Accounts Payable Coordinator

03001 GIP - GFLI; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Annual performance-based bonus

Comprehensive group benefits

Retirement savings program

Career growth opportunities

Job summary

Green Infrastructure Partners Inc. (GIP) in Toronto, ON is seeking an Accounts Payable Coordinator to support financial administration for large infrastructure projects.

You will process vendor invoices, maintain records, and assist with cost controls to ensure timely payments to subcontractors and suppliers under contract terms. The role requires a diploma/degree in accounting or related field, 1–2 years AP experience, proficiency in Excel and ERP systems, and strong attention to detail.

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• 1–2 years of accounts payable, accounting, finance, or administrative experience.
• Experience within construction, engineering, infrastructure, or project-based environments is considered an asset.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Familiarity with ERP systems.
• Experience with JD Edwards is an asset.
• Basic understanding of accounting principles and invoice processing procedures.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced project environment.
• Strong communication and interpersonal skills.
• Team-oriented with a proactive approach to problem-solving.
• Understanding of purchase orders, subcontract agreements, progress billing, and holdback requirements.
• Knowledge of construction industry payment processes and project cost controls.

Responsibilities

• Review, verify, and process vendor and subcontractor invoices.
• Match invoices to purchase orders, contracts, receiving documents, and approval workflows.
• Prepare payment batches and assist with EFT and cheque runs.
• Monitor invoice status and resolve discrepancies in a timely manner.
• Support project teams with tracking commitments, accruals, and invoice processing.
• Assist in maintaining project cost reports and payment registers.
• Reconcile supplier statements and investigate outstanding balances.
• Support month-end and year-end closing activities.
• Maintain documentation to support project audits and compliance requirements.
• Respond to supplier inquiries regarding payment status and invoice requirements.
• Assist with onboarding new vendors and maintaining accurate vendor master records.
• Ensure compliance with contractual payment terms and statutory requirements.
• Maintain organized electronic and hard-copy financial records.
• Ensure compliance with company financial policies and internal controls.
• Monitor holdbacks, retention amounts, and release schedules in accordance with contract requirements.
• Assist in preparing reports for management and project stakeholders.

Skills

Accounts payable

Microsoft Excel

ERP systems

Attention to detail

Education

Diploma or degree in Accounting/Finance/Business Administration

Tools

JD Edwards

Excel advanced functions

Job description

Accounts Payable Coordinator Toronto, ON

Reporting to the Commercial Manager, the Accounts Payable (AP) Coordinator supports the financial administration of large-scale infrastructure, construction, transit, and civil engineering projects. The role is responsible for processing vendor invoices, maintaining accurate financial records, supporting project cost controls, and ensuring timely payments to subcontractors, suppliers, and consultants in accordance with contract requirements and company policies.

KEY RESPONSIBILITIES:

• Review, verify, and process vendor and subcontractor invoices.
• Match invoices to purchase orders, contracts, receiving documents, and approval workflows.
• Prepare payment batches and assist with electronic fund transfers (EFT) and cheque runs.
• Monitor invoice status and resolve discrepancies in a timely manner.
• Support project teams with tracking commitments, accruals, and invoice processing.
• Assist in maintaining project cost reports and payment registers.
• Reconcile supplier statements and investigate outstanding balances.
• Support month-end and year-end closing activities.
• Maintain documentation to support project audits and compliance requirements.
• Respond to supplier inquiries regarding payment status and invoice requirements.
• Assist with onboarding new vendors and maintaining accurate vendor master records.
• Ensure compliance with contractual payment terms and statutory requirements.
• Maintain organized electronic and hard-copy financial records.
• Ensure compliance with company financial policies and internal controls.
• Monitor holdbacks, retention amounts, and release schedules in accordance with contract requirements.
• Assist in preparing reports for management and project stakeholders.

POSITION REQUIREMENTS:

• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• 1-2 years of accounts payable, accounting, finance, or administrative experience.
• Experience within construction, engineering, infrastructure, or project-based environments is considered an asset.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Familiarity with ERP systems.
• Experience with JD Edwards is an asset.
• Basic understanding of accounting principles and invoice processing procedures.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced project environment.
• Strong communication and interpersonal skills.
• Team-oriented with a proactive approach to problem-solving.
• Understanding of purchase orders, subcontract agreements, progress billing, and holdback requirements.
• Knowledge of construction industry payment processes and project cost controls.

WHAT WE OFFER:

• Expected Base Salary: $60,000-$80,000 per year. The actual base salary will depend on several factors including experience, qualifications, internal equity, work location and market expectations.
• Annual performance-based bonus.
• Comprehensive group benefits program.
• Retirement savings program.
• Career growth and advancement opportunities.

Disclaimers Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.

Vacancy Status: This posting is for an existing job vacancy. GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees. We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives. We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

Our People At Green Infrastructure Partners (GIP), our people are among the best. Our most valuable asset is our people – comprising our employees, customers, and the public. Nothing is more important than our people coming to work happy and leaving safely. GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality.

Our Work

The work we do impacts lives. It impacts our schools and neighbourhoods, shaping our communities and cities. We are one of Canada’s largest and fastest-growing construction companies. Every day, our people design, deliver, and maintain infrastructure for Canada’s rapidly growing cities. From demolition, shoring, and foundations to excavation, remediation, structures, paving, and the production of materials, we have the unique ability to self-perform all project scopes without reliance on subcontractors. The work we do at GIP today will carry us into a better, greener, and safer tomorrow.

Our Culture

We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences. Sustainability is part of our DNA. We focus on recycling and reusing materials by repurposing old roads and reengineering them into new ones, thereby keeping tons of used materials out of our landfills. As we look to the future, we need creative, ambitious, and innovative professionals who can help us to build the world of tomorrow, today. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you!