Office Coordinator

RWJBarnabas Health; New Brunswick; On-site; USD 35,000 - 55,000; Part time

Job summary

An established industry player is seeking a dedicated Office Coordinator to join their Discharge Hospitality Suite. This part-time role involves managing office functions, ensuring accurate maintenance of records, and coordinating staff and supplies. The ideal candidate will have strong computer skills, attention to detail, and the ability to handle confidential information. Join a team committed to providing high-quality patient care in a supportive environment, where your contributions will make a meaningful impact on the community's health and well-being.

Benefits

Paid Time Off (PTO)

Medical and Prescription Drug Insurance

Dental and Vision Insurance

Retirement Plans

Short & Long Term Disability

Life & Accidental Death Insurance

Tuition Reimbursement

Health Care/Dependent Care Flexible Spending Accounts

Wellness Programs

Discounts Through Partners

Qualifications

• High School Diploma required; advanced computer skills and MS Office proficiency needed.
• Must be detail-oriented with excellent time management skills.

Responsibilities

• Manage office functions including staffing, training, and supplies.
• Coordinate patient discharge processes and maintain office records.
• Assist with scheduling and resolving office issues independently.

Skills

Advanced computer skills

Microsoft Office proficiency

Typing accuracy (40-50 wpm)

Excellent time management

Detail-oriented

Ability to handle confidential information

Education

High School Diploma or equivalent

Job description

Office Coordinator
Req #: 0000193960

Category: Clerical / Administrative Support

Status: Part-Time

Shift: Day

Facility: RWJ New Brunswick

Department: Discharge Hospitality Suite

Location:

Main Hospital - New Brunswick,
One Robert Wood Johnson Place, New Brunswick, NJ 08901

Job Overview:

RWJBH is seeking an Office Coordinator in the Discharge Hospitality Suite at the New Brunswick campus.

This is a part-time, day position, 36 hours/week. Ensures accurate maintenance of office records and documents, keeping abreast of new policies and procedures. Coordinates all office functions, including but not limited to staffing, training, personnel, supplies and equipment maintenance. Resolves office problems independently and facilitates solutions.

Qualifications:

Required:

• High School Diploma or equivalent
• Advanced computer skills; proficient in Microsoft Office
• Typing and accuracy of 40 50 words per minute
• Excellent time management skills
• Ability to handle confidential information
• Must be detail-oriented

Scheduling Requirements:

• Working Shift: Monday Friday
• Day Shift: 8:00AM-8:30PM
• Part-Time, 36 Hours Per Week

Essential Functions:

• Managing the flow between the DTS and DTRS
• Initiating contact with primary nurses when discharge orders are entered
• Ordering equipment, supplies, and education literature
• Scheduling interviews for ancillary positions
• Contacting drug reps for discount program info and coupons
• Scheduling provider and diagnostic appointments
• Coordinating with pharmacies for patient medication confirmation and affordability
• Maintaining the DTS data log
• Carries out the principles of positive guest relations by maintaining good rapport and a cooperative working relationship with all staff/administration

• Politely and promptly assist with all telephone and walk-in inquires.
• Is aware of Nursing and Patient Services Division procedures for emergency situations.
• Performs all duties in a friendly and courteous manner offering assistance to physicians, patients, families, visitors, and co-workers.
• Extends courtesy and consideration to others in all interpersonal relationships, including telephone contacts.
• Demonstrates the ability to responds to instruction from peers or leadership in order to complete departmental tasks.
• Performs other departmental duties as prescribed by supervisory personnel. Assists in the performances of non-technical tasks within the department.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer