EO, Patient Account Resolution Specialist

Ovation Healthcare; Mississauga; Hybrid; CAD 59,080 - 77,366; Full time

Job summary

Ovation Healthcare is seeking a Patient Account Resolution Specialist to act as the primary contact for patients, resolving balances and inquiries with a focus on first-contact resolution. The role involves extensive calling activity and strict adherence to billing and privacy guidelines.

Ideal candidates have 1+ year in customer service, comfort with medical collections, and strong communication and data entry skills. Hybrid work options in Huntsville, AL are available.

Qualifications

• GED or high school diploma required.
• 1+ year of customer service in a call center.
• Negotiations, sales, or collections experience preferred.
• Experience in medical collections or revenue cycle preferred but not required.
• Proficient in HIPAA compliance and privacy practices.
• Strong English communication and documentation skills.

Responsibilities

• Handle 75+ inbound and outbound calls daily to resolve inquiries.
• Conduct daily collections on patient balances and meet goals.
• Review accounts for billing accuracy and rebill or resolve discrepancies.
• Access and update software to retrieve or modify account information.
• Maintain detailed records of patient interactions and status.
• Aim for first-call resolution with a professional and courteous approach.

Skills

Interpersonal communication

Negotiation

Customer service

Typing 35 wpm

Time management

Active listening

Education

GED/High School Diploma

Tools

Windows-based systems

Microsoft Office

Excel

Outlook

Word

Job description

The Patient Account Resolution Specialist serves as the primary point of contact for patients, addressing inquiries, resolving account balances, and providing accurate information while delivering exceptional customer service. This role involves managing both inbound and outbound calls with a strong focus on first‑call resolution.

Duties and Responsibilities

• Efficiently handle 75+ inbound and outbound calls daily, ensuring effective resolution of patient inquiries.
• Conduct daily collections on patient account balances, consistently meeting or exceeding monthly collection goals.
• Review patient accounts for billing accuracy, initiating necessary actions to rebill or resolve discrepancies.
• Access and update internal and external software to retrieve, input, or modify account information to address patient questions and clarify charges.
• Consistently achieve specified key performance indicators (KPIs) related to call volume, collections, and account resolution.
• Proactively follow up with patients as needed, providing clear information and assistance in resolving account balances.
• Maintain detailed, accurate records of all patient interactions, including relevant call information and account status.
• Focus on providing high-quality customer service with each call, ensuring patient satisfaction and effective issue resolution.
• Practice active listening techniques to fully understand patient concerns, aiming for first‑call resolution whenever possible.
• Maintain a professional and courteous demeanor when interacting with patients, management, and team members.
• Perform other duties as assigned, contributing to the overall success of the department and organization.

Knowledge

• Proficient in applying customer service best practices to ensure a positive and efficient experience for every patient.
• Skilled in accurately calculating discounts and applying them according to company policies and procedures.
• Capable of efficiently using 10‑key touch typing for quick and accurate data entry.
• Strong understanding of client‑specific requirements and guidelines to ensure compliance and service excellence.
• In‑depth knowledge of the billing and recovery cycle, from claim submission to resolution and collections.
• Familiar with legal rules and regulations related to billing, collections, and HIPAA to maintain compliance in all activities.
• Working knowledge of Windows‑based systems and Microsoft Office products, including Excel, Word, and Outlook, to manage tasks and documentation effectively.

Skills

• Interpersonal, written, and verbal communication.
• Negotiating and closing skills.
• Typing speed and accuracy – Must be able to type a minimum of 35 words per minute.
• Customer Service – Providing professional and empathetic support to callers.
• Professionalism – acting in a professional capacity with regards to actions and words.
• Active Listening — Giving full attention to what others are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Time Management — Effectively managing one’s own time to maximize productivity.
• Active Learning — Understanding the implications of new information for both current and future problem‑solving and decision‑making.

Abilities

• Multi‑Tasking—Ability to rapidly switch between tasks, programs, menus, and screens.
• Ability to talk and type at the same time.
• Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• English Comprehension – The ability to fluently communicate in and understand English, the primary language of the work team and patient demographics.
• Written Comprehension — The ability to read and understand information and ideas presented in writing.
• Written Expression — The ability to communicate information and ideas in writing so others will understand.
• Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
• Speech Recognition — The ability to identify and understand the speech of another person.
• Speech Clarity — The ability to speak clearly so others can understand oral communication.

Work Experience, Education, and Certifications

• GED/High School Diploma
• 1+ years of customer service experience in a call center environment
• Previous negotiations, sales, or collections experience strongly preferred.
• Previous experience in medical collections or revenue cycle preferred but not required.

Working Conditions and Physical Requirements

• Performing work at a stationary workstation for 8 hours
• Interacting with a desktop computer or laptop
• Entering data into systems using a mouse and keyboard
• Ability to communicate clearly with others over a telephone system
• Ability to work at a pace that allows the employee to meet the standard goals as set forth by management
• Reliable high‑speed internet connection is required for all remote/hybrid positions.
• Must have access to stable Wi‑Fi with sufficient bandwidth to support video conferencing, cloud‑based tools, and other online work‑related activities.
• A HIPAA‑compliant work environment is required, including a secure workspace free from unauthorized access or interruptions, no use of public Wi‑Fi unless connected through a secure company‑provided VPN, and compliance with all applicable HIPAA privacy and security regulations.

Location

Hybrid or Onsite Role in Huntsville, AL.