Assistant Finance Manager

Hays; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading company in the education sector is seeking an Assistant Manager of Finance to oversee Payroll and Finance departments. The role involves leadership, budget preparation, financial reporting, and ensuring compliance with accounting standards. Ideal candidates will have a university degree in Finance or Business Administration, CPA designation, and strong interpersonal and analytical skills.

Qualifications

• Five years of related work experience in a computerized financial environment.
• Two years in a leadership role.
• Supervisory experience in a unionized environment.

Responsibilities

• Provide oversight and leadership to Payroll and Finance departments.
• Responsible for payroll forecasting and variance reporting.
• Assist in the preparation of the Board’s annual budget estimates.

Skills

Interpersonal skills

Communication skills

Presentation skills

Negotiation skills

Time management

Organizational skills

Analytical skills

Problem-solving skills

Conflict resolution skills

Education

University degree in Finance, Business Administration, or related field

CPA designation

Tools

Microsoft Word

Microsoft Excel

Financial software applications

Job description

Under the direction of the Manager of Finance, the Assistant Manager of Finance provides leadership and direction to the Finance and Payroll departments of the Board.

Your new role

Provide oversight and leadership to two operating areas with varying duties and focuses: Payroll and Finance.

• Collaborate with the Finance team and Human Resources department along with the Payroll Officers to provide support for the functions and responsibilities of the payroll department.
• Responsible for payroll forecasting, variance reporting to actual, and providing bi-weekly updates to the Manager of Finance regarding possible concerns.
• Responsible for Sick Leave Benefit Reporting (SBT) for financial year-end and absence study purposes.
• Assist in the preparation of the Board’s annual budget estimates, revised estimates, and annual financial statements in accordance with PSAB requirements, including understanding and application of the Grants for Student Needs and Responsive Education Programs (REP) grants.
• Responsible for the completion and submission of the March 31st Consolidated Financial Report to the Ministry of Education.
• Review department budgets.
• Oversee Responsive Education Programs funding.
• Oversee the supervision of the day-to-day payroll and accounting activities, ensuring they are performed in accordance with Board policies and procedures.
• Develop, implement, monitor, and ensure compliance with internal controls for all accounting and purchasing processes, ensuring transactions comply with relevant legislation, Ministry protocols, and Board policies.
• Provide general assistance to senior staff, managers, and employees by researching, gathering, and analyzing financial data, producing reports, providing training and support, and communicating to employees, schools, and departments as necessary.
• Participate in regular meetings of the Finance committees of the Ontario Association of School Business Officials (OASBO).
• Perform other duties as assigned, which are unplanned or of a transient nature, consistent with the above job summary and duties.

What you'll need to succeed

Five years of related work experience in a computerized financial environment, with two of those years in a leadership role.

• University degree in Finance, Business Administration, or related field.
• CPA designation (previously CGA, CMA, or CA).
• Supervisory experience in a unionized environment.
• Superior interpersonal, communication, presentation, and negotiation skills, including a commitment to client service.
• Excellent time management and organizational skills, as well as the ability to work under pressure.
• Thorough understanding of business processes to develop internal controls and procedures.
• Proficiency and experience with the application of GAAP and PSAB accounting standards.
• Advanced proficiency and knowledge in the use of financial and purchasing software applications, including Microsoft Word, Excel, databases, electronic mail, and other relevant software applications.
• Demonstrated analytical, problem-solving, and conflict resolution skills.