Estimating Coordinator

03101 GIP Construction & Materials; Markham, Headquarters; On-site; CAD 58,000 - 65,000; Full time

Benefits offered by this job

Annual bonus

Benefits program

Retirement savings

Career growth

Job summary

Green Infrastructure Partners (GIP) is seeking a Pre-Construction Coordinator to support Estimating and Operations across Ontario. The role focuses on tender preparation, coordination of bid documents, and coordinating with bonding/insurance providers.

Key responsibilities include organizing tender materials, converting bid items to Excel, and ensuring accuracy before tender closes. A strong background in construction bidding systems and APMP/Shipley practices is preferred.

Qualifications

• Post-secondary education or professional equivalent experiences.
• Experience supporting proposal development using APMP/Shipley methodologies in a bid team.
• Capable of reading and interpreting tender document requirements.
• Proficient in reviewing and interpreting tender requirements.
• Knowledge of bidding systems is an asset.

Responsibilities

• Order and print tender documents, upload tenders to the internal shared drive, and prepare printed copies.
• Coordinate and assist with Bonding/Insurance forms with estimators and bonding company.
• Convert bid items into Excel for upload into InEight Estimate.
• Organize and log bid inquiries and addenda; maintain tender lists.
• Prepare tenders for submission including signatures, org charts, resumes, and reports.
• Assist with pre-qualifications, expressions of interest, and RFPs.
• Collaborate with Contracts Manager on notices of project.

Skills

APMP/Shipley experience

Tender document interpretation

Bid coordination

Communication & teamwork

Education

Post-secondary education

Tools

RAqs

Bids & Tenders

Biddingo

MERX

Metrolinx

Bonfire

Ariba

Job description

Come help build the future, where our work makes the world work! Reporting to the Pre-Construction Manager, the Pre-Construction Coordinator will be responsible for supporting the Estimating and Operations teams in the successful preparation of competitive bids on various construction projects across the province of Ontario.

PRIMARY SCOPE OF ROLE

• Order and print tender documents, upload tenders to the internal shared drive and execute printed copies.
• Coordinate and assist with the Bonding/Insurance request forms with the estimators and Bonding company.
• Convert Bid items into Excel to allow for easy upload it into InEight Estimate program.
• Organize, log, distribute and save bid inquiries and addenda.
• Maintain Tender list and Hard Dollar files with changes as required.
• Prepare tenders for submission including but not limited to: coordination of signatures, org charts, resumes, project experience, bonding, CAD reports, WSIB certificates, etc.
• Facilitate dry-runs with the estimator prior to Tender closing to ensure all information is accurate.
• Write Tender pricing by hand or entering unit prices via Bids & Tenders for non-MTO tenders.
• Submission of MTO tenders on RAQS/MERX, including submission of TRF’s, Summary Bid Submission Forms, and Itemized Bid Forms.
• Distribute the tender results internally and to the bonding company.
• Order WSIB certificates and CVOR upon expiry, file electronically, and distribute.
• Preparation, coding, processing, distribution, tracking, and filing of subcontracts and related documents.
• Process Contracts on awarded Tenders.
• Update project & insurance tracking spreadsheets.
• Collaborate with Contracts Manager for the Notice of Project.
• Prepare and update resumes of key personnel.
• Assist with pre-qualifications, expression of interests’ and RFP’s.
• Other duties as assigned.

POSITION REQUIREMENTS

• Post-secondary education or professional equivalent experiences.
• Knowledge of the following bidding systems: RAqs, Bids & Tenders, Biddingo, MERX, Metrolinx, Bonfire, Ariba is an asset.
• Strong computer skills – working knowledge of Microsoft Software including: Teams, Outlook, Word (specifically formatting) and Excel.
• Experience supporting proposal development using APMP best practices or Shipley methodology, including color team reviews, compliance matrix development, and strategic bid coordination.
• Capable of reading and understanding Tender document requirements.
• Proficient in reviewing and interpreting the requirements outlined in tender documents.
• Outcome focused, critical thinker with the ability to analyze and visualize to ensure continuous improvement across our business.
• Ability to connect and interact with people to seek different perspectives.

WHAT WE OFFER

• Expected Base Salary: $58 000 – $65,000 per year. The actual base salary will depend on several factors including experience, qualifications, internal equity, work location and market expectations.
• Annual performance-based bonus.
• Comprehensive group benefits program.
• Retirement savings program.
• Career growth and advancement opportunities.

Disclaimers

Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.

Vacancy Status: This posting is for an existing job vacancy. GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees. We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives. We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

Our People At Green Infrastructure Partners (GIP)

Our people are among the best. Our most valuable asset is our people – comprising our employees, customers, and the public. Nothing is more important than our people coming to work happy and leaving safely. GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality.

Our Work

The work we do impacts lives. It impacts our schools and neighbourhoods, shaping our communities and cities. We are one of Canada’s largest and fastest-growing construction companies. Every day, our people design, deliver, and maintain infrastructure for Canada’s rapidly growing cities. From demolition, shoring, and foundations to excavation, remediation, structures, paving, and the production of materials, we have the unique ability to self-perform all project scopes without reliance on subcontractors. The work we do at GIP today will carry us into a better, greener, and safer tomorrow.

Our Culture

We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences. Sustainability is part of our DNA. We focus on recycling and reusing materials by repurposing old roads and reengineering them into new ones, thereby keeping tons of used materials out of our landfills. As we look to the future, we need creative, ambitious, and innovative professionals who can help us to build the world of tomorrow, today. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you!