Equipment Yard Coordinator (Sales & Rentals)

Williams Machinery; Surrey; On-site; CAD 60,000 - 80,000; Full time

Job summary

Join a leading company recognized as one of BC's Top Employers as a Sales and Rentals Equipment Coordinator. In this hands-on role, you will ensure smooth yard operations, verify equipment conditions, and provide exceptional customer service. This position offers a competitive salary, benefits, and a supportive work environment focused on teamwork and trust.

Benefits

Paid vacation

Medical and dental benefits

RRSP matching plan

Qualifications

• Experience in organizing equipment preferred, operating equipment is an asset.
• Positive attitude with a strong work ethic.
• Able to work independently and in a team setting.

Responsibilities

• Manage yard operations and ensure customer service excellence.
• Process and inspect equipment according to established procedures.
• Maintain cleanliness and organization of equipment storage areas.

Skills

Customer service

Organization

Attention to detail

Education

2-3 years of experience in an industrial environment

Job description

Are you ready to join a team recognized as a Platinum Certified Canada’s Best Managed Company and one of BC’s Top Employers? As part of Wesgroup Equipment, a trusted leader for over 100 years, Williams Machinery has been selling, renting, and servicing equipment across British Columbia, while providing essential safety training for effective machinery operation. We offer a diverse range of equipment for industries like warehousing, construction, milling and more. Join our team of People-Focused Problem Solvers and build a career where your contributions truly make a difference!

As a Sales and Rentals Equipment Coordinator, you’ll be the go-to person for ensuring smooth yard operations—helping customers, managing equipment logistics, and keeping everything organized. You’ll play a key role in receiving, inspecting, and preparing machinery while delivering top-notch customer service. If you thrive in a hands-on environment and enjoy working around heavy equipment, this is the perfect opportunity to grow your career!

Key Responsibilities:

• Receive equipment, verifying quantity and quality against supporting documentation.
• Process equipment according to established procedures, affix bar codes as needed, and track locations using the ERP system.
• Inspect all incoming and outgoing rental equipment for condition and completeness, documenting with inspection logs and photos.
• Ensure all incoming customer equipment is properly tagged and verified, confirming all attachments are present and returned.
• Prepare equipment for shipment to customers ensuring it is washed, presentable, and functioning properly.
• Complete documentation such as bills of lading and transportation logs for all incoming and outgoing equipment.
• Initiate overage, shortage, damage processes with the sales coordinators.
• Stage all sales machinery, rental equipment, and customer equipment to the shop queue area.
• Maintains cleanliness and organization of the equipment storage areas, ensuring proper storage and timely housekeeping.
• Coordinate and participate in machinery and attachments stock counts (minimum of once per year), and complete stock verification for the sales coordinators.
• Support the location’s rental coordinator in other functions (i.e. vacation coverage).
• Other related duties as assigned.

Knowledge, Skills and Abilities:

• Good customer service skills.
• Strong organizational skills to manage and track high-value equipment.
• Excellent attention to detail when working with machinery and attachments.
• Able to work well both independently and as part of a team.
• Reliable and responsible when handling customer and company assets.
• Eager to learn and take on new responsibilities.
• Positive, go-getter attitude with a strong work ethic.

Training, Education and Experience:

• 2-3 years of experience in an industrial environment using or organizing equipment.
• Experience operating equipment is an asset; training will be provided.

Compensation Package:

• Salary between $25-28 per hour depending on skillsand qualifications.
• Paid vacation.
• Medical and dental benefits.
• RRSP matching plan.

Values:

• Build trust – with customers and each other.
• Be a team player – commit to working together to win.
• Be customer-focused – “wow” customers so they become raving fans.
• Support community – care for our people, our community and our planet.
• Deliver results – know what you need to do and get it done.

Working Conditions: The Sales and Rental Equipment Coordinator is based out of the Surrey branch andworks 40 hours on average per week Monday to Friday. This role is expected to have frequent exposure to the elements (80% of the time).

Privacy Notice for Job Applicants: By applying, you consent to share your name and email with our third-party assessment provider solely for assessment purposes, if required. We will manage your data confidentially and will not use it for any other purpose. If you have any concerns, please contact our HR department at [e-mail].

Selection Process Notification: Due to the volume of applications, we will contact only the shortlisted candidates. Thank you for considering career opportunities with Williams Machinery.

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