Administrative Assistant (Contract, Hybrid)

Science Bridges; Ottawa; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Science Bridges is seeking an Administrative Assistant to support its teams in Ottawa. This hybrid position involves a variety of tasks, including administrative duties, content creation, and event coordination. The ideal candidate will possess strong communication skills and a knack for organization, contributing to impactful science-driven initiatives.

Benefits

Flexible Environment

Growth Opportunities

Supportive Team

Qualifications

• Prior experience in administrative support preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.

Responsibilities

• Draft and respond to emails, manage calendars.
• Prepare and edit organizational documents.
• Schedule meetings and coordinate events.

Skills

Communication

Organization

Time Management

Confidentiality

Tools

Microsoft Office

Google Workspace

Job description

This range is provided by Science Bridges. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

CA$17.20 / hr - CA$17.20 / hr

Science Bridges is a dedicated organization focused on bridging knowledge gaps and fostering scientific collaboration across the globe. Our platform is a hub for science-related news, insights, and community engagement.

Role Overview

We are seeking a motivated Administrative Assistant to support our growing teams at Science Featured and Science Bridges . This position will be hybrid —primarily based in Ottawa—with the flexibility to work remotely on certain tasks upon managerial approval. The role involves a broad range of responsibilities, from administrative duties and content creation to event coordination and online reputation management.

Key Responsibilities

Administrative Support :

• Draft and respond to emails, handle routine inquiries, and manage calendars for team members.
• Organize files (both physical and digital), maintain office supplies, and ensure smooth day-to-day operations.

Document & Content Creation :

• Prepare and edit organizational documents, including training materials , grant applications , and internal / external presentations .
• Write articles, newsletters, and other written content that aligns with our mission and communication goals.

Event & Meeting Coordination :

• Schedule meetings, conferences, and workshops (online and in-person).
• Prepare agendas, record minutes, and track action items for follow-up.
• Represent the organization during voice / video meetings or in-person events as needed.

Communication & Relationship Building :

• Serve as a point of contact for staff, partners, and community stakeholders.
• Maintain regular communication with various teams to provide updates on tasks, deadlines, and any issues.

Online Visibility & Reputation Management :

• Provide administrative support for social media and other online platforms.
• Monitor and respond to online inquiries or comments to uphold and enhance organizational reputation.

Additional Duties :

• Adapt to the evolving needs of Science Bridges .
• Perform other related duties as assigned, up to a maximum of 40 hours per week.

Qualifications

• Prior experience in administrative support or office coordination is preferred.
• Strong written and verbal communication skills; ability to draft clear, concise emails and articles.
• Excellent organizational and time-management skills, with attention to detail.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Proficient with standard office software (e.g., Microsoft Office, Google Workspace).
• Experience with social media management or content creation is a plus.
• Comfortable representing the organization in various forums, both in-person and online.
• Ability to maintain confidentiality and discretion with sensitive information.
• Starting Hours : Approximately 6 hours per week, with potential to increase as needed—up to 40 hours per week.
• Compensation : Hourly wage, in line with the Ontario minimum wage .
• Conversion to Full-Time Payroll : Possible upon mutual agreement and based on performance and organizational needs.

Why Join Us?

• Impactful Work : Contribute to the growth and smooth operation of two science-focused initiatives.
• Flexible Environment : Hybrid work arrangement with some remote capabilities.
• Growth Opportunities : Potential to transition into a full-time, payroll position as the organization expands.
• Supportive Team : Collaborate with professionals who value communication, innovation, and collaboration.

How to Apply

Interested candidates should apply directly via LinkedIn Easy Apply by submitting a resume / CV and a brief cover letter highlighting relevant experience and interest in the position. Due to the high volume of applications and limited capacity at our organization, only shortlisted applicants will be contacted .

Join us in supporting science-driven initiatives that empower communities and bridge knowledge gaps!

Seniority Level

Entry level

Employment Type

Contract

Job Function

Administrative and Management

Non-profit Organizations

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