Secretary D - Primary Health Care

Nova Scotia Health Authority; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player in health services is seeking a dedicated Administrative Professional to provide essential support in a dynamic clinic environment. This role involves managing patient interactions, coordinating office tasks, and ensuring smooth operations within the Primary Health Care Department. The ideal candidate will possess strong organizational skills, a keen understanding of medical terminology, and proficiency in office software. Join a diverse team committed to excellence in health and wellness, where your contributions will make a meaningful impact on community health services. Embrace the opportunity to grow and thrive in a supportive and inclusive workplace.

Benefits

Health Insurance

Dental Insurance

Travel Insurance

Long-term Disability Insurance

Life Insurance

Defined Benefit Pension Plan

Qualifications

• Two years of recent related experience required.
• Proficiency in medical terminology and electronic medical records is essential.

Responsibilities

• Provide administrative support to the Dartmouth North Start-up clinic.
• Handle patient bookings, recalls, and office-related duties.

Skills

Medical Terminology

Document Transcription

Customer Service Skills

Typing Speed (60 wpm)

Advanced Word Processing

Spreadsheet Proficiency

Organizational Skills

Time Management

Interpersonal Skills

Competency in Other Languages

Education

Grade 12

Office Administration/Business/Secretarial Program

Tools

Med Access

Dictaphone

Email

Job description

Req ID: 198813
Location: Central Zone, Spryfield Shopping Centre - Community Wellness Centre
Department: PHC CZ HPC FP DFM Mumford
Type of Employment: Temporary Hourly FT long-assignment (100%) x 1
Admin Professionals Position
Posting Closing Date: 27-Mar-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

The incumbent provides office, secretarial, and administrative support to The Dartmouth North Start-up clinic patients and team members in the Primary Health Care Department within Nova Scotia Health, Central Zone. The incumbent functions as primary point of contact for the Primary care Clinic, handling patient bookings and recalls, organizing translation services, billings, and other office-related duties. The incumbent may also provide additional support to individuals, organization-wide committees/task forces/foundations/auxiliaries/community groups as assigned. On an as-needed basis, the incumbent may also provide general administrative coverage in the absence of other secretaries reporting within the portfolio or across the provincial Primary Health Care system.

About You

We would love to hear from you if you have the following:

• Grade 12 plus graduate of a recognized office administration / business / secretarial program or an equivalent combination of education, training and progressively responsible experience
• Two years recent related experience required
• Medical terminology required
• Proficiency in Med Access is an asset (electronic medical record)
• Speed and accuracy in document transcription
• Competency in the management of computer files
• Typing of 60 wpm
• Proficiency in advanced word processing functions
• Proficiency in spreadsheets and databases
• Proficiency in physician billings (MSI and / or IFHP) is an asset
• Skilled use of a Dictaphone and email
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong organizational, time management and planning/prioritization skills
• Valid driver's license and access to a car given travel between sites is required
• Competencies in other languages preferred, French an asset

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent Full-time position; 70 hours bi-weekly
• Shifts may include evenings, weekends and holidays

Compensation and Benefits

$23.65- $26.77 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is an Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.