People & Culture Assistant

DIVERSEcity Community Resources Society; Surrey; Hybrid; CAD 50,000 - 68,000; Full time

Job summary

An established industry player is seeking a dedicated People & Culture Assistant to join their dynamic HR team. This role offers a unique opportunity to contribute to a vibrant work culture while providing essential recruitment and administrative support. The ideal candidate will thrive in a fast-paced environment, showcasing strong communication and organizational skills. With a commitment to employee growth and development, this position not only offers a competitive salary but also a chance to make a meaningful impact in the lives of newcomers. Join a team that values respect, integrity, and compassion in its mission to empower communities.

Qualifications

• Minimum one year’s post-secondary education in Human Resources or related field.
• One year’s experience in Human Resources and office environment.

Responsibilities

• Assist with recruitment processes and HR correspondence.
• Manage HR inquiries and maintain employment records.

Skills

Communication Skills

Time Management

Problem-Solving

Confidentiality

Education

Post-Secondary Education in Human Resources

Tools

HRIS

Applicant Tracking Systems

MS Office Suite

Zoom

Job description

Job Title: People & CultureAssistant

Status: Regular, Full Time (37.5 hours weekly)

Date Posted: May 7, 2025
Closing Date: Open until filled

Salary: This position starts at $50,000 per year and increases to $68,000 per year, over a 10- year period. This salary range incorporates experience, yearly salary increments to reward years of service, employee growth and development within the organization.

The Opportunity:

We are currently seeking a People & CultureAssistant to join our People & CultureTeam. If you have a passion for providing an exemplary HR experience and want to work in a fast paced environment this opportunity is for you! The People & Culture Assistant will work within the Human Resources Department providing both recruitment and administrative support.

Key Responsibilities:

• Assists with the recruitment process by creating job postings, scheduling phone, video and in-person interviews with hiring managers;
• Assists with preparing and developing HR correspondence including employment verification letters;
• Processes reference checks and criminal record checks;
• Performs a range of administrative duties often involving material of a confidential nature;
• Assists with preparing and developing HR correspondence including employment verification letters and other employee correspondence;
• Acts as a front-line resource for all employee inquiries and actively manages the HR mailbox and assigns/forwards correspondence to the appropriate team member;
• Responsible for the uploading employment records in the HRIS, ensuring complete accuracy, confidentiality and compliance with by-laws and other regulatory bodies;
• Manages the casual management call-in process including updating of seniority lists, employee communication and documentation;
• Acts as minute taker at HR meetings;
• Responsible for all HR filing as needed;
• Assists the Human Resources team with special projects as assigned;
• Works with the Human Resources team to ensure smooth onboarding for all new staff;
• Populating internal newsletter content and distributing to All Staff;
• All other duties as assigned by the Director of People & Culture.

Qualified candidates will posses:

• A minimum of one year’s post-secondary education in Human Resources or related field of study;
• One year’s experience in Human Resources;
• One year’s experience in an office environment;
• Experience working with Human Resources Information Management Systems and Applicant Tracking Systems;
• Strong written, oral and presentation communication skills;
• Demonstrated effective time management and organization skills;
• Demonstrated ability to act with discretion and maintain confidentiality;
• Computer literacy in Power Point, MS Word, MS Excel, MS Teams, E-mail and internet applications including Zoom;
• Proven problem-solving abilities, adaptable, and exercises good judgment.

Preference will be given to candidates who also posses:

• CPHR or working towards designation;
• Experience within a unionized environment;
• A second language.

A criminal record check is required as a part of this process.

APPLICATION REQUIREMENTS:

To apply, please upload your resume and cover letter as separate attachments. Please note that only Word or PDF formats can be accepted. As part of the application process, you will be prompted to complete a short questionnaire. Please ensure all questions are answered.

To view all opportunities at DIVERSEcity visitwww.dcrs.ca/work-with-us/.

ADDITIONAL INFORMATION:

This position is based in our Surrey office and is a blend of remote and in-person services. DIVERSEcity has implemented new safety procedures for in-office and in-person work, to view our safety plan, please visitwww.dcrs.ca/news/diversecity-covid-19-safety-plan/.Successful candidates will be provided with the training and equipment to safely carry out their duties, ensuring the best protection for our staff and clients.

A comprehensive job description will be provided to all candidates shortlisted for interviews.

DIVERSEcity is committed to employment equity and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples and visible minorities. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact our People & Culture department at ([e-mail]). Any personal information provided will be maintained in confidence.

About DIVERSEcity

DIVERSEcity Community Resources Society is a registered charity devoted to helping newcomers. For 40 years we have focused on providing specialized services newcomers to find employment, learn English, find housing, deal with family challenges, work through mental health issues and access medical care. DIVERSEcity is a client-centred organization committed to quality and accountability. We value growth, respect, integrity and compassion. To learn more about DIVERSEcity visit us at https://www.dcrs.ca/.

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.