Employee Service Admin III-TES

Intello Technologies Inc.; Victoria; Hybrid; CAD 41,000 - 59,000; Full time

Benefits offered by this job

Flexible work options

Pension plan

Share purchase program

Career growth opportunities

Job summary

TELUS is seeking an Employee Services Administrator II to provide HR, payroll and benefits administration, ensuring accuracy and confidentiality in client data while supporting internal and external clients. You will verify, process and input plan activity within established standards and collaborate with cross-functional teams.

The role emphasizes training, mentoring, and delivering high-quality service, with a flexible work arrangement across Canada to balance in-office and remote

Qualifications

• Experience in Customer Service, Human Resources, Payroll, Recruitment and Accounting
• Knowledge of payroll, benefits and pension processes
• Ability to handle confidential information with discretion

Responsibilities

• Verify and process client payroll and benefits data
• Maintain and audit client accounts and transactions
• Provide training and mentoring to team members
• Deliver high levels of client satisfaction through accurate service

Skills

HR knowledge

Payroll knowledge

Accounting

Customer service

Data analysis

Education

Post-Secondary Education in Business/Accounting/HR

Tools

MS Word

MS Excel

MS Outlook

Job description

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Do you enjoy working in a diverse and inclusive environment where you can feel comfortable bringing your authentic self to work? Are you a naturally curious person that believes learning is a continuous journey? Do you prioritize your well being and want your employer to do the same? The TELUS Business Customer Experience (BCX) team knows that we are better together, so join us and together, let’s make the future friendly.

Our Employer Solutions team provides technology Human Resource solutions to Commercial & Public Sector organizations across Canada. Leveraging their expertise as HR practitioners, the team delivers cost-effective, customized support including payroll, performance management, business process outsourcing as well as Customer Relationship Management solutions.

Be a part of a transformational journey with innovative talent and leading edge technologies.

Employee Services Administrators provide administrative support and advice to internal and external clients on human resource, pension, benefits and payroll plans.

Employee Services Administrators are responsible to verify, process, input and maintain the plans in their area of specialty within established time and quality standards to ensure high levels of client satisfaction.

Employee Services Administrators ensure that plans are administered in accordance with plan provisions, client policies and legislative requirements.

Employee Services Administrators ensure that accounts and transactions are administered in accordance with client’s policies and procedures or other contracted requirements as well as any legislative requirements.

Employee Services Administrators provide on-going training and mentoring to team members.

Responsibilities

Verify, process and input activity in plans in area of specialty within established time and quality standards to ensure high levels of client satisfaction

Processes client transactions within established time and quality standards

Confirms data accuracy and maintains appropriate controls for audit verification

Understands sensitivity of client information and maintains client confidentiality

Monitors and maintains various client databases

Prepares routine correspondence

Ensures that plans are administered in accordance with plan provisions, client policies and legislative requirements

Acts as a liaison between client groups, other TES business units and vendors, providing information and interpretation of policies

Facilitates problem resolution between clients and vendors

Follows up and resolves items of discrepancy and processes problems within area of responsibility based on standard work procedures

Prepares moderately complex reports using detailed and factual information

Ensures that accounts and transactions are administered in accordance with client’s policies and procedures or other contracted requirements as well as any legislative requirements

Monitors team members’ activities and output to ensure adherence to policies and procedures, work is complete and accurate and that defined quality standards are met

Supports problem resolution activities by responding to external and internal client inquiries in a timely and professional manner

Educates client and their employees on policies and procedures, standards, processes, etc

Follows up and resolves items of discrepancy and processes problems within area of responsibility based on standard work procedures

Monitors existing procedures/controls, identifying parameters to strengthen these, requiring a solid understanding of Generally Accepted Accounting Principles

Provides on-going training and mentoring to team members

Training

Provides training on specific accountabilities/deliverables as outlined in the Roles & Accountabilities matrix

Reviews, checks and approves trainee’s work to ensure compliance with collective agreements, client policies and procedures and legislative requirements

