On-Call Office Assistant - Various Departments

Douglas College; New Westminster; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

An established industry player in education is seeking an On-Call Office Assistant to support various departments across multiple campuses. This role is perfect for individuals who excel in organization, planning, and customer service. You will play a crucial role in ensuring smooth daily operations, providing support to students, faculty, and staff. With a commitment to diversity and inclusion, this opportunity allows you to contribute to a vibrant learning environment while enjoying flexible work arrangements and excellent benefits. If you're passionate about making a difference in the educational landscape, this is the role for you!

Benefits

Transit-accessible campuses

Hybrid work arrangements

Health and Dental Benefits

Defined-Benefit Pension Plan

Professional Development funding

Access to Fitness Centres and Classes

Qualifications

• Minimum two years related work experience in a fast-paced environment.
• Ability to type 45 wpm accurately and proficient in MS Office applications.

Responsibilities

• Provide exceptional customer service to students, faculty, and staff.
• Organize and maintain daily operations in various departments.

Skills

Organizational Skills

Customer Service

Communication Skills

Typing Skills

Document Formatting

Proficiency in MS Office

Education

One-year related program at a recognized post-secondary institution

Tools

MS Word

Excel

PowerPoint

Iron Point Software

Job description

On-Call Office Assistant - Various Departments

Please see Special Instructions for more details.

Interested applicants must submit their application and all required documents online. Qualified internal applicants shall be given first consideration in filling this position. Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.

Position Information

Location: Various Douglas College Campuses/Satellite Campuses

Salary Range: To be determined based on assignment (Typically range from $25.28/hour up to $27.41/hour)

The Opportunity:

You’re a pro when it comes to organizing, planning, and providing exceptional customer service. You’re passionate about helping others and you’re committed to ensuring students, faculty, and staff are supported. With your administrative strengths and incredible communication skills, your role is key to maintaining daily operations in various departments.

If this sounds like you, we need your talents! Apply to the On-Call Office Assistant – Various Departments position, and join our dedicated and supportive team.

WHO WE ARE:

Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices, and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better.

WHAT WE OFFER:

• Transit-accessible campuses
• Hybrid work arrangements for eligible positions
• Excellent Health and Dental Benefits for eligible positions
• Defined-Benefit Pension Plan for eligible positions
• Professional Development funding
• Access to our Fitness Centres and Classes

Minimum Qualifications:

• Completion of a one-year related program at a recognized post-secondary institution with a minimum of two years related work experience with the public in a high volume fast-paced environment or equivalent combination of education and experience.
• Demonstrated ability to type correspondence, format documents, create mailing lists and merge files with an emphasis on grammar, punctuation, and accuracy, keyboard 45 wpm accurately, perform computer applications including demonstrated proficiency with spreadsheets, database management, word processing software (MS Word, Excel, Power Point, and Iron Point Software), electronic mail, Internet and web applications.
• Proficiency on Customer Service Testing.
• Ability to communicate courteously and effectively in person, in writing, and over the telephone with employees, students, and the general public, as well as maintain a good working relationship with other employees.

This on-call auxiliary position is available starting July 1, 2024, with hiring occurring sporadically throughout the year, and may be required to work at various Douglas College campuses including New Westminster, Coquitlam, Anvil Office Tower, Maple Ridge, Surrey, Langley, & Burnaby. Hours of work are generally between 8:00 a.m. to 5:00 p.m., Monday to Friday. Overtime may be required from time to time. Scheduled hours range between 4 hours to 7 hours per day depending on the assignment.

Posting Number: 01779SA

Anticipated Start Date: 07/01/2024

Open Until Filled: Yes

Equity Statement: Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.

Supplemental Questions:

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