School Administrative Assistant (CAMS)

Government of Nova Scotia; Chester; On-site; CAD 40,000 - 55,000; Full time

Job summary

The South Shore Regional Centre for Education is seeking a School Administrative Assistant for Chester Area Middle School. This permanent position involves preparing correspondence, maintaining school accounts, and providing clerical support. Ideal candidates will have Grade 12 and administrative experience, with strong interpersonal and organizational skills.

Qualifications

• Completion of Grade 12 and an administrative assistant program or equivalent.
• Related experience in a public office, preferably in education.
• Ability to work under pressure with deadlines.

Responsibilities

• Prepares correspondence for school administration and staff.
• Maintains accurate school accounts and prepares payroll and reports.
• Provides clerical support to school administration.

Skills

Word processing

Bookkeeping

Spreadsheet skills

Interpersonal skills

Time management

Analytical skills

Problem-solving skills

Education

Grade 12 completion

Community college administrative assistant program

Job description

South Shore Regional Centre for Education

The South Shore Regional Centre for Education (SSRCE) practices a culturally responsive pedagogy approach in providing an inclusive, diverse, equitable, safe, and healthy education that supports learning and success both personally and academically to the 59,000 residents of Lunenburg and Queens Counties, an area of 5,250 square kilometres, and a total of 23 schools.

Regional Centres for Education have Employment Equity Policies and/or processes, and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian, and African ancestry, and Mi’kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the application.

Position Details

• Position: School Administrative Assistant
• Location: Chester Area Middle School
• Reports to: School Principal
• Employee Group: NSGEU
• Job Status: Permanent position, 7 hrs/day
• Start Date: Effective Immediately
• Posting Deadline: Tuesday, May 27, 2025 at 11:59 pm

Qualifications

• Completion of Grade 12 and a community college administrative assistant program, or equivalent
• Related experience in a public office (preferably in education)
• Accurate word processing, bookkeeping, and spreadsheet skills, with attention to detail
• Ability to work under pressure with deadlines
• Strong interpersonal and time management skills
• Ability to communicate courteously and effectively with the public

Characteristics

• Excellent filing, word processing, and reception skills
• Self-starter with strong analytical and problem-solving skills
• Excellent time management and interpersonal skills
• Persistence, assertiveness, confidentiality
• Team player, committed to promoting quality service

Task Dimensions

Prepares correspondence for school administration and staff and circulates as required.

Maintains accurate school accounts and prepares timely payroll, human resource, and student records reports, such as:

• Submitting regular staff absence and substitute reports
• Inputting student information into computerized systems and generating reports
• Reconciling orders, processing funds received, and balancing accounts

Provides clerical support to school administration, including:

• Maintaining schedules of room and facility bookings
• Collating morning announcements
• Scheduling parent-teacher interviews
• Answering calls from parents and the public, directing them appropriately
• Notifying parents of early dismissals
• Submitting maintenance and technology work requests electronically
• Coordinating bulk supply orders

Provides supportive services directly to students.

Complies with Occupational Health and Safety Act and Regulations.

Performs other related duties as required.

Background/Security Checks

The South Shore Regional Centre for Education requires all newly hired employees to provide a satisfactory Criminal Record/Vulnerable Sector Check and a Nova Scotia Child Abuse Register Check. Checks completed within the last 3 months are acceptable.

Regional Office-based positions may require travel, and candidates may need to provide a valid driver's license. Some school-based positions also require travel.

Thank you for your interest; however, only shortlisted candidates will be contacted.