Provides on-going training and guidance in the use of the client’s databases

Provides feedback to trainee on performance standards and job expectations, etc

Acts as a subject matter expert

Provides functional direction to team members

Provides on-going training and mentoring to existing Employee Services Administrator II’s as and when required

Identifies and recommends routine improvements to operating efficiency and productivity and advises management of opportunities to modify existing processes

Openly shares relevant business experience and expertise with other team members

Participates on special projects i.e. system upgrades, business process improvement initiatives, developing test plans, etc

Other related duties

Qualifications

Required Education:

Post-Secondary Education in Business, Accounting, Human Resources or equivalent combination of experience, education and training

Completion of some courses for the Canadian Payroll Association, Certified Employee Benefit Specialist, Human Resources and/or Customer Services courses; or equivalent work experience

Completion of second level CGA or CMA program, or equivalent; or second year diploma/certificate in recognized financial management/accounting program and two years related experience; or an equivalent combination of experience, education and training

Required Experience:

5 years in a Customer Service, Human Resources, Payroll, Recruitment and Accounting business setting, or related skills and experience

Good knowledge of applicable legislation relating to employee compensation (i.e. Income Tax Act, Workers Compensation Act, Employment Standards Act)

Experience working with multi-union environments

Experience using spreadsheet and e-mail applications (preferably MS Word, MS

Excel and MS Outlook)

Extensive experience in research, analysis and information gathering

Experience in verification and reconciliation of various types of accounts and computer interfaces

Experience in Query Reporting

Core capabilities required for all TES employees include:

Quality Client Service

Communicates with Impact

Teamwork and Leadership

Developing Self and Others

Flexibility

Analytical Thinking

Business and Organizational Knowledge

Market Capabilities

Market Capabilities are additional requirements for many roles in TES, and represent the expert skills our clients seek to help them solve complex business issues

Technical Skills

Developed knowledge specific to the specialty of the business unit

Starting wage: $36.34

We’re a people-focused, customer-first, purpose-driven team who works together every day to innovate and serve our communities. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world. We’re committed to diversity and equitable access to employment opportunities based on ability—your unique contributions and talents will be valued and respected here. You’ll find our engaging, high-performance culture personally fulfilling, professionally challenging, and financially rewarding.

Salary Range:

Performance Bonus or Sales Incentive Plan:

Actual total compensation will be determined based on factors such as knowledge, skills, performance and experience. TELUS offers rewarding benefits, which may vary per job function, such as:

• Comprehensive total rewards package highlighting competitive salary and bonus structures, minimum 3 weeks of vacation, and flexible benefits plan to meet the needs of you and your family
• Flexibility to work in-office, virtually or a combination of both
• Generous company matched pension and share purchase programs
• Opportunity to give back to communities in which we work, live and serve
• Career growth and learning & development opportunitiestodevelop your skills
• And much more …

A bit about us

We’re a people-focused, customer-first, purpose-driven team who works together every day to innovate and do good. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world.

You’ll find our engaging, high-performance culture personally fulfilling, professionally challenging, and financially rewarding. We’re committed to diversity and equitable access to employment opportunities based on ability. Your unique contributions and talents will be valued and respected here. When you join our team, you’re helping us make the future friendly.

Note for Quebec candidates: if knowledge of English is required for this position, it is because the team memberwill be asked, on a regular basis, to interact in English with external or internal parties or to use English applications or software as part of their tasks.

Operations

We’re the ones that design, build, repair and maintain the billions of dollars’ worth of the infrastructure that keeps more than 15.2 million Canadians connected.

We are honoured to be recognized

1.4M
Days volunteered in our communities.

70%
Team members that work at home or are mobile.

15.2
Million customers that TELUS is serving across Canada.

Accessibility

TELUS is proud to foster an inclusive culture that embraces diversity. We are committed to fair employment practices and all qualified applicants will receive consideration for employment.

We offer accommodation for applicants with disabilities, as required, during the recruitment process.