Administrative Assistant

Alliance for Arts and Culture; British Columbia; On-site; CAD 30,000 - 60,000; Part time

Job summary

An established industry player is seeking a motivated Administrative Assistant to support their operations and engage with the community. This role offers a unique opportunity for individuals passionate about the arts, providing professional experience in arts administration. As the position evolves, there will be significant room for growth and expanded responsibilities. You'll be involved in various tasks, from managing office duties to assisting with events, all while fostering connections within the community. If you're eager to contribute to meaningful cultural initiatives, this is the perfect opportunity for you.

Qualifications

• Proficient in Microsoft Office Suite and familiar with Adobe Creative Suite.
• Strong organizational and communication skills are essential.
• Experience with database management and basic accounting software is a plus.

Responsibilities

• Assist with general office tasks and member inquiries.
• Organize and maintain physical and digital files.
• Support planning and execution of events and workshops.

Skills

Microsoft Office Suite

Adobe Creative Suite

Database Management

Social Media Platforms

Problem-solving

Communication Skills

Education

Diploma in Arts Administration

Degree in Fine Arts

Degree in Cultural Studies

Degree in Communications

Degree in Business Administration

Tools

Excel

PowerPoint

Photoshop

InDesign

Job description

The Federation of Canadian Artists is a non-profit visual arts organization founded in 1941 by members of the Group of Seven. Today, with over 2,900 members, we support emerging and established artists across Canada. Our extensive education program offers workshops, classes, critiques, and lectures in fine arts media, led by successful established artists who help all artists and the public explore and develop their artistic talents.

We are seeking a motivated and detail-oriented Administrative Assistant to support our operations and engage with our community. This role is ideal for individuals passionate about the arts, seeking professional experience in arts administration, and eager to contribute to meaningful cultural initiatives.

There is significant room for growth as this role evolves, offering opportunities to expand responsibilities and deepen impact within the organization.

Reports to: Gallery Coordinator

Schedule: 14 hours/week, two days a week (10:00 AM - 5:30 PM), with occasional additional shifts. One of the regular work days should be on the weekend.

Responsibilities:

• Assist with general office tasks such as answering phones and responding to emails, including handling membership renewals and basic member inquiries.
• Review incoming submissions for membership and gallery entries, checking for issues such as incorrect cropping of artwork images, and follow up with artists regarding submission errors.
• Organize and maintain physical and digital files, ensuring all documents are current and accessible.
• Input membership and gallery data accurately into spreadsheets, databases, or CRM systems.
• Provide technical assistance for online workshops and classes, including troubleshooting software issues and managing virtual meeting platforms.
• Assist with planning and executing FCA events, such as opening receptions, workshops, and community outreach events, including preparing materials and logistics.
• Support various departments as needed, including preparing materials for meetings, photocopying, and handling mail.
• Organize artwork storage and sorting.
• Perform other duties as assigned.

Qualifications:

• A diploma or degree in Arts Administration, Fine Arts, Cultural Studies, Communications, or Business Administration is an asset.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with Adobe Creative Suite (Photoshop, InDesign).
• Experience with database management, social media platforms, and basic accounting software is an asset.
• Strong organizational, communication (written and verbal), and problem-solving skills.
• Passion for supporting the arts and fostering community connections.

How to Apply:

Please send your resume and cover letter as a single PDF file to [e-mail] with the subject line: Admin Assistant (Casual) _ Your Name. Only shortlisted applicants will be contacted.

The FCA is committed to fostering an inclusive, diverse, and respectful workplace. We encourage applications from all qualified candidates, especially those who identify as womxn, Indigenous, Black, People of Colour, LGBTQIA2S+, and persons with disabilities.

We recognize that applicants may hesitate if they do not meet all qualifications. If you're passionate about the role and the arts, we encourage you to apply.

Remuneration:

$20–$23/hour, depending on experience

Organizations and Deadlines:

• Arts Club Theatre Company: May 31, 2025
• City of Vancouver: May 9, 2025
• Banff Centre for Arts and Creativity: Until a suitable candidate is found
• Western Front: June 5, 2025, 11:59 p.m. PT
• GEMS Gender Equity In Media Society Vancouver: May 5, 2025
• CMPA: May 20, 2025
• Intrepid Theatre: May 5, 2025
• Federation of Canadian Artists: Until Filled

For more postings, visit the full list at the right.

The BC Alliance for Arts + Culture acknowledges the traditional, unceded territories of the Coast Salish peoples of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaɬ (Tsleil-Waututh) Nations, and 240 other Indigenous communities across BC.