administrative assistant

CAREER CANADA IMMIGRATION SERVICES INC; Oakville; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading company in immigration services is seeking an administrative professional to manage office tasks. The role involves coordinating events, maintaining records, and providing excellent client service. Ideal candidates will have a secondary school graduation certificate and 1-2 years of relevant experience, along with strong organizational and multitasking skills.

Qualifications

• 1 to 2 years of experience in an administrative role.
• Ability to work in a fast-paced environment under pressure.
• Strong organizational skills and attention to detail.

Responsibilities

• Arrange and coordinate seminars, conferences, and meetings.
• Record and prepare minutes of meetings and conferences.
• Schedule and confirm appointments and greet visitors.

Skills

Multitasking

Flexibility

Organization

Team player

Accuracy

Client focus

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Office

Job description

• Secondary (high) school graduation certificate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Office

Area of specialization

• Reports and records
• Contracts

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Experience

• 1 year to less than 2 years

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