Executive Assistant

Royal Lepage Commercial; Kelowna; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A leading company in Kelowna is seeking a highly organized Assistant with experience in commercial real estate and marketing. The role involves managing deal documentation, coordinating with teams, and creating marketing materials. The ideal candidate will have strong organizational and communication skills, with a focus on supporting a commercial real estate agent effectively.

Qualifications

• 2+ years of experience in real estate, sales support, or marketing.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage and track deal documentation, including agreements and contracts.
• Create and edit marketing materials, including brochures and email campaigns.
• Support listing launches and manage data room content.

Skills

Organizational Skills

Communication

Tools

Microsoft Office

Google Suite

Canva

DocuSign

CRM

Job description

Job Summary

We are seeking a highly organized and resourceful Assistant with real estate and marketing experience to support a commercial real estate agent in Kelowna, BC. The ideal candidate will have experience in commercial real estate and marketing, excellent organizational skills, and the ability to handle complex deal workflows with minimal oversight.

Responsibilities

1. Manage and track deal documentation, including listing and commission agreements, offers to lease, and purchase and sale contracts.
2. Coordinate with conveyance and marketing teams to ensure timely document completion and transaction support.
3. Create and edit marketing materials, including brochures, email campaigns, social media posts, signage, and proposal packages.
4. Conduct title, zoning, vacancy, and market research using tools such as MLS and other real estate websites.
5. Maintain and update CRM with client data, listing activity, and transaction progress.
6. Support listing launches, prepare client presentations, and manage data room content.
7. Assist with scheduling, travel coordination, and team communications.
8. Track critical deal dates, prepare extensions or waivers, and ensure compliance with BCFSA standards.
9. Handle client inquiries professionally and promptly.
10. Contribute to ongoing business development efforts through lead research and sourcing activities.

Qualifications

• 2+ years of experience in real estate, sales support, or marketing.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Suite, Canva, and DocuSign.
• Familiarity with commercial real estate documentation and workflow.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication.
• Ability to prioritize, work independently, and meet deadlines.
• CRM experience (e.g., HubSpot, Salesforce, Follow Up Boss or equivalent) is an asset.
• Knowledge of BCFSA compliance is a plus.

Work Location

Hybrid remote in Kelowna, BC

Job Types

Full-time, Permanent

Salary

$55,000–$75,000 per year (based on experience)

To Apply

Please submit your resume and a short cover letter highlighting your experience with real estate and marketing to [e-mail].