Information and Paging Clerk

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading health organization in Winnipeg is seeking a Receptionist to manage calls, provide support to patients and staff, and maintain communication within a busy health care environment. The ideal candidate will have excellent communication skills, experience in customer service, and the ability to work in a fast-paced setting. This position requires adaptability to various shifts and a commitment to providing exceptional service to the community.

Qualifications

• One year related experience in call center or secretarial/reception.
• Minimum 40 wpm data entry skills required.

Responsibilities

• Answer telephones and route inquiry calls.
• Monitor and announce public address codes.
• Provide receptionist functions for internal and external customers.

Skills

Communication

Customer Service

Medical Terminology

Data Entry

Interpersonal Communication

Education

Grade 12 Education

Certificate in Communication and Customer Service

Tools

Microsoft Office

Job description

Requisition ID: 380991

PositionNumber: 20009477

Posting End Date: May 20, 2025

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Information & Paging

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: 06/06/2025 - Indefinite

Reason for Term: Other Leave

FTE: 0.90

Anticipated Shift: Evenings;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $21.023 , $21.653 , $22.302 , $22.970 , $23.661 , $24.370

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general supervision of the Manager - Admitting/Patient Registration, the incumbent is responsible for answering telephones and exercising judgment when using the automated database to access information and screen calls. Makes decisions as to the best way to route all inquiry calls including patient/general inquiries and emergency codes. Provides Health Sciences Centre (HSC) receptionist functions by greeting, directing, and assisting internal and external customers. As part of the paging duties, monitors and announces all public address codes, including medical emergency and contingency codes. Contacts physicians and Administrative Personnel via the use of the public address, internal and external paging systems; maintains daily records; and performs other related duties as assigned. Paging requires 24 hour/7 day a week patient services.

Experience

• One-year related experience (call centre, secretarial/reception, or other related experience or equivalent combination of training and experience).
• Prior experience in a health care setting preferred.

Education (Degree/Diploma/Certificate)

• Minimum Grade 12 education, Manitoba standards, required.
• Certificate in Communication and Customer Service preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Minimum of 40 wpm, basic alpha-numeric data entry skills, and medical terminology (pass mark 75%) required.
• Computer skills required including Microsoft Office (Word, Excel and Outlook).
• Superior command of English (oral and written) and superior interpersonal communication skills required.
• Must have excellent customer service (communication) skills and good telephone skills (including diction and telephone manner).
• Ability to adapt readily to emergency situations and to work independently with minimal supervision throughout multiple shifts is required.
• Ability to work in and cope with stressful situations.
• Courteous and respectful when interacting with patients, the general public and other staff.
• Ability to communicate effectively using the overhead, internal and external paging systems.
• Frequent contact and communication with patients, visitors, the general public, outside agencies and hospital staff including health care professionals.
• Working knowledge of windows, email, word-processing and database applications required.

Physical Requirements

• Ability to work days, evenings, nights and weekends in a 24/7 work environment.
• Fast-paced position involves constant verbal communication and contact with the public and patients.
• Sitting for extended periods of time and continuous use of a computer and paging system.
• Manual dexterity required including twisting, bending and sitting for extended periods of time.
• Ability to retain knowledge throughout daily tasks and responsibilities.
• Good memory retention is an asset.
• Must be able to perform more than one function concurrently (strong ability to multi-task).
• Must be able to deal with difficult situations in a calm manner when dealing with the public.
• Demonstrated ability to work productively through frequent interruptions and variations in temperature.
• Represent the Shared Health/HSC organization in a diplomatic and professional manner to the general public, staff, volunteers and patients.

This term position may end earlier as outlined in your collective agreement.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should selectthe "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.