Elementary School Secretary (Full-time)

District School Board of Niagara; Welland; On-site; CAD 39,000 - 46,000; Part time

Job summary

District School Board of Niagara is seeking an Elementary School Secretary for Plymouth Elementary School to support the principal and manage the school office, including reporting, correspondence, registrations and data entry.

The role requires strong MS Office and Aspen skills, keyboarding ability and accurate financials, with duties spanning attendance, SchoolCash Online and publishing tasks.

Qualifications

• Thorough knowledge of Ministry of Education reports and guidelines.
• Proficiency with IBM compatible equipment and MS Office (Word, Excel), Aspen, and other electronic systems.
• Excellent spelling, punctuation and grammatical usage; strong communication and tact.
• Proficiency in desktop publishing, budgeting, and registration of non-resident students and transfers.

Responsibilities

• Assist the Principal in the efficient administration of the elementary school office.
• Produce report cards, correspondence, staff lists, newsletters, registrations, desktop publishing, inputting of student assessment data, website maintenance.
• Administer attendance as well as School Banking/SchoolCash Online and electronic requisitioning through Sparkrock.

Skills

MS Office

Communication skills

Tact and courtesy

Attention to detail

Office procedures

Education

Grade 12 education

College diploma in Office Administration

Keyboarding 60 wpm

Tools

MS Office (Word, Excel)

Aspen

Sparkrock

Desktop publishing software

Job description

DISTRICT SCHOOL BOARD OF NIAGARA

INVITES APPLICATIONS FOR:

Elementary School Secretary – Plymouth

The DSBN is a supportive, innovative community that works towards doing what’s best for kids, and helps every student achieve success. Whether you’re in the classroom, on the playing fields, in the office or in the cafeteria, we know it’s the dedicated staff who bring our mission to life – you are what creates a child’s school experience, and contribute to students reaching their full potential.

We proudly serve over 40,000 students across almost 100 elementary and secondary schools in Niagara, located between Lake Erie in the South and Lake Ontario to the North.

Applications through applytoeducation.com are invited for this position from properly qualified employees within the system presently covered under the scope of the District School Board of Niagara Office, Clerical and Technical Group, and shall be directed to the attention of Human Resource Services. Resumes from applicants outside the bargaining unit will not be accepted for this posting. Applications must be done via Apply to Education.

POSITION: One (1) Permanent Half-time Position- Elementary SchoolSecretary

LOCATION: PlymouthElementary School

RATE OF PAY: $28.29 - $33.38 per hour

SCHEDULE: 17.5 hours per week - 10 Month Position

Position Summary:

The successful applicant to this position will be required to assist the Principal in the efficient administration of the elementary school office. The functions include producing report cards, correspondence, staff lists, newsletters, registrations, desktop publishing, inputting of student assessment data, website maintenance, etc. Applicants are required to administer attendance as well as handle School Banking/SchoolCash Online (petty cash, deposits, electronic transfers, etc.) and electronic requisitioning through Sparkrock.

Interested applicants must have:

A thorough knowledge of Ministry of Education reports and guidelines is required. Demonstrated proficiency with IBM compatible equipment, MS Office (Word, Excel), Aspen, as well as other electronic systems, and a general knowledge of office procedures and school programs is required. Proficiency in spelling, punctuation and grammatical usage, excellent communication skills and the ability to handle contacts with tact and courtesy are required. Applicants must possess proficiency in desktop publishing, budgeting, as well as registration of non-resident students and in working with student transfers.

Qualifications:

Applicants must have Grade 12 education (a minimum one-year College diploma in Office Administration is preferred), including or supplemented by courses in keyboarding (min. 60 words per minute). Applicants must have the equivalent of ten (10) working months of clerical/secretarial experience in a school or other Board setting within the past two (2) years, which demonstrates proficiency in the functions described above.

Application Process:

• All applications are accepted through ApplyToEducation
• Applications packages should include:
  • Cover Letter
  • Resume

Selection Process:

• We thank all the candidates for their interest, however, only those selected for an interview will be contacted.

The District School Board of Niagara is committed to equity and inclusion in the recruitment and hiring of its employees, who reflect the diversity of our community and students we serve. Weencourageand welcome submissions from candidates from diverse backgrounds to build a supportive and inclusive workplace. DSBN welcomes applications from: Indigenous peoples, members of visible minorities, women, persons with visible and non-visible disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. The DSBN is committed to Achieving Success Together and recognizes that increasing the diversity of its workforce supports this objective.

DSBN will make interview and employment accommodations during the selection process, based on any of the human rights protected grounds. Please notify us in advance and we will work with you to meet your needs. Applicants are thanked for making known their interest in working for the District School Board of Niagara. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.

Conditions of Employment:

• Agreement tocompliance withthe Board’s policies,proceduresand code of conduct;

• Complete an annual offence declaration process.

• A satisfactory Vulnerable Sector Police Check dated within 6 months.

Reason for posting: Vacancy

Additional Information:

In accordance with Section 29(2) of the Municipal Freedom of Information and Protection of Privacy Act, this is to advise that the information you provide on this form is collected under legal authority of the Education Act, and will be used as necessary for the recruitment, selection and employment purposes of the Board.

The DSBN is committed to equity for all students and staff, and to deliver quality education through a qualified workforce that reflects the diversity of the communities we serve. Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

Personal information on this form is collected,usedanddisclosedin accordance withthe Education Act, R.S.O. 1990, c.E.2, as amended and the Municipal Freedom of Information and Protection of Privacy Act. R.S.O 1990, c.M. 56, as amended and will be used for the purpose of determining eligibility of the above-noted position and any related purpose(s). Questions about this collection, use and disclosure should be directed to the Freedom of Information Coordinator, District School Board of Niagara, 191 Carleton Street, St. Catharines, ON L2R 7P4 905-641-1550.

DSBN does notutilizeArtificial Intelligence (AI) in the screening, assessment, orselectionof applicants.

The land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whomcontinuetoliveandworkheretoday.ThisterritoryiscoveredbytheUpperCanadaTreatiesandiswithinthe land protected by the Dish with One Spoon Wampum agreement. Today this gathering place is home to many First Nations, Métis, and Inuit peoples acknowledging this reminds us that our great standard of living isdirectly relatedto the resources and friendship of Indigenous people.