Accounts Payable Administrator (Term Position)

Commissionaires Ottawa; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a Temporary Accounts Payable Administrator for a 4-month term in Ottawa. This role is crucial for ensuring the timely and accurate processing of financial transactions, including supplier invoices and employee reimbursements. The ideal candidate will possess a college certificate in accounting and have at least 3 years of experience with accounting software, particularly Microsoft Dynamics GP. You will be part of a dedicated team that values attention to detail and organizational skills, contributing to the financial integrity of the organization. If you are proactive and customer service-oriented, this opportunity is perfect for you.

Qualifications

• 3+ years experience in accounting software, especially A/P and A/R modules.
• Strong understanding of general ledger entries and accounting principles.

Responsibilities

• Process supplier invoices and employee expense reimbursements accurately.
• Prepare account reconciliations and assist with financial audits.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Customer Service Orientation

Time Management

Confidentiality

Education

College Certificate with Accounting Courses

Tools

Microsoft Dynamics Great Plains (GP)

MS Excel

Outlook

Job description

Accounts Payable Administrator (Term Position)

Schedule: Daytime, Monday to Friday

Salary: $26.65/hour

We are currently recruiting for a Temporary Accounts Payable Administrator for a 4-month term to work at our head office in Ottawa, ON.

What You Will Be Doing

The Accounts Payable Administrator is responsible for the timely and accurate processing of supplier invoices, employee expense reimbursements, and financial system updates. This role also includes calculating and processing government remittances such as HST/GST/QST, CPP, EI, EHT, garnishees, and union-related payments.

Key Responsibilities

• Verify invoices to ensure authorizations comply with financial policies
• Code and input invoices to the appropriate department and general ledger accounts, or review coding by managers/directors to ensure accuracy and compliance with company policies and accounting principles
• Code and input employee expense claims to the appropriate departments, expense accounts, and rebilling accounts
• Process bi-weekly payments, including but not limited to cheques, EFTs, and online payments
• Prepare and remit payments for statutory and legislative requirements
• Prepare account reconciliations and supporting documents for annual audits
• Assist the Controller with financial analysis and special projects as required

Qualifications

Education and Technical Expertise

• College certificate with accounting courses
• Minimum of 3 years of experience using accounting software with modules for Accounts Payable (A/P), Accounts Receivable (A/R), banking, and General Ledger (G/L)
• Intermediate-level experience with Microsoft Dynamics Great Plains (GP) is required
• Strong knowledge of general ledger entries and accounting principles
• Excellent understanding of accounting principles, procedures, and processes
• Demonstrated experience in accounts payable, accounts receivable, reconciliations, and general ledger functions
• Proficiency in MS Excel (intermediate level), Outlook, and other office applications

Skills & Abilities

• Strong organizational and time management skills to handle multiple tasks efficiently
• Exceptional attention to detail and high degree of accuracy in financial data entry and processing
• Excellent interpersonal, communication, and listening skills for working effectively with internal and external stakeholders
• Customer service-oriented approach, with the ability to explain financial processes clearly
• Ability to maintain confidentiality and demonstrate discretion in handling sensitive financial information
• Self-motivated and proactive, capable of working independently with minimal supervision

Other Requirements

• Must hold or be able to obtain a Secret security clearance

Application Process

If we’re the right fit for you, we want to hear from you! Send us your resume and cover letter to [e-mail].

NOTE: Only candidates that meet the specified requirements will be considered for this position. Candidates who do not meet the requirements may be considered for similar opportunities.

Commissionaires values the diversity of our workforce and respects its employees as individuals, regardless of race, nationality, religion, sexual orientation, gender, and age.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, and Commissionaires’ Policies on Accommodation, requests for accommodation will be accepted as part of the hiring process.

We appreciate all who apply; however, we will only be contacting candidates of interest.