Administrative Assistant, Coordinator - Permanent Full-Time (2025-131)

Collingwood General and Marine Hospital; Collingwood; On-site; Full time

Job summary

A leading healthcare facility in Collingwood seeks an Administrative Assistant, Coordinator to support the Hospital Development Project. The role involves document management, administrative support, and coordination of meetings and events. Candidates should have a college diploma in business or project management and at least 3 years of healthcare experience. A comprehensive benefits package is offered, including health coverage and pension.

Benefits

Health and dental coverage

Insurance

Paid leave

Disability plans

Pension

Employee discounts

Potential relocation support

Qualifications

• At least 3 years of recent experience in a healthcare environment.
• Safety training for construction sites required.

Responsibilities

• Manage project documentation and records.
• Support executive and team members with administrative tasks.
• Coordinate meetings, prepare notes, and manage schedules.

Skills

Communication

Organizational

Problem Solving

Education

College Diploma in Business Administration

Project Management

Tools

Microsoft Office

Job description

Detailed Job Description

CAREER OPPORTUNITY

Administrative Assistant, Coordinator

2025-131

Choose Collingwood General & Marine Hospital

The Collingwood General and Marine Hospital (CGMH) was founded in 1887 as an eight-bed facility in Collingwood, Ontario. It served the local community and sailors of the Great Lakes due to communicable diseases prevalent at the time.

Today, CGMH is an 84-bed acute care facility serving over 74,000 residents and 3.5 million visitors annually in the Georgian Triangle, including Wasaga Beach, Collingwood, Clearview, and the Blue Mountains. The area is a top resort destination and one of the fastest-growing regions in Canada.

CGMH is launching a new project to build the future of healthcare in Collingwood, combining modern infrastructure with advanced technology to enhance patient care and outcomes. The new hospital will feature private rooms, specialized clinics, diagnostic services, and an interprofessional education center.

Benefits

This position offers a comprehensive benefits package, including health and dental coverage, insurance, paid leave, disability plans, pension, employee discounts, and potential relocation support.

The Opportunity

Reporting to the Vice President, Hospital Development, the Administrative Assistant, Coordinator will support the Hospital Development Project. Responsibilities include document management, supporting the Vice President, and assisting the project team with administrative duties.

Qualifications

• College Diploma in Business Administration or Project Management preferred or equivalent experience
• Safety training for construction sites required
• At least 3 years of recent experience in a healthcare environment supporting a team
• Proficiency in Microsoft Office; willingness to learn new systems
• Attention to detail, independence, and ability to meet deadlines
• Strong interpersonal and communication skills
• Organizational and problem-solving skills
• Knowledge of project management and construction management is an asset
• Commitment to safety and professional growth

Duties and Responsibilities

• Manage project documentation and records
• Support executive and team members with administrative tasks
• Coordinate meetings, prepare notes, and manage schedules
• Assist with presentations, reports, and submissions
• Coordinate event planning and team activities
• Track online learning and conference attendance
• Arrange travel and community engagement activities
• Perform other duties as assigned

More Information

Location: Administration

Employee Group: Non-Union

Employment Type: Permanent Full-Time

Start Date: In line with next Hospital Orientation intake

Hours of Work: Flexibility required; may include weekdays, weekends, days, evenings, nights

Wage: $30.79 - $36.57 per hour

How To Apply

Interested candidates should apply online before the deadline, submitting a resume and cover letter in PDF or Word format. Only shortlisted applicants will be contacted for an interview. References, academic verification, professional accreditation, and a Police Vulnerable Sector Check will be required.

CGMH values diversity and is committed to an inclusive hiring process. Accommodations are available upon request during the application process.