Bid Coordinator

Black & McDonald; Golden Horseshoe; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading company in the engineering sector is seeking a dedicated professional to join their Southern Ontario Business Development team. The ideal candidate will manage proposal responses for large-scale projects, ensuring high-quality submissions and effective stakeholder engagement. This role requires strong project management skills, technical writing abilities, and a collaborative mindset to thrive in a dynamic environment. Applicants must possess a relevant engineering degree and significant experience in proposal management.

Qualifications

• Minimum 5 years’ proposal experience in engineering or construction projects.
• Strong project management and technical writing skills required.

Responsibilities

• Collaborate with stakeholders to prepare proposal responses for RFQs and RFPs.
• Manage RFQ and RFP documents, ensuring timely deliverables.
• Prepare customized presentations for business development meetings.

Skills

Project Management

Technical Writing

Communication

Problem Solving

Team Collaboration

Education

Bachelor’s degree in Engineering or Construction Management

Professional Engineer (P.Eng.) or PMP accreditation

Tools

MS Office Suite

AutoCAD

Revit

Bluebeam

Job description

Black & McDonald’s Southern Ontario Business Development team is expanding! If you are a committed and collaborative professional eager to contribute to a dynamic, innovative team, this opportunity is ideal for you. Reporting to the Bid Manager, your duties will include:

1. Collaborating with internal stakeholders (corporate and operational) and external clients to coordinate, prepare, and review proposal responses for RFQs and RFPs related to large-scale P3 and AFP projects.
2. Understanding our operations, project experiences, lessons learned, and solutions to craft impactful proposal content that highlights our value and differentiates us from competitors.
3. Communicating with external stakeholders for clarifications and sharing key information to support winning proposals.
4. Utilizing standard marketing materials to gather relevant content for proposals and presentations.
5. Preparing customized presentations for business development meetings.
6. Monitoring public bidding portals and notifying internal teams of bidding opportunities.
7. Tracking industry events and coordinating attendance, sponsorships, and follow-ups.
8. Updating the opportunity tracker and contact lists for business development activities.
9. Assisting with bid bonds and insurance documentation, understanding various bonding and insurance options.
10. Proofreading, fact-checking, and editing proposal responses for professionalism and accuracy.
11. Managing RFQ and RFP documents, including revisions and addenda, with comprehensive documentation to support proposals.
12. Participating in pursuit meetings to discuss project progress and strategies.
13. Summarizing RFQ/RFP requirements and ensuring timely deliverables.
14. Reviewing technical specifications and drawings to incorporate relevant information into proposals.
15. Supporting contract reviews and negotiations on legal and operational terms.
16. Performing other related duties as required.

Competency Requirements

• Strong project management, organizational, and time management skills.
• Attention to detail and a strong work ethic.
• Excellent technical writing and communication skills.
• Ability to handle pressure and meet deadlines.
• Team motivation and adaptability to change.
• Systematic problem-solving approach.
• Fluency in English, both oral and written.
• Accountability and independence in work.
• Ability to work collaboratively in small and large teams.
• Technical understanding of design and construction drawings and specifications.
• Resourcefulness in stakeholder engagement.
• Professional demeanor in interactions with management and stakeholders.
• Receptiveness to feedback and continuous learning.

Educational Requirements

• Bachelor’s degree in Electrical, Power, Systems, Civil, Structural, Mechanical Engineering, or Construction Management from an accredited institution.
• Professional Engineer (P.Eng.) or Project Management Professional (PMP) accreditation is an asset.

Work Experience

• Minimum of 5 years’ proposal experience in engineering or construction projects.
• At least 5 years’ experience in an engineering or construction environment.

Skills and Abilities

• Proficiency in MS Office Suite, PDF editing, graphics software, and collaboration platforms.
• Basic skills in 2D/3D modeling software such as AutoCAD, Revit, or Bluebeam.

Note: A criminal background check and professional references will be required. Applicants must be legally eligible to work in Canada. Accessibility accommodations are available upon request.