EPMO COORDINATOR Toronto (Hybrid) 2026-10-15

Gravity Conseil; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Gravity Conseil is seeking an EPMO Coordinator to join our consulting team on a permanent basis in a hybrid role in Toronto, Canada. You will support governance, reporting, and administrative tasks for the internal Portfolio and Integration Program.

You will coordinate governance meetings, maintain RAID logs, prepare reports, and manage repositories and access across SharePoint and Teams. This role demands meticulous attention to detail and proactive follow-up with stakeholders.

Qualifications

• Experience supporting PMOs, programs, or governance teams.
• Strong written communication and organization skills.
• Advanced Microsoft 365 skills.

Responsibilities

• Coordinate and administer Integration and Portfolio governance meetings agendas, logistics, and attendee management.
• Generate and distribute meeting minutes and maintain action logs for IMO, governance, and leadership meetings.
• Track action items, decisions, and follow-ups and proactively chase owners for updates.
• Collect and consolidate weekly project status updates from PMs and prepare draft reports for review.
• Maintain RAID, dependency, and issue logs, ensuring updates are current and escalations are highlighted.
• Prepare and distribute governance pre-read materials and ensure packages are complete and issued on time.
• Maintain Integration and EPMO repositories, including SharePoint sites, Teams channels, documentation libraries, and governance records.
• Track program and portfolio milestones, maintain dashboards, and monitor overdue deliverables.
• Support Go-Live and readiness activities by maintaining readiness trackers, evidence repositories, and sign-off records.
• Provide general EPMO administrative support, including onboarding coordination, access requests, document management, and ad hoc executive support.

Skills

Governance

Reporting

PMO support

Meeting coordination

Microsoft 365

Tools

SharePoint

Microsoft Teams

Power BI

Job description

We are looking for an EPMO Coordinator to join our consulting team on a permanent basis.

This is a hybrid position.

As a Chrome Technologies consultant, the successful candidate will work with our clients to deliver the projects they have entrusted to us.

The EPMO Coordinator will provide governance, reporting, and administrative support for the internal Portfolio and Integration Program by collaborating with executive assistants for meeting planning, maintaining RAID logs and documentation, preparing reporting materials, tracking follow-ups, managing repositories and access, and supporting readiness activities.

Responsibilities

• Coordinate and administer Integration and Portfolio governance meetings agendas, logistics, and attendee management.
• Generate and distribute meeting minutes and maintain action logs for IMO, governance, and leadership meetings.
• Track action items, decisions, and follow-ups and proactively chase owners for updates.
• Collect and consolidate weekly project status updates from PMs and prepare draft reports for review.
• Maintain RAID, dependency, and issue logs, ensuring updates are current and escalations are highlighted.
• Prepare and distribute governance pre-read materials and ensure packages are complete and issued on time.
• Maintain Integration and EPMO repositories, including SharePoint sites, Teams channels, documentation libraries, and governance records.
• Track program and portfolio milestones, maintain dashboards, and monitor overdue deliverables.
• Support Go-Live and readiness activities by maintaining readiness trackers, evidence repositories, and sign-off records.
• Provide general EPMO administrative support, including onboarding coordination, access requests, document management, and ad hoc executive support.

• Organization and attention to detail
• Proactive follow-up and ownership
• Strong written communication
• Advanced Microsoft 365 skills
• Experience supporting PMOs, programs, governance teams, or executive leaders