, physiotherapy, etc.).
• We offer a registered retirement savings plan (RRSP) with employer matching.
• Opportunity for significant career development due to continual growth.
• A strong company culture and work life balance.
• An on-site gym.

The Forest Group is an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.

Only candidates authorized to work in the province and country where this position is located will be considered.