Contract Administrator

Hubstaff blog; Toronto; Remote; CAD 60,000 - 80,000; Full time

Job summary

A dynamic digital transformation company is looking for a candidate to manage government procurement, focusing on vendor pre-qualification and RFP analysis. This role demands strong analytical skills and administrative rigor, with opportunities for professional growth in a collaborative environment. The successful candidate will be part of a team dedicated to enhancing operational efficiency through technology.

Benefits

Professional development opportunities

Dynamic team environment

Inclusive workplace culture

Qualifications

• 2–4 years in government procurement or RFP management
• Proven experience managing multiple RFP responses
• Familiarity with procurement portals required

Responsibilities

• Identifying and tracking contract opportunities
• Reviewing RFPs and assembling proposal templates
• Ensuring compliance and managing documentation

Skills

Analytical skills

Vendor Management

Administrative rigor

Problem-Solving

Detail-oriented

Education

Bachelor’s degree in Business Administration

Degree in Supply Chain Management

Degree in Project Management

Tools

MS Office

Airtable

SharePoint

Asana

Job description

Foreign Venture Group (FVG) is a digital transformation company that helps companies scale quickly & cost effectively by leveraging technology and talent. Our expertise spans marketing, technology, and operational strategies that help businesses grow and scale efficiently. We are committed to fostering a collaborative and growth-oriented work environment for all employees.

Job Overview:

The successful candidate will identify and qualify general-contracting opportunities in Canada and internationally, initially focusing on Government-funded Training and employment, Indigenous & BIPOC Supplier Programs, and Facilities and maintenance Services while maintaining the flexibility to pursue additional sectors and geographies as FVG’s global footprint expands. The candidate will also manage vendor pre-qualification and documentation, ensuring timely, fully compliant RFP submissions.

Key Responsibilities

• Opportunity Identification & Tracking
• Monitor federal, provincial, and municipal procurement portals.
• Maintain an opportunity pipeline with submission deadlines, estimated contract values, and win-probability estimates.
• Develop and maintain a vendor evaluation matrix.
• Solicit, collect, and validate vendor documents; track expiry/renewal dates in a centralized repository (e.g., Airtable, SharePoint).
• Score and rank vendors to support rapid “GC” bids and bundled‐services proposals.
• RFP Analysis & Proposal Support
• Review RFPs/solicitation documents to identify key requirements, eligibility, and evaluation criteria.
• Assemble modular proposal templates (pricing sheets, KPIs, escalation protocols) tailored to each vertical.
• Partnership & Stakeholder Coordination
• Identify and engage Indigenous, Black, and other BIPOC-owned organizations for co-applicant or sub-contracting partnerships.
• Liaise with nonprofit or community partners for government-grant applications.
• Facilitate vendor kickoff meetings, ensuring clarity on deliverables, reporting, and quality-control processes.
• Compliance & Documentation Management
• Ensure all contracts and sub-contracts include appropriate insurance certificates, WCB/WSIB letters, NDAs, and other legal requirements.
• Maintain a document control system for quick audit and renewal cycle management.
• Track and report on submission status, award notifications, and contract renewals.
• Generate weekly/monthly dashboards on pipeline health, vendor compliance status, and proposal win rates.
• Recommend process improvements—tools, workflows, or templates to accelerate response times and improve win probability.

Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, Project Management, or related field.
• 2–4 years of experience in government procurement, RFP management, or vendor pre-qualification (ideally within training programs, diversity procurement, or facilities services). Proven track record of managing multiple RFP responses simultaneously and meeting tight deadlines.
• Familiarity with procurement portals
• Proficiency in MS Office (Word, Excel, PowerPoint) and/or proposals management tools (Airtable, SharePoint, Asana).
• Comfortable building evaluation matrices and basic dashboards.
• Strong logical reasoning and administrative rigor.
• Detail-oriented with a high degree of follow-through.
• Ability to liaise with diverse stakeholders (legal, finance, community partners).

Must Have:

• Technology Focus: A proactive approach to using technology as a primary tool for improving workflows and managing grants efficiently.
• Promptness and Responsiveness: Ability to quickly adapt to changing project scopes and deadlines while maintaining a positive attitude and work ethic.
• Problem-Solving: Strong analytical skills and a strategic mindset to identify challenges and develop workable solutions efficiently.
• Familiarity with Indigenous certification bodies (CCAB, CAMSC).
• Prior experience in facilities maintenance contracting (janitorial, landscaping, snow removal).
• Understanding of outcome-based training program design and reporting.
• Remote working environment
• Opportunity to work with a dynamic and passionate team.
• Professional development and growth opportunities.
• An inclusive and collaborative workplace culture.