Transfer Credit Officer (Term)

InsideHigherEd; Ontario; On-site; CAD 79,000 - 103,000; Full time

Job summary

An established academic institution is seeking a dedicated professional to join its Faculty of Arts & Science. This role involves evaluating academic credentials for transfer credits, providing guidance on university policies, and implementing process improvements. The ideal candidate will have a strong background in educational systems and excellent analytical skills. This position offers a unique opportunity to contribute to the academic journey of students while working in a collaborative environment. If you are passionate about education and committed to supporting student success, this role is perfect for you.

Qualifications

• 4+ years of experience in a registrar department with knowledge of educational systems.
• Experience analyzing domestic and foreign academic documents.

Responsibilities

• Analyze academic documents to assess credentials against University equivalencies.
• Provide consultation on University policies and procedures.

Skills

Analytical Skills

Communication Skills

Time Management

Interpersonal Skills

Organizational Skills

Attention to Detail

Education

Bachelor's Degree

Tools

MS Office

Rocket Shuttle

ROSI

Slate

Mobility Online

SAM

Transfer Credit Applications

Degree Explorer

Transfer Credit Equivalencies database in OASIS

Transfer Explorer

Job description

Faculty / Division : Faculty of Arts & Science

Department : Faculty Registrar

Campus : St. George (Downtown Toronto)

Position Number : 00009483

Description : About us :

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity :

The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, academic counselling, registration and enrolment, student records, transfer credit, petitions, final

examinations, and graduation.

Reporting to the Associate Director, Transfer Credit, the incumbent evaluates courses from other academic institutions for the purposes of on-admission and post-admission transfer credit; evaluates courses from other institutions to prepare and issue letters of permission; corresponds with departments / colleges regarding transfer credit assessment; answers inquiries concerning transfer credit assessments, procedures and policies; makes recommendations for improvements to established protocols, procedures, systems, and online content.

Your responsibilities will include :

• Analyzing domestic academic documents to assess credentials against University equivalencies
• Analyzing foreign academic documents to assess credentials against Canadian equivalencies
• Reviewing and assessing student requests toattend other Universities on Letters of Permission
• Applying established standards to ensure adherence with transfer credit rules and guidelines
• Providing consultation and advice on the application of University policies and procedures
• Overseeing the data collection and analysis processes
• Implementing plans and process improvements for records administration activities

Essential Qualifications :

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four years of recent and related experience working in a registrar department, with demonstrated knowledge of educational systems and international credential assessment.
• Demonstrated knowledge of domestic and international post-secondary educational systems.
• Experience analyzing domestic and foreign academic documents.
• Experience and sound knowledge of best practices in transfer credit and enrolment.
• Demonstrated experience and knowledge of applying University policy and procedures.
• Demonstrated experience and ability with developing and maintaining web-based information and applications.
• Demonstrated experience with Rocket Shuttle, ROSI, Slate, Mobility Online, SAM, Transfer Credit Applications, Degree Explorer, Transfer Credit Equivalencies database in OASIS, Transfer Explorer, or similar systems.
• Advanced knowledge of MS Office, withparticular proficiency in database and spreadsheet applications, internet and email applications.
• Excellent interpersonal, communication skills (both verbal and written), with proven ability to interact effectively with a variety of stakeholders.
• Excellent judgement and analytical skills.
• Excellent time-management and organizational skills.
• Demonstrated ability using databases / spread sheets.
• Ability to work both independently and as part of a team.
• Demonstrated attention to detail, accuracy and timeliness.
• Ability to prioritize and work under pressure in a fast-paced environment.

To be successful in this role you will be :

• Intuitive
• Organized
• Perceptive
• Self-directed
• Team player

Please note :

This is a term position until August 2026.

Closing Date : 05 / 13 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Term

Schedule : Full-Time

USW Pay Band 12 $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Student Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [emailprotected] .