Manager - Corporate Law Clerk

Canadian Tire; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the real estate investment sector is seeking a skilled legal assistant to perform various legal and administrative duties. The ideal candidate will have extensive experience in corporate law and strong organizational skills. This role involves preparing corporate documentation, maintaining records, and supporting legal professionals in their tasks. The company values diversity and inclusion and is committed to fostering a welcoming environment for all candidates.

Qualifications

• 6-10 years of related experience in a law firm or in-house legal department.
• Member in good standing with the Institute of Law Clerks of Ontario.

Responsibilities

• Prepare and file corporate documentation and maintain minute book.
• Support the Corporate Secretary and assist with board materials.
• Conduct corporate reviews and due diligence for transactions.

Skills

Organizational Skills

Communication Skills

Problem Solving

Detail-oriented

Education

Law Clerk Program

Tools

CorpLink

Diligent

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Perform a variety of legal and administrative duties while coordinating and assisting lawyers with assigned matters.

1. Prepare routine minute book documentation and maintain minute book for the trust and its subsidiaries.
2. Prepare and file articles and corporate documentation relating to incorporation, amendments, dissolutions, and other corporate transactions, particularly under the CBCA, OBCA, and other provincial jurisdictions.
3. Maintain database (CorpLink) of Trust and all subsidiaries.
4. Prepare and file annual returns, business name, partnerships, and limited partnerships registrations.
5. Prepare and maintain securities filings as required (SEDAR, SEDI, TSX).
6. Conduct corporate reviews and other related due diligence in connection with transactions, recommending and drafting supporting documentation as necessary.
7. Prepare corporate structure charts to accurately identify voting and participating interests.
8. Monitor and communicate with lawyers regarding ongoing corporate filings and other requirements.
9. Consult with lawyers and assist in identifying necessary or appropriate corporate documentation, searches, and filings in connection with transactions and other corporate requirements.
10. Support the Corporate Secretary and Assistant Corporate Secretary by coordinating trustee calendars, preparing meeting agendas, reviewing and coordinating materials/presentations for the Board and its Committees, including uploading documentation to Diligent, preparing resolutions and minutes.
11. Contribute to the development of Corporate Secretariat precedents.
12. Assist in coordinating the annual general meeting.
13. Process and maintain records of legal spend.
14. Prepare and attend to the execution of documents.
15. Establish and manage strong internal client relationships.
16. Demonstrate strong knowledge and understanding of the business.
17. Proactively identify issues and recommend solutions.

What you bring

1. Completion of law clerk program recognized by the Institute of Law Clerks of Ontario.
2. 6-10 years of related experience in a law firm or in-house legal department, preferably at a public company.
3. A Member in good standing with the Institute of Law Clerks of Ontario.
4. In-depth knowledge and understanding of corporate statutes.
5. Superior administrative, organizational, and time management skills.
6. Superior computer skills, including Word, Outlook, PowerPoint, Point, Diligent, and corporate databases (CorpLink).
7. Superior written and oral communication skills.
8. Superior research and problem-solving skills.
9. Detail-oriented, hardworking, and self-motivated.
10. Ability to work independently with minimal supervision from a lawyer.
11. Experience with extra-provincial record keeping is an asset.

About Us

CT REIT is an unincorporated, closed-end real estate investment trust formed to own income-producing commercial properties primarily in Canada. Its portfolio includes over 370 properties totaling more than 30 million square feet of GLA, mainly consisting of net lease single-tenant retail properties across Canada. Canadian Tire Corporation, Limited, is CT REIT's most significant tenant. For more information, visit ctreit.com.

Our Commitment to Diversity, Inclusion, and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion, and equity are infused into everything we do. We believe in building an organizational culture where people are treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and gender identity. We aim to make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is essential. We welcome and encourage candidates from equity-seeking groups such as racialized individuals, Indigenous peoples, 2SLGBTQIA+ community members, women, people with disabilities, and others. If you require accommodations during the application or interview process, please inform us when contacted, and we will work to meet your needs.