Executive Assistant - Part Time

Randstad Canada; Burnaby; Hybrid; CAD 30,000 - 35,000; Part time

Job summary

This innovative firm seeks a proactive Executive Assistant to support the CEO in a part-time hybrid role. You will play a key role in streamlining operations, ensuring effective communication, and managing the CEO’s calendar. With a focus on professionalism and organization, you will coordinate meetings, prepare reports, and assist with special projects. This position offers the flexibility of part-time hours while providing opportunities for professional growth in a dynamic environment. If you are detail-oriented and eager to contribute to a growing organization, this role is perfect for you.

Benefits

Professional Growth

Work-Life Balance

Free On-Site Parking

Collaborative Team Setting

Competitive Compensation

Qualifications

• 10+ years of experience supporting executives in privately owned companies.
• Proven track record as an Executive Assistant in business operations.
• Exceptional organizational and time-management skills.

Responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
• Prepare and organize agendas, presentations, and reports for meetings.
• Liaise with internal teams, board members, stakeholders, and external partners.

Skills

Organizational Skills

Communication Skills

Microsoft Office Proficiency

Time Management

Problem-Solving

Tools

Microsoft Office

Adobe Suite

Job description

The Executive Assistant will provide high-level administrative support to the CEO of a cooperative operating in the floral industry. This part-time hybrid role (20–24 hours per week) requires exceptional organizational skills, professionalism, and proficiency in Microsoft Office and other tools to manage the CEO’s day-to-day operations. The successful candidate will play a key role in ensuring seamless communication and coordination between internal teams, board members, stakeholders, and external partners.

Advantages

• Professional Growth : Exposure to a dynamic environment involving agriculture, wholesale, and business operations.
• Work-Life Balance : Part-time hours to suit personal or professional commitments.
• Convenience : Free on-site parking and the chance to work in a collaborative and supportive team setting.
• On Site Office - opportunity to work closely with a great team
• Competitive Compensation : Target salary of $30,000–$35,000 annually (part-time).

Responsibilities

Executive Support

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
• Prepare and organize agendas, presentations, and reports for meetings.
• Handle email correspondence, draft responses, and prioritize requests.
• Act as a gatekeeper for calls and access to the CEO.
• Provide additional support to key leadership team members as needed.

Administrative & Office Management

• Maintain confidential records and documents.
• Coordinate travel arrangements and event planning.
• Process expense reports and financial reconciliations.

Communication & Coordination

• Liaise with internal teams, board members, stakeholders, and external partners.
• Assist in preparing and distributing reports and follow up on action items.
• Draft professional communications for internal and external audiences.
• Prepare, edit, and format documents and presentations with accuracy.
• Utilize Microsoft Office and Adobe Suite to streamline administrative processes.
• Assist with data entry and organization of key business documents.

Special Projects & Research

• Conduct research to support business decisions.
• Coordinate special initiatives led by the CEO.
• Identify opportunities to improve administrative processes.

Qualifications

• 10+ years of experience supporting executives in privately owned companies.
• Proven track record as an Executive Assistant or similar role in a business operations, agriculture, or wholesale environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other relevant tools.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication skills with a professional yet approachable tone.
• Ability to work independently in a high-pressure environment.
• High attention to detail and problem-solving abilities.
• Experience handling confidential information with discretion.

Summary

This role is ideal for a proactive and detail-oriented professional eager to contribute to a growing organization in the floral industry. The Executive Assistant will directly support the CEO in streamlining operations and ensuring effective communication across teams. If you’re looking for a rewarding part-time opportunity with flexibility and growth potential, this role is for you. Please send your resume to [emailprotected] if you feel your qualifications closely match the requirement of this role.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [emailprotected] to ensure their ability to fully participate in the interview process.

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