Secretary - Student Achievement Leader CSS

District School Board of Niagara; St. Catharines; On-site; CAD 38,000 - 42,000; Full time

Job summary

District School Board of Niagara in St. Catharines invites applications for a permanent Secretary – Student Achievement Leader in Curriculum Support Services.

The role supports the Student Achievement Leader with efficient administration of the portfolio, from reception to data entry. Requirements include Grade 12 education, a one-year College diploma in Office Administration preferred, and about ten months clerical experience in a school board.

Qualifications

• Grade 12 education required; one-year college diploma in Office Administration preferred.
• Equivalent of ten months clerical/secretarial experience in a school board setting in the last two years.

Responsibilities

• Assist with reception and registration, verify documentation and coordinate CSS workload.
• Handle data entry and organize information for system programs used by CSS.
• Coordinate financial transactions with financial services, staff and schools.
• Prepare meeting files, take minutes, and support team with admin tasks.
• Demonstrate proficiency in MS Office and Aspen; learn True North and Acrobat Pro as needed.
• Provide back-up support for other CSS administrative assistants during vacations.

Skills

Administrative skills

Data entry

Communication skills

Time management

Education

Grade 12 education with Office Administration diploma

Tools

Microsoft Office (Excel, Word)

Aspen

True North

Adobe Acrobat Pro

Job description

DISTRICT SCHOOL BOARD OF NIAGARA

INVITES APPLICATIONS FOR:

Secretary – Student Achievement Leader

The DSBN is asupportive, innovative community that works towards doing what’s best for kids, and helps every student achieve success. Whether you’re in the classroom, on the playing fields, in the office or in the cafeteria, we know it’s the dedicated staff who bring our mission to life – you are what creates a child’s school experience, and contribute to students reaching their full potential.

We proudly serve over 40,000 students across almost 100 elementary and secondary schools in Niagara, located between Lake Erie in the South and Lake Ontario to the North.

POSITION: One (1) Permanent Position - Secretary – Student Achievement Leader

LOCATION: Curriculum Support Services (Located at St. Catharines Collegiate Secondary School)

RATE OF PAY: $27.58 - $30.40 per hour

SCHEDULE: 35 hours per week - 10 Month Position

Position Summary:

The successful applicant to this position will be required to assist the Student Achievement Leader in the efficient administration of the portfolio.

Interested applicants must have:

• Perform the administrative needs of the Curriculum Support Services department with a focus on eLearning and Adult Education.
• Coordinate the reception and registration, verify documentation
• Assist with data entry and organization for a number of system programs

• Know and apply board policies and administrative procedures
• Assist with the coordination and set up of Professional Development offerings on and off site

• Coordinate financial transactions with financial services, staff, schools, CSS staff, and problem solve as required
• Ensure accountability and fiscal responsibilities

• Assist with meetings, prepare files, take minutes, as required

• Demonstrate proficiency in Microsoft Office (Excel, Word) and Aspen, and be willing to become proficient in True North and Adobe Acrobat Pro
• Contribute to the larger CSS team on significant projects and act as back up during vacation schedules for other CSS administrative assistants

• Other duties as assignedby SAL and Superintendent

The successful candidate must demonstrate flexibility, strong organizational and time management skills, initiative, critical and creative thinking, and an exemplary work ethic. Proficiency in spelling, punctuation and grammatical usage is required, as are excellent communication skills, both oral and written, and the skillset to interact professionally and courteously.

Qualification:

Applicants must have Grade 12 education (a minimum one-year College diploma in Office Administration is preferred), including or supplemented by courses in keyboarding, word processing. Applicants must have the equivalent of ten (10) working months of clerical/secretarial experience in a school board setting within the past two (2) years, which demonstrates proficiency in the functions described above.

The District School Board of Niagara is committed to equity and inclusion in the recruitment and hiring of its employees, who reflect the diversity of our community and students we serve. Weencourageand welcome submissions from candidates from diverse backgrounds to build a supportive and inclusive workplace. DSBN welcomes applications from: Indigenous peoples, members of visible minorities, women, persons with visible and non-visible disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. The DSBN is committed to Achieving Success Together and recognizes that increasing the diversity of its workforce supports this objective.

DSBN will make interview and employment accommodations during the selection process, based on any of the human rights protected grounds. Please notify us in advance and we will work with you to meet your needs. Applicants are thanked for making known their interest in working for the District School Board of Niagara. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.

Conditions of Employment:

• Agreement tocomply withthe Board’s policies,proceduresand code of conduct;

• Complete an annual offence declaration process.

• Complete a satisfactory Vulnerable Sector Police Check dates within 6 months.

Reason for posting: Vacancy

Additional Information:

In accordance with Section 29(2) of the Municipal Freedom of Information and Protection of Privacy Act, this is to advise that the information you provide on this form is collected under legal authority of the Education Act, and will be used as necessary for the recruitment, selection and employment purposes of the Board.

The DSBN is committed to equity for all students and staff, and to deliver quality education through a qualified workforce that reflects the diversity of the communities we serve. Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

Personal information on this form is collected,usedanddisclosedin accordance withthe Education Act, R.S.O. 1990, c.E.2, as amended and the Municipal Freedom of Information and Protection of Privacy Act. R.S.O 1990, c.M. 56, as amended and will be used for the purpose of determining eligibility of the above-noted position and any similar or related purpose(s). Questions about this collection, use and disclosure should be directed to the Freedom of Information Coordinator, District School Board of Niagara, 191 Carleton Street, St. Catharines, ON L2R 7P4 905-641-1550.

DSBN does notutilizeArtificial Intelligence (AI) in the screening, assessment, orselectionof applicants.

Land Acknowledgement:

The land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whomcontinuetoliveandworkheretoday.ThisterritoryisfounderedbytheUpperCanadaTreatiesandiswithinthe land protected by the Dish with One Spoon Wampum agreement. Today this gathering place is home to many First Nations, Métis, and Inuit peoples acknowledging this reminds us that our great standard of living isdirectly relatedto the resources and friendship of Indigenous people.