Administrative Assistant

ARCX Inc.; Markham; On-site; CAD 45,000 - 50,000; Full time

Job summary

ARCX Inc., a leading OEM and private label manufacturer, is seeking an Administrative Assistant to ensure efficient office operations in a collaborative environment. The role involves managing administrative tasks, supporting various teams, and maintaining professional communication with clients and staff. Ideal candidates will have a background in Business Administration and at least 2 years of relevant experience.

Benefits

Collaborative fast-paced environment

Casual business dress option

Opportunities for advancement

Qualifications

• Minimum 2 years of experience in administrative or office support roles.
• Fluent in English (both written and spoken).
• Resourceful with the ability to prioritize and adapt.

Responsibilities

• Organize and coordinate office administration and procedures.
• Manage office supplies and equipment inventory.
• Support the Accounting and Operations teams with data entry.

Skills

Organizational skills

Communication skills

Customer service

Time management

Attention to detail

Education

Post-secondary education in Business Administration

Tools

Microsoft Office Suite

Job description

ARCX is a growing OEM and a private label manufacturer of electronic products. We manufacture our own line of advanced automation products for use in manufacturing, automotive assembly, food and beverage processing, pharmaceutical production, remote monitoring and wherever processes can benefit from intelligent monitoring and control. Our clients are some of the leading manufacturers and brands in the automotive, health care and consumer spaces. As an entrepreneurial company, we value an informal, friendly, fast-paced, collaborative and results-oriented environment. If you thrive in this environment, then we invite you to join our team.

THE OPPORTUNITY : ARCX is looking for Administrative Assistant to join our team. This position will report to the Controller.

You will be responsible for organizing and coordinating office administration and procedures in order to ensure efficiency, safety, and adherence to company policies. Highly organized and accurate, you are able to work independently and exercise good judgement. As the first point of contact for staff and clients, you will be responsible for the management of office operations while maintaining a professional manner. This position is not remote, and required to work on-site in our Markham office.

KEY RESPONSIBILITIES :

• Develop and recommend office policies and implement procedures to streamline administrative practices.
• Maintain organized record-keeping systems, including confidential personnel files and inventory records.
• Manage office supplies and equipment inventory; coordinate orders and deliveries.
• Oversee maintenance and service contracts for office equipment (e.g., photocopiers, fax machines).
• Coordinate office services including space planning, maintenance, and security.
• Track and manage office keys, security passcodes, and access credentials.
• Maintain and update contact directories and emergency contact lists.
• Greet and assist visitors in accordance with safety protocols; ensure compliance with current health regulations.
• Manage front desk operations including answering and directing incoming calls, handling inquiries, and receiving deliveries.
• Manage company telecommunications systems including phone and extension setup, as well as mobile device setup and service plans.
• Coordinate new employee onboarding : conduct office tours, deliver workplace and health & safety training.
• Track employee vacation and attendance.
• Attend monthly Health & Safety Committee meetings.
• Arrange executive travel (flights, accommodations, transportation) and manage calendars and expense reporting.
• Plan and organize meetings, customer visits, and catering for staff events.
• Ensure boardrooms, kitchen, and shared spaces are maintained in clean, functional condition.
• Support the Accounting and Operations teams with data entry for orders and invoices, and assist in preparing shipping documents and coordinating shipments as needed.
• Perform bi-weekly bank deposits and maintain petty cash.
• Perform additional responsibilities aligned with your skills and organizational needs.

REQUIRED SKILLS, EXPERIENCE and EDUCATION :

• Minimum 2 years of experience in administrative or office support roles with similar responsibilities
• Completed post-secondary education in Business Administration or a related field
• Fluent in English (both written and spoken)
• Strong ability to manage a variety of administrative and clerical tasks
• Resourceful with the ability to prioritize and adapt to changing demands
• Discreet and trustworthy in handling confidential and sensitive information
• Interest in accounting or bookkeeping is a plus, but not required
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with computer-based applications and websites
• Excellent customer service and communication skills
• Exceptional time management and organizational abilities
• Detail-oriented, accurate, and highly focused
• Dependable, able to work independently with minimal supervision

WHAT WE OFFER :

• A collaborative fast-paced environment
• Casual business dress option
• Opportunities for advancement
• Competitive salary based on experience (range $45,000-$50,000)

To apply, send your detailed resume and cover letter with the subject line “ Administrative Assistant ” to [e-mail].

WEBSITE :

We appreciate your interest, however, only those selected for an interview will be contacted.

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Administrative Assistant • Markham, ON, York Regional Municipality, ON; Ontario, Canada