Estimating Administrator: Tender Prep & Doc Control

Black & McDonald Limited; Edmonton; On-site; CAD 42,000 - 62,000; Full time

Job summary

Black & McDonald Limited is seeking an Estimating Administrator to join our Alberta team. Reporting to the Lead Estimator, you will manage RFQs, maintain documentation, and ensure timely communication with clients and subcontractors to enable accurate and competitive bids.

The role requires coordinating file management, distributing information to teammates, and ensuring addendums are posted and communicated.

Qualifications

• Minimum 2 years’ experience in an administrative role.
• Post-secondary education in Business Administration, Construction Management, Office Administration, or a related field.
• Equivalent experience in estimating, or construction office environment may be considered in place of formal education.

Responsibilities

• Manage tender documentation, including downloading, filing, maintaining, and distributing documents to internal and external stakeholders.
• Track and manage RFQs, prequalification opportunities, estimate checklists, and estimating workflows.
• Coordinate the preparation, submission, and monitoring of prequalification packages and RFP responses.
• Review drawings, specifications, and project scopes; assist with estimator assignments and opportunity tracking.
• Maintain communication with clients, subcontractors, suppliers, and internal stakeholders.
• Ensure compliance with tender requirements, submission deadlines, and procurement protocols.
• Coordinate bid submission packages, including bonding, insurance, approvals, signatures, and supporting documentation.
• Support the estimating team by maintaining current, complete, and accessible bid documents.
• Prepare professional proposals, submission documents, and related correspondence.
• Maintain client and contact databases and support business development activities by identifying new opportunities.
• Provide regular status updates on active opportunities and estimating activities.
• Perform other administrative duties as assigned

Skills

Change Orientation

Communicates Effectively

Continuous Learning

Customer Focus

Holds Self and Others Accountable

Problem Solving and Innovation

Teamwork and Collaboration

Values and Respects Others

Education

Post-secondary education in Business Administration, Construction Management, Office Administration, or related field

Equivalent experience in estimating or construction office environment

Tools

MS Office

Construction platforms

Job description

Black & McDonald Limited is seeking an Estimating Administrator to join our Alberta team. Reporting to the Lead Estimator, you will manage RFQs, maintain documentation, and ensure timely communication with clients and subcontractors to enable accurate and competitive bids.

The role requires coordinating file management, distributing information to teammates, and ensuring addendums are posted and communicated.