Legal Assistant / Paralegal (Licensing)

Stantec; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Job summary

Stantec is seeking a Legal Assistant/Paralegal to join their Risk Management group. This role involves managing professional licensing, drafting legal documents, and supporting various administrative tasks. Ideal candidates will have at least 5 years of experience and a strong attention to detail, alongside proficiency in relevant software.

Qualifications

• Minimum of 5 years of legal or administrative experience.
• Licensing-related experience is an asset.
• Experience with business corporations is an asset.

Responsibilities

• Manage Stantec’s professional licensing portfolio.
• Draft legal correspondence and documents.
• Respond to internal licensing inquiries.

Skills

Problem-solving

Attention to detail

Interpersonal skills

Communication skills

Initiative

Education

Business or Paralegal Diploma

Tools

Microsoft Outlook

Microsoft Word

Adobe

Microsoft Excel

Job description

Grow with the best

Join a smart, creative, and inspired team that works behind the scenes to support operational excellence. Our functional services teams (FSTs) provide services to 32,000 employees in over 450 locations worldwide. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our company stronger.

Your Opportunity

A Legal Assistant/Paralegal position is available within our Risk Management group. This role is primarily responsible for managing our professional licensing portfolio, along with a range of legal and administrative tasks to support Stantec’s Risk Management team.

Your Key Responsibilities

• Manage Stantec’s professional licensing portfolio
• Complete licensing-related paperwork, including initial applications, renewals, and changes
• Draft legal correspondence, including letters to professional regulatory bodies and responses to licensing qualification matters
• Research professional regulatory requirements, including legal qualifications
• Assist with routing of professional licensing documentation
• Respond to internal licensing inquiries
• File and record management, including maintaining internal licensing records, classifying and coding electronic and hardcopy files, and diarizing matters for follow-up
• Submit documents for registration with appropriate agencies (e.g., corporate registries, CSC, professional regulatory bodies)
• Coordinate and manage external counsel and service providers in connection with licensing matters
• Draft legal documents, including corporate resolutions, officer certificates, Powers of Attorney, and transactional documents
• Perform general administrative functions as required

Your Capabilities and Credentials

• Motivated self-starter who takes initiative and can multitask, adapt to changing priorities, and manage their workload
• Excellent problem-solving skills and proactive mindset
• Efficient, organized, with high attention to detail and meticulous record-keeping skills
• Strong interpersonal and communication skills
• Professional and capable of handling confidential matters
• Ability to follow instructions, prioritize tasks with minimal supervision, and meet deadlines
• Ability to work independently and in a team environment
• Willingness to learn and maintain a positive attitude
• Proficiency in Microsoft Outlook, Word, Adobe, and Excel
• Licensing-related experience is an asset
• Experience with business corporations is an asset

Your Education and Experience

• Minimum of 5 years of legal or administrative experience (compensation and title based on experience and credentials)
• Business or Paralegal Diploma from an accredited institution is an asset

This description is not exhaustive. Duties, responsibilities, and activities may change at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.