Engineering Academic Services Administrator

University of British Columbia; Kelowna; On-site; CAD 56,000 - 64,000; Full time

Job summary

The University of British Columbia's School of Engineering is seeking an Engineering Programs Administrator to provide administrative and student service support for both graduate and undergraduate programs, including admissions, annual reporting, tracking, and process improvements.

Reporting to the Manager of Engineering Academic Services, the role collaborates with faculty, staff, students, alumni and external partners to manage records, coordinate exams and graduations, and support

Qualifications

• Completion of four years post-secondary.
• Two+ years of relevant experience or equivalent education/experience.
• Proficiency in Excel and Access, including data validation and reporting.
• Commitment to equity, diversity, and inclusion.

Responsibilities

• Responds to inquiries about graduate admissions and programs.
• Maintains admissions records and evaluates completeness and admissibility.
• Coordinates annual reports and supports graduation documentation.
• Supports onboarding of new students and manages data in Workday.
• Maintains internal databases and assists with committee minutes.

Skills

Intercultural communication

Diversity mindset

Education

Completion of four years post-secondary

Tools

Microsoft Excel

Microsoft Access

Job description

The University of British Columbia's School of Engineering is seeking an Engineering Programs Administrator to provide administrative and student service support for both graduate and undergraduate programs, including admissions, annual reporting, tracking, and process improvements.

Reporting to the Manager of Engineering Academic Services, the role collaborates with faculty, staff, students, alumni and external partners to manage records, coordinate exams and graduations, and support