Finance & Payroll Specialist

Peterborough Housing Corporation; Peterborough; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Finance & Payroll Specialist to join their team. This pivotal role involves managing full-cycle payroll, ensuring compliance with tax regulations, and supporting financial reporting processes. The successful candidate will play a key role in enhancing operational efficiency and accuracy, making a significant impact on the organization's financial health. If you are detail-oriented and have a strong background in payroll and finance, this opportunity offers a chance to contribute to a vital community service while enjoying a supportive work environment.

Benefits

Company events

Company pension

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

Vision care

Qualifications

• 4+ years of experience in full cycle payroll and financial administration.
• Strong attention to detail and accuracy in payroll records.
• Proven ability to manage high transaction volumes under deadlines.

Responsibilities

• Process bi-weekly payroll and ensure compliance with tax regulations.
• Support accounts payable functions and monitor payroll expenditures.
• Assist in annual budget preparation and year-end audit processes.

Skills

Payroll Administration

Financial Reporting

Accounting Principles

Analytical Skills

Problem-Solving

Education

2-year Post-secondary Diploma in Finance

Bachelor Degree

Tools

HRIS Software

Job description

Job Description:

Job information Finance & Payroll Specialist from the Company Peterborough Housing Corporation, this latest Finance & Payroll Specialist job vacancy is located in the city Peterborough, ON located in the country Canada . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in this Accounting field have been opened and published up to the specified time.

Job Responsibility:

Organizational Overview

PHC is the largest single provider of community housing in the City and County of Peterborough. We provide rent-geared-to-income and affordable housing for seniors, single adults, and families. This means that PHC provides homes to well over 4000 residents in our community. Our housing is a mix of high-rise apartments, townhomes, walk-up apartments, semi-detached homes, and quad-plexes. PHC employs approximately 42 committed and compassionate employees who provide support to the tenants.

Position Summary

The Finance & Payroll Specialist plays a key role in supporting the operational goals, priorities, and best practices of PHC from a payroll and finance perspective. The incumbent is responsible for full-cycle payroll administration by calculating wages, tax withholdings, and ensuring timely payments. This position supports accounts payable, HST remittance, and financial processing and reporting including assisting with budget preparation, and audit support.

Main Responsibilities

1. Payroll Administration

· Process bi-weekly payroll for all employees maintaining accurate calculation of wages, shift premiums, overtime, and other earnings.

· Using integrated HRIS software, verify employee attendance records and generate time management reports, ensuring that all approved hours, leave, and overtime are accurately recorded and processed. Collaborate with managers to resolve timekeeping discrepancies.

· Administer payroll adjustments for new hires, terminations, promotions, and salary changes in a timely manner.

· Oversee employee benefit deductions and reporting related to extended health insurance and OMERS pension plan.

· Act as the primary contract for payroll inquires, respond to manager inquiries regarding earnings, deductions, and tax withholdings. Address and resolve any issues or discrepancies in a timely and professional manner.

· Ensure compliance with relevant provincial and federal tax regulations, including proper tax withholdings and remittance of payroll taxes.

· Prepare monthly/quarterly WSIB remittances and annual year end reconciliations.

· Prepare and enter journal entries to record payroll, benefits, pension, vacation, and payroll accruals.

· Prepare and reconcile T4s and OMERs year-end reporting.

2. Accounts Payable

· Monitor the collection and remittance of payroll taxes (CPP, EI, Employer Health taxes) including any required government reporting.

· Submit payroll tax payments and source deductions through the appropriate channels, ensuring all tax liabilities are paid in compliance with tax deadlines.

· Process payments to benefit providers and OMERS pension plan for employee deductions, ensuring that all contributions are correctly calculated, reported, and paid to the respective entities.

· Reconcile union dues deductions with the general ledger and accounts payable records, ensuring that all amounts deducted from payroll match the disbursements sent to the union.

· Process and reconcile all other related payroll payments.

· Act as back up for accounts payable functions as required.

3. Financial Administration

· Support the year end audit process by proactively preparing and organizing payroll, benefit and pension documentation including detailed transaction records, reconciliations and supporting documents.

· Monitor and track payroll expenditures reviewing for discrepancies and investigate variances to budget.

· Assist in preparing the annual budget by analyzing payroll and benefit expenses and related data.

· Prepare monthly HST remittances and submit to CRA and ensure that all amounts reconcile to the general ledger.

· Evaluate the effectiveness of existing finance and payroll SOP's, improving efficiency, and ensuring compliance. Based on feedback from stakeholders and performance data, recommend process improvements to the Director of Corporate Services and incorporate them into updated SOP's.

Required Qualifications

· 2-year Post-secondary Diploma in Finance, Accounting, Business Administration, or a related discipline. Equivalent combinations of education and experience may be considered.

· Proven ability to manage high volumes of transactions across multiple entities or departments, while maintaining accuracy under time sensitive deadlines.

· A minimum of 4 years' progressive experience in full cycle payroll, benefit and pension administration, accounting principles and computerized reporting in a unionized environment.

· High attention to detail in ensuring the accuracy of payroll and financial records, coding, and reports, with a track record of reducing errors or improving processes.

· Experience managing relationships with vendors, suppliers, or external stakeholders to resolve invoice discrepancies, negotiate payment terms, and ensure timely payment processing.

· Strong analytical and problem-solving abilities to identify discrepancies, evaluate payroll and financial data, and provide recommendations.

· Acceptable Police and Vulnerable Sector check.

Job Types: Full-time, Permanent

Pay: $27.20-$31.05 per hour

Expected hours: 35 per week

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Peterborough, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• full cycle payroll: 4 years (preferred)

Work Location: In person

Application deadline: 2025-05-19

Keywords : Peterborough jobs

Closed Date : 2025-06-08